Logistics Program Manager Jobs in Rialto, CA (NOW HIRING)

Join Us in this Amazing Opportunity

The Team You'll Join

We are a mission driven community-based organization that serves member health with excellence and dignity, respecting the value and needs of each person. If you are ready to advance your career while making a difference, we encourage you to review and apply today and help us build healthier communities for all.

More About the Opportunity

We are hoping you will join us as a Deputy Clerk of the Board (Program Manager) and help shape the future of healthcare where you'll be an integral part of our Executive Office team, helping to strive for excellence while we serve our member health with dignity, respecting the value and needs of each of our members through collaboration with our providers, community partners and local stakeholders. This position has been approved to be Full Office.

• If telework is approved, you are required to work within the State of California only and if Partial Telework, also come in to the Main Office in Orange, CA, at least two (2) days per week minimum.

The Program Manager (Deputy Clerk of the Board) will be responsible for assisting with the operations of the Clerk of the Board's office. The incumbent will assist the Clerk of the Board in conducting public meetings of the Board, Board Committees, and Board Advisory committees in meeting the Brown Act requirements. You will serve as the Clerk of the Board's principal deputy and second in command and is expected to develop the knowledge, skills and professional judgment necessary to assume the duties of Clerk of the Board to ensure continuity of governance operations. You will perform confidential administrative and technical duties to support the Board of Directors in accordance with Article IX, Section 9.3 of the CalOptima Health Bylaws. Additionally, you will ensure work quality and adherence to established policies and procedures, support the Clerk of the Board as backup to the custodian of records and manage the maintenance of official agency records for public and government use. You will assist in monitoring Board of Directors meetings and in preparing committee materials. Together, we are building a stronger, more equitable health system.

Your Contributions To the Team:

• 90% - Clerk of the Board Support

• Participates in a mission-driven culture of high-quality performance, with a member focus on customer service, consistency, dignity and accountability.

• Assists the team in carrying out department responsibilities and collaborates with others to support short- and long-term goals/priorities for the department.

• Assists the Clerk of the Board in planning and organizing Board meetings, Board orientations and workshops and records official proceedings.

• Assists the team in a variety of complex and confidential administrative duties, including the development of Board agendas and documents, administration of filings, attending Board meetings, records management and coordinating with other departments and gives appropriate official notices in accordance with the bylaws or as required by law.

• Assists the Clerk of the Board in maintaining a list of ad hoc committees, including date of initiation, meeting dates, members, attendance, purpose, reportable recommendations and close-out date.

• Provides a high level of customer service and responsiveness to public inquiries and assists the public and CalOptima Health staff by providing information and research assistance as needed.

• Assists in drafting agenda and minutes for Board of Directors Meeting and Board Committees.

• Provides operational support in the intake and processing of summonses and subpoenas as needed.

• Helps to maintain CalOptima Health's official records for public and government use by managing, organizing and controlling access to complex records, including the Board of Directors and CalOptima Health's vital records and ensures all records and required retention information are included in the records retention schedule.

• Supports compliance with the Public Records Act, the Freedom of Information Act and the Brown Act.

• Supports with distributing CalOptima Health Board Action Agenda Referrals (COBAR) and Board Books, including managing workflows and the delegation of tasks to efficiently complete Board materials.

• Assists the Clerk of the Board to ensure any changes to the Board of Directors are reported to Regulatory Affairs and federal and state regulators.

• Assists the Clerk of the Board in organizing and administering the filing of Statements of Economic Interests.

• Coordinates the publication of public notices and ensures compliance with mandated reporting to regulatory agencies.

• Develops, implements and maintains procedures, workflows, templates and tracking systems to strengthen efficiency, ensure regulatory compliance and support continuity of operations.

• Support logistical planning for Board and Committee meetings, including scheduling, room setup, technology coordination, and quorum management. Acts as the designated representative for the Clerk of the Board in the Clerk's absence, ensuring continuity of operations.

• 10% - Other

• Completes other projects and duties as assigned.

Do You Have What the Role Requires?

• Bachelor's degree PLUS 3 years of progressively responsible experience performing complex administrative or executive level support for elected or appointed bodies, including managing public meeting processes, coordinating boards or functions related to legislative or government operations required; an equivalent combination of education and experience sufficient to successfully perform the essential duties of the position such as those listed above may also be qualifying.

You'll Stand Out More If You Possess the Following:

• N/A

What the Regulatory Agencies Need You to Possess?

• N/A

Your Knowledge & Abilities to Bring to this Role:

• Develop rapport and establish and maintain effective working relationships with CalOptima Health's leadership and staff and external contacts at all levels and with diverse backgrounds.

• Work independently and exercise sound judgment.

• Communicate clearly and concisely, both orally and in writing.

• Work a flexible schedule; available to participate in evening and weekend events.

• Organize, be analytical, problem-solve and possess project management skills.

• Work in a fast-paced environment and in an efficient manner.

• Manage multiple projects and identify opportunities for internal and external collaboration.

• Motivate and lead multi-program teams and external committees/coalitions.

• Utilize computer and appropriate software (e.g., Microsoft Office: Word, Outlook, Excel, PowerPoint) and job specific applications/systems to produce correspondence, charts, spreadsheets, and/or other information applicable to the position assignment.

Your Physical Requirements (With or Without Accommodations):

• Ability to visually read information from computer screens, forms and other printed materials and information.

• Ability to speak (enunciate) clearly in conversation and general communication.

• Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.

• Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.

• Lifting and moving objects, patients and/or equipment 10 to 25 pounds

Ways We Are Here For You

• You'll enjoy competitive compensation for this role.

• Our current hiring range is: Pay Grade: 311 - $77,863 - $124,581 ($37.43 - $59.8947).

• The final salary offered will be based on education, job-related knowledge and experience, skills relevant to the role and internal equity among other factors.

• This position is approved for Full Office (**If the position is Telework, it is eligible in California only**)

• A https://www.caloptima.org/en/careers#benefits

• CalPERS pension program and additional retirement packages.

• Additional benefits and perks including:

• A generous PTO program

• A quality work life balance

• Various wellness programs

• Tuition Reimbursement

• Professional development opportunities

• Career development opportunities

• Flexible scheduling

• And the satisfaction of knowing your work directly impacts and improves healthcare access for thousands of individuals and families.

Our Work Environment:

If located at the 500, 505 Building or a remote work location:

• Work is typically indoors and sedentary and is subject to schedule changes and/or variable work hours, with travel as needed.

• There are no harmful environmental conditions present for this job.

• The noise level in this work