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Administrative Assistant

Ivy Tech is currently accepting applications for an Administrative Assistant position located at the Heritage Trail Correctional Facility! Come join our team!

General Purpose and Scope of the Position:

Serve as Administrative Assistant to the Site Manager of the Correction Facility Education Program. Serves as a receptionist in Ivy Tech's office in the corrections facility. Handles essential reports, memos, and other information pertinent to the Coordinator of the Correction Facility Education Program as it relates to students.

This is a full-time hourly position located at the Heritage Trail Correctional Facility.

Major Responsibilities:

• Maintain respect at all times for confidential information. • Perform required duties; answering the telephone expediting questions and requests in a courteous, tactful, prompt, and correct manner; greeting visitors. • Type/key correspondence for the Site Manager of the Correction Facility Education Program. • Maintain and distribute accurate memos. • Effectively operates various office equipment. • Prepare and maintain OIS files (student information, conduct reports, count letters) for the Site Manager of the Correction Facility Education Program. • Prepare the monthly data reports and accompanying materials as required by the state • Process incoming mail and distribute to staff. • Assist in maintaining faculty application files, resignations, etc. • Assist in maintaining the general office filing system – keep a daily log book (faculty issues, emergency counts, classes canceled, etc.). • Complete reports in a timely manner as required by state and federal agencies along with those from Accrediting bodies • Process DOC Referrals to place students in education (ABE, Vocational) • Scan TABE tests and Practice HiSet Tests. • Create passes or special count letters as directed by the Site Manager. • Maintain Inters Program through data input documentation, attendance, etc. • Change class rosters and time cuts as directed by the Site Manager. • Maintain a current inventory of supplies and inform the Site Manager when items need to be purchased. • Complete required DOC training, CBTS, and annual training as required by the facility. • Provide training for offender education clerks, if allowed by the facility. • Document work hours and Apprenticeship Information for offender clerks.

Minimum Qualifications:

High School Diploma; Punctual; good communication skills; experience with computer software applications; capable of handling detailed work; strong people skills; comfortable working within a correctional facility.

Ivy Tech Benefits:

Ivy Tech is committed to supporting the well-being, growth, and financial security of our full-time faculty and staff. Our comprehensive benefits package includes:

Health & Wellness

• Multiple medical plan options paired with a Health Savings Account with a generous employer contribution
• Dental plan with no-cost preventive services and coverage for orthodontia
• Vision plan with low-cost exams and allowances for glasses or contact lenses
• Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources
• Wellness program with opportunities to earn $250 in Wellness Rewards
• Flexible Spending Accounts for healthcare (limited purpose) and dependent care

Retirement & Financial Security

• 10% employer retirement contribution, fully vested after two years
• Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage
• Short-term and long-term disability benefits

Educational Benefits

• Fee remission for employees, spouses, and dependent children
• Tuition assistance for undergraduate, graduate, and doctoral programs
• Paid professional development opportunities

Work‑Life Balance

• Generous paid time off, including vacation, sick leave, holidays, and winter recess
• Flexible work arrangements where available
• Paid childbirth recovery leave (8 weeks)
• Paid parental leave (4 weeks)

Additional Perks

• Eligibility for Public Service Loan Forgiveness
• Additional discounts on gym memberships, transportation, and various retail services

Ivy Tech is proud to offer benefits that support your health, your family, and your future—because when our employees thrive, our students and communities thrive too. For more information on Ivy Tech Benefits, visit https://careers.ivytech.edu/benefits.

Note: Employees who re-hire with the College within 180 days of leaving a full-time position with the College may be eligible for additional benefits depending on their bridged seniority date.

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College's Title IX Coordinator or to the US Department of Education Office of Civil Rights.