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Salary : $66,854.84 - $93,592.46 Annually
Location : Champaign Public Works, IL
Job Type: Full Time
Department: Public Works
Opening Date: 07/30/2026
Closing Date: 8/16/2026 11:59 PM Central
FLSA: Non-Exempt
Bargaining Unit: NBU
Position Overview
Support the Work That Serves an Entire Community!
The City of Champaign is looking for a qualified Administrative Assistant in the Public Works Department to help support the essential services that keep our community running.
Job Responsibilities
The Public Works Department delivers essential services that keep our community safe, connected, and thriving, from maintaining streets and sidewalks to supporting public infrastructure, environmental initiatives, and community-wide projects. As an Administrative Assistant, you will play a key role in helping the department operate smoothly and efficiently.
As the Administrative Assistant, you'll provide administrative, communication, and customer service support by preparing and organizing documents, maintaining records, coordinating meetings and events, updating public information resources, and assisting staff with the daily activities needed to deliver high-quality services to residents. The successful candidate will take initiative, manage multiple priorities, and work effectively with a wide range of people, including residents, employees, vendors, contractors, and community partners from diverse backgrounds, to help the department respond to community needs.
Your day-to-day activities include:
• Greet and assist residents, visitors, and vendors in person, by phone, and via email, providing friendly and accurate information.
• Prepare, proofread, and edit professional correspondence, reports, and other business documents.
• Maintain organized digital and physical records, including project files, public communications, and operational documents.
• Coordinate and schedule a variety of meetings and events, such as public meetings, internal trainings, receptions, staff gatherings, and community activities.
• Support departmental projects/events, including logistics, documentation, and preparation of materials.
• Assist in developing and posting content for the department's social media channels to help keep the community informed.
• Update and maintain public-facing information, including website content, announcements, and outreach materials.
• Create flyers, brochures, and communications to support internal and public engagement.
• Provide general administrative assistance, including data entry
• Support a positive, inclusive, community-oriented environment that reflects the values of the Public Works Department.
Required Qualifications

• Education equivalent to a high school diploma or equivalent, supplemented by additional business-related coursework or training.
• Experience providing professional administrative support to a team of professionals in a business/office environment.

• Any equivalent combination of experience and training that provides the required knowledge, skills, and abilities.
• Demonstrated proficiency with word processing and spreadsheet applications, such as Microsoft Word and Microsoft Excel.
• Experience proofreading and editing professional correspondence, reports, and other business documents.

• Effective writing skills to convey clear and accurate information to multiple audiences.

Preferred Qualifications

• Associate degree or certification as an administrative professional.

• Experience providing administrative support in a high-volume, customer-oriented environment.
• Experience creating publications using desktop publishing or graphic design software.

• Experience with website maintenance or posting on social media.
• Experience in project / event coordination.
• Experience working in an organization with unionized labor.
• Experience working in a municipal government setting.

Drug screening, and criminal background check will be required. The full annual salary range is $66,854 - $93,592, accompanied by an excellent fringe benefits package. Most new hires will be placed at the beginning of the salary range. Applications must be submitted online no later than Sunday, August 16, 2026.
Other Information
Contact the Human Resources Department at (217) 403-8770 Monday through Friday from 9 a.m. to 4 p.m. if you require an accommodation to complete this application or during any phase of the application, interview, or employment process. The following locations offer free Internet access and assistance: Champaign Public Library, Champaign Public Library Douglass Branch, and the Illinois WorkNet Center.
The City of Champaign is an Equal Opportunity Employer committed to promoting a work environme nt and a community that values and supports diversity and inclusion. Women, minorities and individuals with disabilities are encouraged to apply.
The City of Champaign's mission is to provide responsive, caring, cost-effective service in partnership with our community. The following values guide our work: Personal Integrity, Responsibility, Respect, Teamwork, Results. The City of Champaign is committed to promoting a work environme nt and a community that values and supports diversity and inclusion. Learn more about the city's mission and values at
This position is classified as Non-Bargaining Unit Non-Exempt. This information is current as of February 12, 2026.
HEALTH INSURANCE
The City of Champaign offers a robust PPO Select Network plan through Blue Cross Blue Shield of Illinois with a $500 individual and $1,000 family deductible. The plan covers nearly 98% of providers and facilities across the State of Illinois and grants access to providers nation-wide through Blue Cross Blue Shield. The City of Champaign pays up to $580 of the employee (single) health insurance premium and 50 percent of the dependent premium for continuous full-time employees. Premiums for single employee coverage above $580 per month are shared by the employee and the City. For the 2026/2027 plan year, NBU-NE Full-Time Employees contribute 1.5203% of salary towards employee only health care. Premiums may be made on a pre-tax basis, through the City's Section 125 plan. Health insurance coverage begins on the date of hire and ends on the employee's last day of work at the City.
Health Insurance Premiums PPO (2026-27 Plan Year)
Type of Coverage
City Pays (per month)
Employee Pays (per month)
Employee Only
$580 + City share of premium above $580
1.5203% of salary
Spouse
$644.00
644.00
Children (one or more)
$399.50
$399.50
Family (spouse and children)
$690.50
$690.50
DENTAL AND VISION INSURANCE
Employees may purchase dental and/or vision insurance through payroll deduction. Employees pay 100 percent of the monthly premium for this coverage. Premiums for dental and vision insurance may be made on a pre-tax basis, through the City's Section 125 plan. Dental and vision insurance begins after waiting for one complete calendar month (e.g., if hire date is in the month of January, coverage begins on March 1st).
The dental plan has two options: Delta Dental Network Low Plan and Delta Dental High Plan.
Dental Premiums
Type of Coverage
Low Monthly Premium
High Monthly Premium
Employee Only
$25.54
$ 44.50
Employee/Spouse
$52.57
$ 91.60
Employee/Children
$60.01
$102.82
Family
$95.76
$163.08
Vision insurance is provided by EyeMed.
Vision Premiums
Type of Coverage
Monthly Premium
Employee Only
$ 7.34
Employee/One Dependent
$13.94
Family
$20.48
LIFE INSURANCE
The City provides a $25,000 term life insurance policy through The Hartford. Premiums are paid by the City. Employees may elect to purchase voluntary supplemental life insurance for themselves up to 5x their annual salary or $500,000 (whichever is lower), through payroll deduction. Employees may also purchase term life for their spouses/dependents.

• Employee voluntary supplemental life insurance coverage can be purchased in $10,000 increments and the price is calculated based on the employee's age.
• Employees may purchase voluntary supplemental life insurance for their spouses up to half the amount purchased for themselves in $5,000 increments. Cost is calculated based on the employee's age.
• Employees may purchase voluntary supplemental life insurance for their dependent children in the amount of $10,000 for any/all eligible children.
• Employees may purchase Basic Life Insurance for their spouse and eligible dependent children.
  • Option #1: $3.60/month for $10,000 for spouse and $5,000 for any/all eligible children.
  • Option #2: $1.80/month for $5,000 for spouse and $2,000 for any/all eligible children.

PENSION
Illinois state law requires that eligible municipal employees be covered by the Illinois Municipal Retirement Fund (IMRF). Employee contributions to IMRF are 4.5 percent of salary and are tax-deferred. For 2026,
the City contributes 7.97 percent of eligible employee's salaries to IMRF. In addition, IMRF members are covered by Social Security (FICA). Obtain additional information by contacting IMRF at 1-800-ASK-IMRF. Employees are eligible to contribute additional funds to IMRF through Voluntary Additional Contributions.
Per IMRF Guidelines, all "unused, unpaid sick leave" goes towards IMRF service credit for employees who retire from the City and whose effective date of their pension is within 60 days of their retirement. You will earn one month of service credit for every 20 days of unused, unpaid sick leave at the time of retirement. Employees with 1-20 days of unused, unpaid sick leave receive one (1) month of additional service credit, employees with 21-40 days of unused, unpaid sick leave will receive two (2) months, etc. If you have any questions regarding this, you can reach out to the Human Resources Department or IMRF directly.
RETIREMENT HEALTH SAVINGS (RHS)
A retirement health savings plan administered by the Mission Square Retirement Corporation has been established for NBU employees. NBU employees participate in a mandatory contribution of 1 percent of pre-tax salary into an RHS investment account. This account is available for use by the employee at retirement or separation of service. Eligible uses of the funds include medical expenses such as health insurance premiums, dental/vision expenses, coinsurance, and co-pays for employees, spouse, and/or dependents.
Note: Upon separation, a mandatory 50 percent of accrued vacation, compensatory and payout-eligible sick leave will be contributed to your RHS balance.
HOLIDAYS
New Year's Day
Martin Luther King, Jr.'s Birthday
Memorial Day
Juneteenth
Independence Day
Labor Day
Veterans Day
Thanksgiving Day
Friday after Thanksgiving
Christmas Eve
Christmas Day
PERSONAL LEAVE
At the beginning of each fiscal year, employees are credited with three personal days (24 hours). Personal leave may not be accumulated and carried over into the next fiscal year (July 1st). Personal leave is prorated based on the number of hours of regularly scheduled work.
Date Of Hire
Personal Leave Credits
7/1 - 10/31
24 hours
11/1 - 2/29
16 hours
3/1 - 6/30
8 hours
VACATION
Vacation accrual rates are based on years of service. Vacation leave is prorated based on the number of hours of regularly scheduled work. Vacation accrual rates and maximum accumulations are:
Years of Service
Biweekly Accrual/Year
Max Accumulation
Beginning with Year 1 through 4
3.69 hours/12 days
192 hours/24 days
Beginning with Year 5
4.31 hours/14 days
224 hours/28 days
Beginning with Year 6 through 7
5.08 hours/16.5 days
264 hours/33 days
Beginning with Year 8 through 9
5.54 hours/18 days
288 hours/36 days
Beginning with Year 10 through11
5.85 hours/19 days
304 hours/38 days
Beginning with Year 12 through 14
6.00 hours/19.5 days
312 hours/39 days
Beginning with Year 15 through 19
6.15 hours/20 days
320 hours/40 days
Beginning with Year 20 through 24
6.77 hours/22 days
352 hours/44 days
Beginning with Year 25 through Separation
7.69 hours/25 days
400 hours/50 days
SICK LEAVE
Employees accrue sick leave at the rate of 3.69 hours per pay period (approximately 1 day per month). The maximum accumulation of sick leave is 1,200 hours. Employees begin with a "bank" of 48 hours and start accruing sick leave after six (6) months. The maximum accumulation of sick leave is 1,200 hours. Sick leave is prorated based on the number of hours of regularly scheduled work.
LONGEVITY PAY
Employees receive longevity pay based upon their years of continuous employment with the City. Longevity pay is an addition to the employees' base wage rate, as follows:
Years of Service
Longevity Rate
10 years
5.0 percent
20 years
10.0 percent
DEFERRED COMPENSA