Full Time Invoice Processing Analyst Jobs in Edison, NJ

Your role
Do you want to be part of an exciting journey transforming our legal operations? Are you at your best when enabling others? Are you detail-oriented, experienced in running operational services and controls, and skilled at documenting complex concepts clearly and simply?
In this role, you will work closely with our internal lawyers, guiding them through our Group Legal platforms and tools. By joining our team, you will be encouraged to further develop existing processes using innovative solutions. This will enhance both your technical and business capabilities.
We are looking for someone who will join our team to
• execute external legal fees management operations - especially those related to the audit of the invoices, control of the overall processing and resolution of escalations;
• maintain proactive and efficient collaboration with outside counsels to ensure optimal processing of fees in strict alignment with our billing guidelines;
• collaborate closely with our Outside Counsel Management (OCM) team located in Weehawken and other internal legal teams by providing process and technical guidance across our invoice management procedures and related tools;
• provide functional support to business units on invoice management processes and tools, working in close coordination with the Digital Legal Solutions team;
• prepare high quality written communications for global distribution within Group Legal, particularly on invoice management updates and best practices;
• facilitate effective communication between Group Legal functions and other organizational stakeholders on matters related to invoice processing and management.
Join us
At UBS, we know that it's our people, with their diverse skills, experiences and backgrounds, who drive our ongoing success. We're dedicated to our craft and passionate about putting our people first, with new challenges, a supportive team, opportunities to grow and flexible working options when possible. Our inclusive culture brings out the best in our employees, wherever they are on their career journey. And we use artificial intelligence (AI) to work smarter and more efficiently. We also recognize that great work is never done alone. That's why collaboration is at the heart of everything we do. Because together, we're more than ourselves.
We're committed to disability inclusion and if you need reasonable accommodation/adjustments throughout our recruitment process, you can always contact us.
Disclaimer / Policy statements
UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.
Your team
You will join the Invoice Management Legal Operations team within Group Legal COO. Our team ensures that Outside Counsel invoices are accurately processed and paid using Group Legal systems and tools.
In this role, you will work closely with internal lawyers, providing both process and technical guidance across our billing procedures and the platforms used within Group Legal. As part of the team, you will also have the opportunity to drive meaningful process improvements through innovative solutions-strengthening your technical expertise and business skills while contributing to the evolution of our global invoicing operations.
Your expertise
• ideally 8+ years of professional experience
• ideally 4+ years of experience in legal fee invoice audit and invoice management processes
• strong communication and negotiation skills, with the confidence to handle difficult conversations with outside counsel
• excellent data and documentation analysis skills, with the ability to quickly grasp new concepts and adapt in a changing environment
• highly organized, with strong prioritization capabilities
• proactive team player and a motivated self-starter
• you're curious to explore how AI can improve how we build, deliver, and optimize workflows. You do this with sound judgment - validating outputs and aligning with policies, risk standards, and ethical use.
About us
UBS is a leading and truly global wealth manager and the leading universal bank in Switzerland. We also provide diversified asset management solutions and focused investment banking capabilities. Headquartered in Zurich, Switzerland, UBS is present in more than 50 markets around the globe.
We know that great work is never done alone. That's why we place collaboration at the heart of everything we do. Because together, we're more than ourselves. Want to find out more? Visit ubs.com/careers.
Salary information
The indicative gross base salary range as a full-time equivalent role:
• United States - New Jersey - Weehawken min USD 108000 - max USD 133000 /annum
The expected salary for this role will be determined by relevant factors which may include but are not limited to, role-required experience, qualifications, education, location and skill level. UBS offers a range of competitive benefits and for further information, please visit ubs.com/employee-benefits. We may, at our sole discretion, provide additional variable compensation or awards.