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Invoice Control Associate Jobs in Kentucky (NOW HIRING)

Mobis Alabama LLC

... invoice control, and expatriate (expat) support to ensure efficient and compliant business ... Associate's degree or higher in Business Administration or related field * 1+ years of experience ...

sasholdings

Outbound Warehouse Associate

Louisville, KY · On-site

$20 - $23/hr

You will operate with a safety-first mindset to pull orders, audit parts, and place the invoice and ... Perform cycle counts, inventory tasks, and assist with quality control. * Maintain warehouse safety ...

Met Museum

$105K - $115K/yr

... invoice review. The Associate Cost Manager works closely with Finance, Project Management, and outside architects/GCs to keep budgets, forecasts, and billing reconciliations audit ready across the ...

Veit & Co

$50K - $65K/yr

Prepare change orders, manage trucking logs and invoice approval. Perform on-site safety ... What Will Set You Apart Associate's or Bachelor's degree in construction management, engineering or ...

KIA Motors Group

Areas of focus include Billing, Invoice Creation, data analysis and reconciliation, price creation ... Associate's degree in an area of Business Administration, Supply Chain, Logistics, Accounting, or ...

Cultural Signal

$105K - $115K/yr

... invoice review. The Associate Cost Manager works closely with Finance, Project Management, and outside architects/GCs to keep budgets, forecasts, and billing reconciliations audit ready across the ...

Saigepartners

$15.75 - $20/hr

Partner with stakeholders to review and obtain invoice approvals within established workflows, and ... Associate's or Bachelor's Degree in Accounting, Finance, or Business, or equivalent experience ...

TalentClout

Accounts Payable Specialist

Florence, KY

$52K - $65K/yr

Respond to vendor and internal stakeholder queries regarding payments, invoice status, and ... Practical experience using BPCS (Business Planning and Control System) within finance or accounting.

MBK Real Estate LLC

$85K - $90K/yr

Support the ED in financial management, including assisting with budget control, expenditure ... and invoice information to the Corporate office, and preparing rent increase letters, leases, or ...

New

Andersch Ag

$72K - $143K/yr

... Invoice to Client Invoice retainers, fixed fees or hourly engagements consistent with contract ... Associate's college degree or commensurate work experience * 1+ years of billing experience

Forty-Niner Shops, Inc.

$17.40 - $21/hr

Assists leadership team in clerical duties, including inventory management, invoice processing, and ... Follow alcohol serving guidelines as described by the California alcohol beverage control and ...

Anchorage Sand & Gravel Co. Inc

... control costs associated with the Building Materials division. * Supervises warehouse and yard ... Oversees and accounts for counter cash and daily invoice reports. * Advises and assists Sales ...

Halliburton Energy Services

$14.25 - $19.25/hr

Under direct supervision, performs accounting, control and reporting activities related to client ... Validate invoice packet for completeness and readability as well as reviewing and editing customer ...

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Specialist, General Administration

On-site

Mobis Alabama LLC
See more jobs at Mobis Alabama LLCexternal

Other

Posted 9 days ago

Key responsibilities

  • Process material purchase requests, support ordering operations, and coordinate with Purchasing for bidding and vendor selection.

  • Process and track expenses and payments, manage service vendor invoices, and ensure proper documentation and compliance.

  • Support budget planning, monitor spending against budgets, and prepare related reports and summaries.

Job description

Overview

The GA Specialist is responsible for administrative and financial support functions for operations and general administration. This role focuses on purchase coordination, expense processing, budget management, vendor invoice control, and expatriate (expat) support to ensure efficient and compliant business operations.

Responsibilities

(To perform within this position successfully, the incumbent must be able to perform each essential duty satisfactorily. Other duties may be assigned.)

Administrative Support (Non-Technical)
  • Process material purchase requests and support ordering operations
  • Prepare internal approval documents (PR, expense requests, justification forms)
  • Coordinate with Purchasing for bidding and vendor selection processes
Expense & Invoice Management
  • Process and track expenses and payments
  • Manage service vendor invoices including verification, tracking, and status updates
  • Ensure all invoices are properly documented and comply with internal policies
  • Maintain invoice logs and provide regular status updates (daily/monthly tracking)
Budget Management & Planning
  • Support annual budget planning and forecasting for FAC/GA operations
  • Monitor budget vs. actual spending and identify variances
  • Track ongoing expenses to ensure alignment with approved budgets
  • Prepare budget reports and cost analysis summaries
General Administration (GA)
  • Process travel and expense reimbursements and accounts payable
  • Prepare purchase requisitions, check requests, and approval documents
  • Develop and maintain KPI reports and operational summaries
  • Manage asset tracking and administrative databases
  • Oversee the GA Orientation program, ensuring it is updated and accurate
Expatriate (Expat) Support
  • Coordinate expat onboarding and offboarding logistics
  • Manage housing arrangements (lease, utilities, issue handling)
  • Support vehicle (lease, insurance, registration) coordination
  • Assist with visa and administrative compliance in coordination with HR
  • Provide day-to-day administrative support for expats
  • Track expat-related costs and maintain supporting documentation
Vendor & Cross-Functional Coordination
  • Act as a liaison between the facility team, vendors, Purchasing, and Finance
  • Monitor vendor registration and onboarding status
  • Ensure timely communication and follow-ups for approvals and payments
Reporting & Documentation
  • Prepare reports, dashboards, and tracking logs (Excel-based)
  • Maintain organized and audit-ready documentation
  • Support internal and external audit requirements

Performs other related duties as required and assigned by the GA/FAC Manager and HOD

AUTHORITY & SCOPE

Supervisory Responsibilities:

No

QualificationsRequired Education & Experience:
  • Associate’s degree or higher in Business Administration or related field
  • 1+ years of experience in administration, purchasing, or finance-related role
Required Knowledge, Skills, & Abilities:
  • Ability to develop and implement Team Member involvement activities and events.
  • Proven interpersonal, communication, and time management skills.
  • Proven experience with Microsoft Word, Excel, and PowerPoint
  • Ability to audit invoices to ensure compliance with established contracts.
  • Ability to manage multiple projects simultaneously and meet required deadlines.
  • Proven ability to communicate verbally and in writing.
  • Proven ability to use good business judgement and make sound, timely decisions.
  • Ability to maintain confidentiality.
  • Demonstrated ability to work effectively in a diverse workforce.
  • Flexibility to work in a multilingual environment.
  • Proven ability to work independently when needed.
  • Must be goal-oriented, customer-focused, and results-driven.
  • Must be willing to perform additional duties as assigned by Manager/HOD to support business needs and operational priorities.
  • Must be flexible to work overtime, weekends, and support urgent operational needs when required.
Preferred Education & Experience:
  • Associate Degree in Business Administration, Business Management, or related field
  • Experience in a manufacturing environment
  • SAP or ERP system experience
  • Bilingual (English/Korean)
  • Experience supporting expats or vendor management
Certificates, Licenses, and Registrations:
  • None required
Working Conditions:
  • Office-based work environment, some walking within and between buildings, lifts up to 30 to 50 lbs.
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