Logistics Administration Jobs in Mount Prospect, IL

Position Location: This role supports our Buffalo Grove, IL branch location, which serves customers throughout the greater Chicago, IL area.
Here at Siemens, we take pride in enabling sustainable progress through technology. We do this through empowering customers by combining the real and digital worlds. We are improving how we live, work, and move today and for the next generation! We know that the only way a business thrives is if our people are thriving. That's why we always put our people first. Our global, diverse team would be happy to support you and challenge you to grow in new ways. Who knows where our shared journey will take you?
Our Smart Buildings help to create efficient, safe, adaptable, and responsible environments. Our aim isn't just about improving buildings; it's about creating perfect places that improve people's lives.
Transform the everyday with us!
The Logistics Operations & Transportation Analyst is responsible for supporting transportation, logistics, financial reporting, and operational processes across the supply chain organization. This role manages transportation-related reporting, carrier and freight invoice administration, vendor and carrier master data maintenance, logistics system access, carrier accounts receivable coordination, and issue resolution activities. The position serves as a key liaison between logistics providers, Customer Service, Finance, Procurement, and Warehouse Operations to ensure accurate reporting, cost control, and efficient transportation execution.
As a Transportation Reporting & Analytics, you will:

• Prepare, analyze, and maintain recurring transportation and logistics reports, including:
• Monthly Freight Reclass Reports
• Monthly Freight Accrual Reports
• Transportation Dashboards
• Monthly Carrier Accounts Receivable Reports
• Freight claims processing and carrier follow-up management
• Ensure accuracy, timely completion, and distribution of operational and financial reports.
• Analyze logistics and transportation data to identify trends, discrepancies, and improvement opportunities.
• Support month-end and period-end financial reporting activities related to transportation costs and inventory movements.
• Freight Audit, Payment & Carrier Management
• Review, validate, and approve freight invoices through the Cass freight payment system.
• Investigate and resolve freight audit discrepancies and carrier billing issues.
• Coordinate carrier invoice rebills and corrections.
• Manage freight payment exceptions and funding file issues.
• Serve as a point of contact for transportation providers regarding billing, payment, and operational concerns.
• Maintain carrier routing guides and transportation documentation.
• Create and maintain carrier identification records and carrier master data.
• Carrier Accounts Receivable & Carrier Relationship Management
• Coordinate and participate in recurring open Accounts Receivable meetings with transportation providers, including parcel, freight forwarding, and logistics partners.
• Monitor outstanding balances and support resolution of carrier billing disputes.
• Collaborate with internal Finance and Logistics teams to improve payment accuracy and cycle times.
• Maintain strong working relationships with carriers and logistics service providers.
• Logistics Systems & Master Data Administration
• Create and maintain vendor master records.
• Manage carrier master data and transportation-related system setup.
• Establish and administer shipping system access, including UPS CampusShip users.
• Maintain branch and warehouse location records, transfers, and organizational changes within logistics systems.
• Support transportation-related system updates and data integrity initiatives.
• Inventory, Returns & Operational Support
• Process and monitor dropship transactions.
• Support Goods Receipt/Invoice Receipt (GR/IR) issue resolution with Customer Service and Finance teams.
• Coordinate inventory-related transactions, including:
  • Returns and RMA adjustments
  • Bin transfers
  • Scrap transactions
  • NOR/NOI ticket processing
  • Subcontract-related logistics activities
• Investigate operational discrepancies and drive timely resolution to minimize customer and business impact.
• Cross-Functional Collaboration
• Partner with Customer Service, Finance, Supply Chain, Procurement, Warehouse Operations, and Transportation providers to resolve issues and improve logistics performance.
• Support continuous improvement initiatives focused on transportation cost control, process efficiency, and data accuracy.
• Provide training and knowledge transfer for logistics reporting, systems, and transportation processes.
• Ensure compliance with company policies and transportation procedures.

You will make an impact with these qualifications:
Basic Qualifications:

• Bachelor's degree in Supply Chain Management, Logistics, Business Administration, Finance, or a related field; equivalent experience may be considered.
• 3+ years of experience in logistics, transportation, freight audit/payment, supply chain, or operations support.
• Experience working with transportation management, ERP, or freight payment systems.
• Must be able to demonstrate:
  • Microsoft Excel and reporting skills that include vlookups, formulas, trending, etc...
  • Analytical, problem-solving, and organizational abilities.
  • Ability to manage multiple priorities in a fast-paced environment.
  • Communication and relationship management skills.
  • Focus on quality and accuracy with excellent attention to detail.
  • Experience in transportation accounting, accruals, and logistics financial reporting.
  • Understanding of parcel, LTL, and freight forwarding operations.

Preferred Qualifications:

• Experience with Cass Information Systems freight payment platform.
• Knowledge of SAP or similar ERP systems.
• Continuous improvement or Lean process improvement experience.

Ready to create your own journey? Join us today!
About Siemens
We are a global technology company focused on industry, infrastructure, transport, and healthcare. From more resource-efficient factories, resilient supply chains, and smarter buildings and grids, to sustainable transportation as well as advanced healthcare, we create technology with purpose adding real value for customers.
Our Commitment to Equity and Inclusion in our Diverse Global Workforce
We value your unique identity and perspective. We are fully committed to providing equitable opportunities and building a workplace that reflects the diversity of society, while ensuring that we attract the best talent based on qualifications, skills, and experiences. We welcome you to bring your authentic self and transform the everyday with us. #LI-POST #HQ-EREF #VeteranCareers #TransitioningServiceMember #MilitarySpouse
You'll Benefit From
Siemens offers a variety of health and wellness benefits to our employees. Details regarding our benefits can be found here: https://www.benefitsquickstart.com/siemens/index.html
The pay range for this position is $49,480 - $84,823 annually. The actual wage offered may be lower or higher depending on budget and candidate experience, knowledge, skills, qualifications, and premium geographic location.
Equal Employment Opportunity Statement
Siemens is an Equal Opportunity Employer encouraging inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.
EEO is the Law
Applicants and employees are protected from discrimination on the basis of race, color, religion, sex, national origin, or any characteristic protected by Federal or other applicable law.
Reasonable Accommodations
If you require a reasonable accommodation in completing a job application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please fill out the accommodations form by clicking on this link Accommodation for disability form. If you're unable to complete the form, you can reach out to our AskHR team for support at 1-866-743-6367. Please note our AskHR representatives do not have visibility of application or interview status.
Pay Transparency
Siemens follows Pay Transparency laws.
Application Deadline
This role will be posted for a minimum of five (5) days from the original posting date. The posting timeline may change based on applicant volume to ensure we attract and consider a strong and representative candidate pool.
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Criminal History
Qualified applications with arrest or conviction records will be considered for employment in accordance with applicable local and state laws.