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Legal Word Processing Jobs in California (NOW HIRING)

Fisher & Phillips

Legal Secretary

Ripon, CA · On-site

$34.45 - $48.85/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

... experienced Legal Secretary to join our team. In this essential role, you will help ensure the ... Possesses strong clerical skills including typing, transcribing, word processing, mail and contact ...

Kings County

Legal Secretary (Continuous)

Hanford, CA · On-site

$46K - $56K/yr

Types drafts and a wide variety of finished documents, including both general and legal-related correspondence and documents; utilizes word processing equipment to input or retrieve data and prepare ...

Dickinson Wright PLLC

Litigation Legal Assistant

Mountain View, CA · On-site

$24.04 - $40.87/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Litigation Legal Assistants at Dickinson Wright PLLC ("the Firm") provide administrative and legal ... Utilize office technology, including computers, word processing software, transcription tools ...

Ogletree Deakins

Legal Practice Assistant

San Francisco, CA · On-site

$75K - $113K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Using word processing and document management software, the Practice Assistant prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set ...

PACIONE LAW FIRM

Experienced Legal Secretary

Palmdale, CA · On-site

$22/hr

  • Medical

... seeking a part time legal secretary with experience in family law litigation matters, with an ... Comfortable using Windows based computers and word processing software. * Must be able to share ...

Pacione Law Firm

Experienced Legal Secretary

Palmdale, CA · On-site

$43K - $59K/yr

  • Medical

... seeking a part time legal secretary with experience in family law litigation matters, with an ... Comfortable using Windows based computers and word processing software. Must be able to share ...

PACIONE LAW FIRM

Experienced Legal Secretary

Palmdale, CA · On-site

$22/hr

  • Medical

... seeking a part time legal secretary with experience in family law litigation matters, with an ... Comfortable using Windows based computers and word processing software. * Must be able to share ...

Jacoby & Meyers

Legal Assistant (Entry Level)

Los Angeles, CA · On-site

$20/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Legal Assistant Pay Range: $20.00/hour Type of Position: Full Time Location: Fully Remote and ... Spreadsheet software and Word Processing software. What We Offer: * Medical, Dental, Vision, and ...

PACIONE LAW FIRM

Experienced Legal Secretary

Palmdale, CA · On-site

$22/hr

  • Medical

... seeking a part time legal secretary with experience in family law litigation matters, with an ... Comfortable using Windows based computers and word processing software. * Must be able to share ...

Jacoby & Meyers

Legal Assistant (Entry Level)

Los Angeles, CA · On-site +1

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Legal Assistant Pay Range: $20.00/hour Type of Position: Full Time Location: Fully Remote and ... Spreadsheet software and Word Processing software. What We Offer: * Medical, Dental, Vision, and ...

Jacoby & Meyers

Legal Assistant (Entry Level)

Los Angeles, CA · On-site +1

$20/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Legal Assistant Pay Range: $20.00/hour Type of Position: Full Time Location: Fully Remote and ... Spreadsheet software and Word Processing software. What We Offer: * Medical, Dental, Vision, and ...

Jacoby & Meyers

Legal Assistant (Entry Level)

Los Angeles, CA · On-site +1

$20/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Legal Assistant Pay Range: $20.00/hour Type of Position: Full Time Location: Fully Remote and ... Spreadsheet software and Word Processing software. What We Offer: * Medical, Dental, Vision, and ...

Kings County

Legal Secretary (Continuous)

Hanford, CA

$46K - $56K/yr

LEGAL SECRETARY - Continuous $46,134.40 - $56,284.80 Annually We are seeking a Legal Secretary to ... word processing equipment to input or retrieve data and prepare reports using a personal or on-line ...

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All JobsLegal Word Processing JobsLegal Word Processing Jobs in California

Legal Word Processing information

What is legal word processing?

Legal word processing is a specialized administrative role focused on preparing, editing, and formatting legal documents such as contracts, briefs, pleadings, and correspondence. Professionals in this field are skilled in using word processing software, often with advanced knowledge of legal terminology and formatting requirements. They help ensure that documents are accurate, properly formatted, and comply with court or firm guidelines, playing a crucial role in supporting attorneys and legal teams. Accuracy, confidentiality, and attention to detail are key aspects of this job.

What are some common challenges faced in a legal word processing role, and how can they be managed effectively?

Legal Word Processing professionals often work under tight deadlines, managing multiple document requests from attorneys and paralegals simultaneously. Accuracy and attention to detail are crucial, as even minor errors can have significant consequences in legal documents. To manage these challenges, it's important to develop strong organizational skills, communicate clearly with your team about priorities, and stay up to date with legal formatting standards and document management software. Many teams offer training and support to help new hires adapt quickly to the fast-paced environment.

What are the key skills and qualifications needed to thrive as a legal word processing specialist, and why are they important?

To thrive as a Legal Word Processing Specialist, you need advanced proficiency in document formatting, legal terminology, and typing accuracy, often supported by experience in legal environments or a related certification. Familiarity with Microsoft Office Suite, legal document management systems, and specialized transcription or redlining software is typically required. Strong attention to detail, time management, and effective communication skills help ensure accuracy and timely completion of sensitive legal documents. These competencies are crucial for maintaining the integrity and confidentiality of legal materials and supporting efficient legal operations.

What is the difference between Legal Word Processing vs Legal Transcription?

AspectLegal Word ProcessingLegal Transcription
Required SkillsProficiency in legal terminology, document formatting, and word processing softwareListening skills, accuracy in transcribing audio, familiarity with legal language
Work EnvironmentOffice-based, working with legal documents and softwarePrimarily audio-based, often remote, listening to recordings
Common UsageDrafting, editing, formatting legal documentsTranscribing legal recordings, dictations, or court proceedings

Legal Word Processing involves creating and formatting legal documents using specialized software, focusing on accuracy and presentation. Legal Transcription centers on converting audio recordings into written legal texts. While both roles require knowledge of legal terminology, Legal Word Processing emphasizes document preparation, whereas Legal Transcription focuses on audio-to-text conversion.

How to become a legal word processor?

To become a legal word processor, you typically need strong typing and editing skills, familiarity with legal terminology, and proficiency in word processing software like Microsoft Word or specialized legal document software. A high school diploma or equivalent is usually required, and some employers prefer candidates with experience in legal environments or certifications in legal transcription or office administration.

What does a legal word processing do at a law firm?

A legal word processing professional at a law firm is responsible for preparing, formatting, and editing legal documents such as contracts, pleadings, and correspondence. They often use specialized software like Microsoft Word and must ensure accuracy, proper formatting, and adherence to legal standards. Attention to detail and knowledge of legal terminology are essential skills in this role.

What are popular job titles related to Legal Word Processing jobs in California?

For Legal Word Processing jobs in California, the most frequently searched job titles are:

What job categories do people searching Legal Word Processing jobs in California look for?

The top searched job categories for Legal Word Processing jobs in California are:

What cities in California are hiring for Legal Word Processing jobs?

Cities in California with the most Legal Word Processing job openings:

Legal Word Processing jobs near you
Infographic showing various Legal Word Processing job openings in California as of August 2026, with employment types broken down into 100% Full Time. Highlights an 95% In-person, and 5% Hybrid job distribution.

Legal Secretary

Fisher & Phillips

Ripon, CA • On-site

$34.45 - $48.85/hr

Other

Medical, Dental, Vision, Retirement, PTO

This job post has expired today. Applications are no longer accepted.

Job description

(West Coast, Full-time, Remote)
Fisher Phillips, a premier international labor and employment law firm, is seeking a skilled and experienced Legal Secretary to join our team. In this essential role, you will help ensure the smooth operation of our services, directly supporting our attorneys in delivering exceptional client service and upholding our commitment to excellence.
Key Responsibilities
This position supports the Virtual Office Team by providing secretarial and administrative assistance to attorneys, handling complex tasks, and working collaboratively in a team environment. It primarily supports a specific set of attorneys and offers back-up support as needed.

  • Performs court filings, prepares pleadings, updates indices, prepares exhibits, and discovery shells.
  • Maintains and organizes files in an orderly manner.
  • Ability to draft standard pleadings, correspondence, memoranda, and other documents.
  • Timely reviews and ensures accuracy of vendor invoices; prepares accurate check requests and timely submits invoices for payment to clients or accounting.
  • Possesses knowledge of client-specific billing guidelines and restrictions and consistently applies those guidelines to ensure cost-effective practices.
  • Possesses strong clerical skills including typing, transcribing, word processing, mail and contact management, spreadsheets, presentations, and all of the firm's systems and databases.
  • Accurately files court documents both electronically and in document form and able to determine and follow any local or judge-specific requirements related to same.
  • Exhibits good judgment and organizational skills to receive, record, and disseminate all information on behalf of the clients and assigned attorneys (e.g., mail, interoffice mail, email, etc.)
  • Regularly and accurately proofreads all documents to ensure accuracy and completeness before distribution or filing.
  • Regularly anticipates the needs of assigned attorneys to promote timekeeper efficiencies (i.e., drafts correspondence, prepares shell pleading and discovery documents in advance).
  • Routinely reviews and follows up on client deadlines and calendar appointments.
  • Coordinates and makes necessary arrangements for meetings (i.e., depositions, mediations, interviews, and vendor and facility reservations).
  • Accurately prepares and submits client intake forms.
  • Follows the standard naming and profiling conventions when emailing and saving documents to the document management system.
  • Regularly and consistently updates client files and pleading indices.
  • Maintains attorney-specific case lists, charts, and status of cases and outcomes.
  • Timely reviews, follows up on and accurately files client-related emails.
  • Develops, implements, and maintains systems to promote organization and efficiency.
  • Understands and complies with office policies concerning file management, case lists, filing, and recordkeeping.
  • Effectively manages and monitors deadlines.
Requirements
  • Minimum of a high school diploma required (College degree is preferred, but not required).
  • A minimum of five years of experience as a legal secretary is required.
  • State and federal court filing experience (manual and electronic).
  • Must have experience with legal filing procedures in California jurisdictions (experience in other states a plus).
  • Experience with Lexis Nexis, Pacer, ECF, CompuLaw, and Concur.
  • Possess excellent verbal and written communication skills.
  • Demonstrated knowledge of legal terminology, legal documents, and legal processes in the Litigation Department, including the ability to mark and generate a table of contents and table of authorities.
  • Accurate typing at a net speed of 65+ wpm.
  • Strong computer proficiency in the use of MS Office (Word, Excel, PowerPoint, and Outlook), Document Management Systems, e-Filing, and database software.
  • Willing to work an alternate schedule or overtime to accommodate later filings when needed.
  • Exhibits knowledge of litigation processes.

The expected hourly range for this position is between $34.45 to $48.85. Actual base pay within this range will be determined by several components, including but not limited to, relevant experience, internal equity, skills, qualifications, job location, and other job-related factors permitted by law.
Qualified applications with arrest or conviction records will be considered for employment in accordance with both the FCO and the California Fair Chance Act (FCA).
Why Join Us
At Fisher Phillips, we recognize that exceptional talent is the foundation of our success, enabling us to deliver outstanding service to both our internal and external clients. Joining our team means collaborating in a professional yet dynamic environment that leverages cutting-edge technology. Our leadership is committed to fostering your professional growth and providing opportunities to challenge yourself in meaningful ways.
We believe in rewarding talent with more than just a competitive salary. Our comprehensive benefits package includes health, dental, and vision insurance, a 401(k) with profit sharing, generous paid time off, and holidays.
Your well-being is our priority. We offer 24/7 telehealth services, a variety of wellness programs, and additional optional benefits designed to support your unique lifestyle. At Fisher Phillips, you'll find a workplace that values your health, happiness, and continued professional development. To learn more about our firm, visit us at www.fisherphillips.com.
Equal Opportunity Employer
Fisher Phillips is committed to providing equal employment opportunities to all employees and applicants, regardless of race, ethnicity, religion, sex (including related medical conditions), gender, sexual orientation, national origin, citizenship status, veteran status, marital status, pregnancy, age, disability, or any other protected status, in compliance with all applicable laws.
The statements in this position description are not necessarily all-inclusive. Additional duties and responsibilities may be assigned, and requirements may vary from time to time.
Relocation costs are not covered. We are only accepting direct applicants; third-party recruiters or agencies will not be considered. No phone inquiries, please.

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