July Jobs in Decatur, GA (NOW HIRING)

POSITION SUMMARY
The Business Assistant supports daily operations within the department, with a focus on timekeeping, workforce management, and financial processes. This role monitors overtime and extra-duty hours, ensures compliance with district policies and budget guidelines, and maintains accurate payroll-related records.

The position also supports operations, data management, and cross-department coordination, working closely with leadership and payroll to ensure efficient staffing, accurate reporting, and overall operational effectiveness.

MINIMUM QUALIFICATIONS
Education:
High School GED Required
Associate's degree in accounting, Business Admin or related field preferred
Additional years of equivalent professional experience may be considered in lieu of the degree requirement

Certifications/Licenses:
N/A

Experience:
2 years experience performing business functions
Experience in K12 education or public sector preferred

ESSENTIAL DUTIES & RESPONSIBILITIES
Provides administrative support to department leadership, including scheduling, correspondence, document preparation, and meeting coordination
Serves as a central point of contact for internal departments, schools, and external vendors
Maintains organized filing systems and documentation to ensure accuracy, accessibility, and compliance
Assists in developing and improving administrative procedures and workflows
Maintains records, databases, service schedules, inventory, expenses, warranties, and vendor coordination
Processes invoices, purchase orders, requisitions, and contracts while maintaining accurate financial records for tracking, reporting, and audit readiness
Researches and resolves discrepancies related to accounts payable, vendor payments, and financial transactions
Monitors expenditures, supports budget tracking, and prepares financial and operational reports
Maintains and reviews employee timekeeping records, tracks overtime, and prepares reports on attendance and workforce utilization
Ensures compliance with district policies, procedures, and labor regulations while supporting payroll processing, audits, training, and special projects
Required to have prompt, regular attendance in person and be available to work on-site during regular business hours and as needed
Performs other duties as assigned by the appropriate administrator or their representative.

KNOWLEDGE, SKILLS & ABILITIES
Strong organizational and time management skills with attention to detail
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and timekeeping systems preferably, UKG and TCP
Ability to manage multiple priorities and meet deadlines in a fast-paced environment
Strong analytical and problem-solving skills
Effective written and verbal communication skills
Ability to maintain confidentiality and handle sensitive information
Knowledge of basic timekeeping and payroll regulations
Ability to work collaboratively across departments and with diverse stakeholders
Strong organizational and time management skills with attention to detail
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and financial or enterprise systems
Ability to manage multiple priorities and meet deadlines in a fast-paced environment
Strong analytical and problem-solving skills
Effective written and verbal communication skills
Ability to maintain confidentiality and handle sensitive information
Knowledge of basic accounting principles and procurement processes
Ability to work collaboratively across departments and with diverse stakeholders

COMPENSATION

Salary Grade: 119

Salary Range:  Salary Schedules - Atlanta Public Schools

Work Year: Annual (252-day)
 

PHYSICAL ABILITIES AND WORKING CONDITIONS
Vision: Ability to read small print and view a computer screen for prolonged periods
Hearing: Ability to tolerate exposure to noisy conditions
Speech: Ability to be understood in face-to-face communications, to speak with a level of proficiency and volume to be understood over a telephone or computer
Upper Body Mobility: Ability to use hands to grasp, and manipulate small objects; manipulate fingers, twist and bend at wrist and elbow; extend arms to reach outward and upward; use hands and arms to lift objects; turn, raise, and lower head
Strength: Ability to lift, push, pull and/or carry objects which weigh as much as 5 or more pounds on a frequent basis Incumbent may be required to physically restrain parties involved in a conflict
Environmental Requirements: Ability to encounter constant work interruptions; work cooperatively with others; work independently; work indoors
Mental Requirements: Ability to read, write, understand, interpret and apply information at a moderately complex level essential for successful job performance; math skills at a high school proficiency level; judgement and the ability to process information quickly; learn quickly and follow verbal procedures and standards; give verbal instruction; rank tasks in order of importance; copy, compare, compile and coordinate information and records Understand how to manage stress
Additional Work Conditions & Physical Abilities: N/A