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Gift Processor Jobs in Wisconsin (NOW HIRING)

Wisconsin

Major & Planned Gift Officer

Milwaukee, WI · On-site

$60K/yr

If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Position Title: Major & Planned Gift Officer Job Category:

Wisconsin

Major & Planned Gift Officer

Racine, WI

$60K/yr

If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Position Title: Major & Planned Gift Officer Job Category:

Wisconsin

Major & Planned Gift Officer

Kenosha, WI · On-site

$60K/yr

If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Position Title: Major & Planned Gift Officer Job Category:

The Abbey Resort

Gift Shop Sales Agent

Fontana, WI · On-site

$12 - $13.50/hr

The Gift Shop Associate is responsible for tending to and assisting guests as they inquire about ... process cash/charges using computerized Micros System. • Check in, inspect, and tag new ...

Wisconsin

Director of Advancement Operations

Kenosha, WI · On-site

$80K/yr

Oversee gift processing, deposits, acknowledgements, estate gift administration, complex gift acceptance and donor fund administration. * Coordinate annual audits and serve as liaison for financial ...

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Gift Processor information

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$10

$18

$26

How much do gift processor jobs pay per hour?

As of Aug 3, 2026, the average hourly pay for gift processor in Wisconsin is $18.16, according to ZipRecruiter salary data. Most workers in this role earn between $15.53 and $19.90 per hour, depending on experience, location, and employer.

What is the difference between Gift Processor vs Gift Card Specialist?

AspectGift ProcessorGift Card Specialist
CredentialsBasic computer skills, sometimes data entry certificationsCustomer service experience, familiarity with gift card systems
Work EnvironmentData entry, processing transactions, office settingCustomer support, sales, retail or office setting
Employer & IndustryRetail, e-commerce, nonprofit organizationsRetail stores, gift card providers, corporate gift services
Search & Comparison IntentUnderstanding processing roles, data entry tasksCustomer service, gift card management, sales roles

The main difference between a Gift Processor and a Gift Card Specialist lies in their focus. Gift Processors primarily handle data entry and transaction processing related to gifts, often working behind the scenes. Gift Card Specialists, on the other hand, focus on customer service, managing gift card sales, and supporting clients directly. Both roles are essential in retail and gift card industries but serve different functions within the organization.

What are the key skills and qualifications needed to thrive as a Gift Processor, and why are they important?

To thrive as a Gift Processor, you need strong attention to detail, data entry accuracy, and familiarity with gift processing procedures, often supported by a high school diploma or equivalent. Proficiency with donor management systems (such as Raiser's Edge), CRM software, and financial reconciliation tools is typically required. Exceptional organizational skills, discretion, and clear communication help in maintaining donor trust and handling sensitive information. These skills and qualities are crucial for ensuring accurate donation records, timely acknowledgments, and overall integrity in nonprofit fundraising operations.

What are Gift Processors?

Gift Processors are professionals who handle the receipt, recording, and acknowledgment of donations made to an organization, typically within non-profits, universities, or charitable foundations. They ensure that all gifts—whether monetary, in-kind, or stocks—are accurately entered into donor databases and that donors receive timely receipts and thank-you letters. Gift Processors also maintain donor records, support fundraising campaigns, and collaborate closely with development and finance teams to maintain data integrity. Their work is crucial for building donor trust and supporting efficient fundraising operations.

What are some common challenges Gift Processors face, and how can they effectively manage them?

Gift Processors often encounter challenges such as managing high volumes of donations during peak fundraising periods, ensuring the accuracy of data entry, and maintaining donor confidentiality. To effectively manage these challenges, Gift Processors typically utilize robust donor management systems, follow strict data verification protocols, and work closely with fundraising and finance teams to resolve discrepancies quickly. Strong organizational skills, attention to detail, and clear communication are essential to ensure smooth processing and donor satisfaction.
Gift Processor jobs near you
Infographic showing various Gift Processor job openings in Wisconsin as of July 2026, with employment types broken down into 80% Full Time, 18% Part Time, and 2% Contract. Highlights an 69% Physical, 1% Hybrid, and 30% Remote job distribution, with an average salary of $37,772 per year, or $18.2 per hour.

Advancement Operations Coordinator - Gift Services

Milwaukee School of Engineering (MSOE)

Milwaukee, WI • On-site

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 27 days ago

Job description

Help power the impact behind MSOE's mission. We invite applications for a full-time Advancement Operations Coordinator - Gift Services to ensure philanthropic gifts are processed accurately, acknowledged thoughtfully, and aligned with donor intent. This role is the support behind the philanthropic engine that keeps our University Advancement team strong! If you value precision, teamwork, and supporting a university dedicated to real-world results and impact, we invite you to learn more about us!
Who We Are
Milwaukee School of Engineering (MSOE) is an academic institution intrinsically tied to the real world - a confluence of industry knowledge, work ethic and an enduring desire to know more. The university offers Bachelor's and Master's degrees in engineering, computer science, machine learning, user experience, construction management, actuarial science, business and nursing. With about 3,000 students, faculty and staff, MSOE is large enough for big opportunities and small enough for personal attention.
A Small University Dedicated to Achieving Big Things
MSOE is a supportive environment where everyone is valued. Our method of learning by doing is our distinction: it is how we teach, how we learn and how we serve. MSOE's top priority is serving our students. By joining our community, you are building the leaders of tomorrow.
Our Mission
MSOE is the university of choice for those seeking an inclusive community of experiential learners driven to solve the complex challenges of today and tomorrow. We are united by our six values - collaboration, excellence, inclusion, innovation, integrity and stewardship - which represent the core of our campus culture. MSOE has embarked on an ambitious strategic plan, Extraordinary Together, that propels the institution forward. At MSOE, we are dedicated to promoting an academic environment marked by an unwavering respect for every individual.
Our Leadership
MSOE is under the leadership of Dr. Eric Baumgartner. He began his Presidency in January 2026 after having served as the Executive Vice President of Academics at MSOE since 2017.
Summary
Reporting to the Sr. Director of Advancement Operations, the Advancement Operations Coordinator - Gift Services works both independently and as a valued member of a team to collaboratively support the philanthropic process. Responsibilities include, but are not limited to, processing and acknowledging donations and serving as both a subject matter expert and generalist resource for donors and internal clients. The coordinator also acts as a department liaison to the Finance office, assisting in periodic reconciliation and other collaborative work. Other duties include maintaining constituent records, administering pledge reminders, reviewing mailing lists, participating in special events as needed, helping with basic office functions, and other duties as assigned.
Essential Duties and Responsibilities
Gift Processing and Acknowledgment
  • Ensure that gifts and pledges are batched, processed, and documented in a timely manner and consistent with both accounting requirements and development best practices. This includes the daily processing of online and offline gifts; entry of pledges and other expectancies; monitoring payroll deductions and recurring gifts; electronic and (if applicable) physical filing of supporting documentation; and physical delivery of gifts and supporting documentation to the Finance office.
  • Ensure the accommodation of donor intent, collaborating with staff as necessary to identify appropriate gift Funds and substantiate processing decisions.
  • Produce and coordinate the review of gift receipts, acknowledgments, pledge reminders, and year-end statements, ensuring systematic quality control and overall accuracy.
Accounting and Administration
  • Serve as a department liaison to the Finance and Student Accounts offices, assisting in reconciliations, troubleshooting, and other collaborative work.
  • As requested by Director, coordinate signature collection on Gift Agreements and Fund Creation Forms; create new Fund records in the Advancement database.
  • Track gift agreement status and upload final documents to the University Advancement database.
  • Participate in the documentation of standard workflows and gift-related processes and procedures.
Records Management and Reporting
  • Maintain filing systems (electronic and, where applicable, hard copy) for gift backup, gift agreements, pledge forms, acknowledgments, reminders, and other related documents.
  • Conduct periodic audits to ensure complete and accurate documentation and substantiation of gifts, pledges, and gift agreements.
  • Assist in the development of, and ensure compliance with, filing protocols and naming conventions.
  • Assist in coordinating student worker project requests and monitoring/supervising data entry.
  • Create and maintain templates and checklists, as requested, for recurring division activities.
  • Compile data, as requested, for department reports.
  • Assist with data entry, auditing, and cleanup projects.
Other Duties and Responsibilities
  • As requested, maintain internal University Advancement "how to" resources and complete special projects related to the tracking of division goals.
  • Maintain and upgrade skills by actively monitoring industry publications / white papers and participating in conferences, webinars, and professional societies.
  • Provide general support for office activities and events identified for all-staff support by University Advancement leadership.
  • Oversee student work (if/as necessary) on select projects.
This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time.
Qualifications
  • A Bachelor's degree is strongly preferred.
  • Minimum of 2 years of fundraising, gift processing, accounting, and/or related administrative experience.
  • Proficiency in Microsoft Office applications, including Outlook, Word, Excel; PowerPoint preferred.
  • Customer relationship management (CRM) database experience and familiarity with CASE reporting standards and/or gift accounting practices is highly desirable.
  • Experience with Raiser's Edge is preferred but not required.
Skills and Abilities
  • Must be detail-oriented and able to multi-task effectively in a collaborative, team-oriented environment.
  • Ability to stay organized and utilize time management skills.
  • Ability to absorb and synthesize new information quickly.
  • Ability to read and interpret documents such policies, procedures, and technical manuals.
  • Ability to author routine reports, correspondence, and procedure documentation.
  • Ability to effectively communicate orally and in writing.
  • Ability to use numbers to solve problems involving concrete variables in standardized situations.
  • Ability to exercise sensitivity and professionalism when dealing with university staff, alumni, donors, and other constituents.
  • Ability to use judgment, tact, and discretion when handling complex and confidential material.
Physical Demands
While the employee is largely sedentary when performing the duties of this position, the ability to move is required. The employee is occasionally required to traverse within their work area as well as other areas on campus.
Ascending and descending stairs (building does not include an elevator).
Why Join MSOE?
At MSOE, we invest in our employees' professional and personal growth. MSOE offers competitive, fully comprehensive benefit plans to all full-time employees including medical, dental, life, disability and vision insurance, 13 paid holidays, Paid Time Off, and paid parental leave, as well as a 403(b) retirement plan with company matching of up to 6% of employee earnings and immediate vesting. Educational benefits are available for employees and family members. Plus, employees have access to our state-of-the-art fitness center at no charge. Located in the heart of downtown Milwaukee, MSOE is just blocks away from the beautiful lakefront, the theater district, museums, sports and music venues, parks and shopping. To view more detailed information about MSOE, please visit www.msoe.edu/hr.
The above statements reflect the general details necessary to describe the principle functions of the occupation described and shall not be construed as a detailed description of all the work requirements that may be inherent in the occupation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
It is the policy of MSOE to provide equal employment opportunity to all individuals regardless of their race, ethnicity, color, creed, religion, sex, age, national origin, physical or mental disability, military and veteran status, sexual orientation, gender identity, genetic characteristics, marital status or any other characteristic protected by local, state or federal law. This policy applies to all jobs at the University and to all the terms, benefits, and conditions of employment/enrollment.
Job Code: 222

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