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Gift Processing Non Profit Jobs (NOW HIRING)

McCall Staffing Services

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Philanthropy and Gift Planning Operations Assistant

San Francisco, CA · On-site

$35/hr

The ideal candidate should have experience with gift acceptance and gift processing across a ... Minimum two years of professional experience in nonprofit databases and data entry * Strong project ...

Miriam's Kitchen

Development Associate

Washington, DC · Hybrid

$55K - $60K/yr

Frequently the DA is called upon to process gift acknowledgements and assist in the maintenance of ... Bachelor's degree (preferred) in nonprofit management, business administration, communications, or ...

MD Anderson

$75K - $90K/yr

The ideal candidate brings strong experience in financial operations, reconciliations, and process ... Two years or more in fundraising/non-profit, government agency, marketing, advertising, or public ...

Miriam's Kitchen

Development Associate

Washington, DC · On-site

$55K - $60K/yr

... driven nonprofit working to end chronic homelessness in Washington, D.C. through meaningful ... Frequently the DA is called upon to process gift acknowledgements and assist in the maintenance of ...

Miriam's Kitchen

Development Associate

Washington, DC · On-site

$55K - $60K/yr

Frequently the DA is called upon to process gift acknowledgements and assist in the maintenance of ... Bachelor's degree (preferred) in nonprofit management, business administration, communications, or ...

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All JobsGift Processing Non Profit Jobs

Gift Processing Non Profit information

How does a Gift Processing professional in a non-profit organization typically collaborate with other departments?

Gift Processing professionals in non-profit organizations regularly collaborate with fundraising, finance, and donor relations teams. They ensure donations are accurately recorded, acknowledged, and reported, which often involves close coordination with fundraisers to confirm donor intent and with finance staff to reconcile accounts. This role also works with donor relations to ensure timely thank-you communications and update donor records. Effective communication and attention to detail are key to maintaining the integrity of donor data and supporting the organization's fundraising goals.

What is the difference between Gift Processing Non Profit vs Donation Coordinator?

AspectGift Processing Non ProfitDonation Coordinator
Primary RoleHandling and recording donations, managing gift dataOrganizing and promoting donation campaigns, donor outreach
Required SkillsData entry, attention to detail, basic accountingCommunication, event planning, relationship building
Work EnvironmentOffice setting, nonprofit organizationOffice and community settings, nonprofit sector

Gift Processing Non Profit focuses on accurately recording and managing donations, while Donation Coordinators actively promote fundraising efforts and engage donors. Both roles are essential in nonprofit organizations but differ in daily responsibilities and skill sets.

What are the key skills and qualifications needed to thrive as a Gift Processing Specialist in a nonprofit organization, and why are they important?

To thrive as a Gift Processing Specialist in a nonprofit, you need strong attention to detail, data entry skills, and familiarity with donation management practices, often supported by a degree in business, finance, or a related field. Proficiency with donor management systems (like Raiser's Edge or Salesforce), Excel, and basic accounting software is typically required. Excellent organizational skills, discretion, and clear communication help ensure accuracy and build donor trust. These skills are crucial for maintaining accurate records, ensuring timely receipting, and supporting effective fundraising operations.

What are gift processing roles in a non-profit organization?

Gift processing roles in a non-profit involve managing and recording donations received by the organization. This includes entering donor information into databases, ensuring the accuracy of donation records, issuing receipts, and sometimes reconciling accounts with finance teams. Gift processors play a critical role in maintaining donor trust, supporting fundraising operations, and ensuring compliance with legal and organizational standards. Their work helps non-profits track contributions efficiently and build lasting relationships with supporters.
Infographic showing various Gift Processing Non Profit job openings in the United States as of June 2026, with employment types broken down into 2% As Needed, 85% Full Time, 12% Part Time, and 1% Nights. Highlights an 64% Physical, 1% Hybrid, and 35% Remote job distribution.
Gift Services Manager

Gift Services Manager

Wisconsin Foundation and Alumni Association

Madison, WI • On-site, Remote

$65K - $82K/yr

Full-time

Retirement

This job post has expired 2 days ago. Applications are no longer accepted.

Job description

Overview

The Wisconsin Foundation and Alumni Association (WFAA)*, the private fundraising and alumni relations organization for the UW-Madison, is recruiting for a Gift Services Manager. 

The Gift Services Manager oversees the gift processing functions for specified channels, including staff supervision, gift entry, and gift-related communications. 

Please note: We are open to hire this position to work remotely, with periodic travel to Madison expected throughout the year.  Remote candidates must reside in one of the following states: Arizona, Colorado, Illinois, Iowa,  Nebraska, New Mexico, New York, Texas, or Wisconsin.

Who is WFAA?The Wisconsin Foundation and Alumni Association is a private, nonprofit corporation that encourages individuals and organizations to make gifts to the university and to connect with the UW. In 2014, the UW Foundation merged with the Wisconsin Alumni Association to better serve a growing population of UW alumni and donors. We believe that private support grows out of good relationships between campus leaders, faculty and program staff who need support, and the alumni and friends who want to invest in UW-Madison. We provide important engagement opportunities to link UW-Madison alumni to each other and to their alma mater, building a strong community of Badgers.

Diversity and Inclusion:

Just as the university community benefits from differing viewpoints, perspectives, and experiences, inclusion and diversity are imperative for the success of our mission. WFAA values people and the differences that they bring to the organization, and creates an environment in which all staff members and constituents feel respected and have opportunities to thrive.  

Essential Functions
  • Oversee the end-to-end gift management of assigned gift channels, including batch preparation, gift entry, gift handling and deposits, batch review and reconciliation.
    • This role will also be a key contributor to day-to-day tasks, such as gift entry
  • Monitor workload and staff assignment to ensure gifts are entered in a timely way.
  • Perform quality checks to ensure gifts are entered accurately, to WFAA and industry standards.
  • Serve as subject matter expert for assigned gift channels.
  • Develop and maintain documentation for assigned gift channels.
  • Oversee refunds and chargebacks for assigned channels. Perform gift adjustments as needed.
  • Manage vendor relationships for assigned channels, such as lockbox vendor, credit card vendors, and mail houses.
  • Create appeals, benefits and reviews reply devices for channel.
  • Maintain expertise on industry best practices for Gift Processing.
  • Contribute to team strategy.
  • Manage a team of Gift Processing Analysts.
    • Provide leadership, supervision, mentoring and development to team.
    • As needed, lead recruitment for new team members.
    • Conduct onboarding and ongoing training on assigned gift channels.
    • Establish staff assignments and accountabilities.
    • Foster a positive team environment and culture, optimizing team performance, satisfaction and retention.
Qualifications

Required Qualifications:

  • Bachelor's degree or equivalent experience.
  • 3+ years' gift processing experience, or equivalent in business operations, customer service or data management roles.
  • Previous supervisory or team lead experience.
  • Solid knowledge of accounting principles and/or information systems.
  • Advanced MS Office experience, specifically advanced knowledge of Excel.
  • Experience with query and reporting.
  • Experience in customer/constituent relationship management (CRM) software such as Salesforce CRM.

 Other Qualifications:

  • Non-profit fundraising experience and knowledge of non-profit fiscal policies, procedures, rules and regulations.
  • Previous supervisory experience.

At WFAA, we are dedicated to creating an inspiring, creative, and respectful work environment for our employees. We offer competitive pay and an outstanding benefits program, including a generous 10% 401k contribution after just one year of service! Join us and be part of a team that values your growth and well-being. Click here to learn more about our employee benefits! 

The Wisconsin Foundation and Alumni Association is an Equal Opportunity Employer *The Wisconsin Foundation and Alumni Association is the "doing business as" name of the merged organization comprising the University of Wisconsin Foundation (supportuw.org) and the Wisconsin Alumni Association (uwalumni.com). Its legal corporate name is registered as the University of Wisconsin Foundation.

Employment Type: FULL_TIME

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