Investment Operations Assistant Jobs in Athens, GA

JOB PURPOSE

The Analyst, PDC Ops - Investment position supports development, and execution of capital investment proposals for the PDC network. This role is responsible for RFQ analysis, supplier pricing review and negotiation, budget control, and invoice management. The Analyst ensures that proposals, approvals, and execution activities are clearly aligned, and executed in accordance with agreedupon objectives and budgets. This role also includes project management tasks, completion reporting, as well as supporting Leadership, Coordinators, and Admin's requests and questions. Supports in all aspects of Capital planning and acquisition, facilities improvement & maintenance and accounts payable for the PDC network. Works with their team to ensure that all capital investment proposals and projects milestones/goals are met from beginning to end, while adhering to approved budgets.

KEY ACCOUNTABILITIES

PROCUREMENT: (30%)

• Capital investment business case presentation to Senior Managers
• Submit RFQs to supplier for established bidding processes, monitor award process to suppliers.
• Attention needed to ensure labor costs, machine costs, and material costs are consistent and accurate.
• Oversee PDC Supply inventory and purchasing costs, and help choose cost-effective vendors.
• Assist with negotiations and contracts for services and materials.
• Work with suppliers and help manage their performance. Participate in supplier selection and assess, monitor, and control direct costs related to accessory parts by discussing and agreeing on prices.
• Drive deal negotiation and structuring

BUDGET CONTROL AND INVOICE MANAGEMENT: (15%)

• Review, endorse, and track project budgets and spending.
• Assist and Support annual Capital Investment plans for the distribution network
• Help manage budget differences by collaborating closely with procurement and project management teams.
• Make sure that invoices are processed accurately and on time and communicate with suppliers and our internal finance team.
• Check invoices for errors and differences.
• Prepare and maintain expense reports.
• Assist financial administrators in annual budget creation process, and ensure GLs remain in good standing throughout the year
• Assist that financial administrators analyze operational forecasts to ensure that blanket POs remain in good standing

PROJECT MANAGEMENT: (15%)

• Supports, contributes and manages individual-led projects, like acquiring equipment for facilities.
• Break down tasks for individual projects, set timelines, and assess potential risks and opportunities as a team.
• Collaborate with relevant stakeholders to identify and clarify the requirements, scope, and objectives of individual projects.
• Actively track the progress of individual projects, address issues together, and keep everyone informed about project status.
• Work closely with Project Managers to provide support and share information for team projects.
• Ensure resources are available and appropriately allocated for individual projects, managing schedules and expectations.
• Assist team in managing cradle to grave investment projects to successful completion
• Work with team in creating executive investment planning and project decks
• Lead new facility start up investment and expense projects
• Assist cost savings initiatives ensuring that each facility selects best vendor during competitive bidding process

ON TIME LAUNCH: (15%)

• Monitor the vendor's activities to ensure the timely delivery of materials to support project completion.
• Help and support team members in handling purchase orders, making sure supplies arrive on time from suppliers, and handling invoices to complete orders.
• Oversee project deadlines, progress, and outcomes to ensure a timely launch

NETWORK SUPPORT: (10%)

• Continuous analysis of PDC equipment requirements based on updates in employee headcount and IB/OB volumes.
• Collate Capital Expenditure requests from all SCM sources (PDC Managers, SCM HQ Management Team, Coordinators) and submit Budgetary summaries for review and approval
• Monitor and measure supplier performance based on cost, quality and delivery criteria.
• Assist team in ensuring all owned facilities remain in good repair

OTHER DUTIES: (15%)

• Support the purchasing department's continuous improvement initiatives.
• Review project proposal
• Suggest improvements to MPA and Vendor purchasing systems to improve efficiencies, communication, and lead times for deliveries.
• Perform ancillary duties as requested by management

KEY PERFORMANCE INDICATORS

• Successful completion rate of investment projects
• Support SCM departments in cost/savings analysis.
• Maintain accurate real-time status updates on on-going projects
• Pro-actively identify and resolve potential problems or issues that may impact a Lean program, project or business condition. Critical issues are to be discussed with management for visibility, direction and alternative solutions

WORK SCHEDULE/TRAVEL

• 8:00 am - 5:00 pm
• Occasional overnight travel (up to 20%) by land and/or air
• May require periodic meetings or communications outside standard business hours to support projects