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Founded in 1953, Hudson Valley Community College (HVCC) located in scenic Upstate NY is a multi-campus College with locations in Troy and Malta New York. HVCC offers more than 80 degree and certificate programs in three schools: Business and Liberal Arts; Health Sciences; and Science, Technology, Engineering and Math (STEM). Hudson Valley is one of 30 community colleges in the State University of New York (SUNY) system and serves nearly 9,000 students each year. The college is a recognized leader in career and transfer preparation, workforce training initiatives, distance learning and service to a diverse population of students. Hudson Valley has an extension center in Malta, NY known as HVCC North and sponsors the Capital District Educational Opportunity Center in Troy, NY. With more than 80,000 alumni and nearly 1,000 employees, the college is a catalyst for educational opportunity and economic development in the Capital Region of New York State.
Hudson Valley seeks experienced, dynamic, capable, creative and caring individuals who would like to join our team and continue to build on decades of successful service to our community.
Department: Academics Affairs
Applications are being accepted for an Assistant to the Executive Vice President of Academic Affairs and Provost on the Non-Teaching Professional staff for the Office of Academic Affairs.
Assistant to the Executive Vice President of Academic Affairs and Provost
HV-NTP-8828
To be considered an applicant for this position you must meet the minimum qualifications as stated in this announcement. HVCC does not support Visas. Applicants must be legally authorized to work in the United States without restrictions and appointment will be contingent upon completion of a background check.
Assistant to the Vice President for Academic Affairs provides high-level administrative and operational support within the division. This position plays a key role in coordinating day-to-day activities, managing office operations, and assisting with grant development and budget oversight. The Assistant serves as a central resource for communication, scheduling, and project tracking and helps ensure that efficient administrative processes support strategic and academic initiatives.
Minimum Qualifications: Bachelor's degree from an accredited institution and five (5) years of administrative experience in an academic or professional office setting, including budget or grant support responsibilities. Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), and web-based systems for procurement or project tracking. Strong written and verbal communication skills, with attention to detail and professionalism. Demonstrated ability to manage multiple priorities, meet deadlines, and maintain confidentiality.
Nature and Scope of Duties: The Assistant to the Vice President for Academic Affairs reports to the Provost and Executive Vice President for Academic Affairs and/or their designee and performs the following duties:
1. Serve as the primary administrative support and contact for Academic Affairs.
2. Manage the Provost's calendar.
3. Coordinate internal/external communications for Academic Affairs.
4. Provide administrative support to grant proposals, compiling background information, formatting documents, and managing submission timelines.
5. Monitor and reconcile the College's operating and grant budgets, including department and program-specific accounts.
6. Initiate and process purchase requisitions, invoices, travel authorizations, and reimbursements; maintain supply inventories.
7. Maintain records and generate reports for assessment tracking and monitoring, managing deliverables, and preparing reports as needed.
8. Coordinate logistics for School and outreach events.
9. Assist with the implementation of special initiatives and industry partnerships.
10. Participate in college-wide administrative training and professional development.
11. Performs other duties as assigned.
Salary is commensurate with experience. This is a 12-month, Full-Time position with a salary range of $52,000-$55,000.
To apply, please visit www.hvcc.edu/jobs and complete the online application before the close date of September 4, 2026.
Hudson Valley offers a full benefit package including Health Insurance, Dental and Eye Insurance, Retirement, employee and employee's spouse and children free tuition waivers. HVCC also has a generous leave policy. If you're employed by a government or not-for-profit organization, you might be eligible for the PSLF Program. The PSLF Program forgives the remaining balance on your Direct Loans
Hudson Valley provides educational access to a diverse community of traditional and non-traditional learners in an environment that fosters lifelong learning and freedom of inquiry and expression. Hudson Valley values equity, inclusion, and dignity for all.
Hudson Valley Community College is an Affirmative Action/Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation or gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. Women, minorities, veterans, and individuals with disabilities are encouraged to apply. Bi-lingual applicants strongly encouraged to apply.