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Full Time Cohen Properties Jobs (NOW HIRING)

Gunnison County, CO

Title Administrator I

Gunnison, CO · On-site

$23.03 - $26.23/hr

Job Type Full-time Description Who We Are Gunnison County cherishes its sense of community and ... Accurately and timely transfers title on all property sales and transactions not requiring a ...

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Property Administrator

Cohen Commercial Management LLC

North Palm Beach, FL • On-site

$60K - $70K/yr

Full-time

Retirement, PTO

Re-posted 15 days ago

Job description

Benefits:
  • Massage Envy Membership
  • AFLAC
  • 401(k)
  • 401(k) matching
  • Bonus based on performance
  • Opportunity for advancement
  • Paid time off

Full-Time · South Florida · Commercial · 3+ Years Required
ABOUT THE OPPORTUNITY

Cohen Commercial is a boutique commercial real estate firm with an active management portfolio spanning office, industrial, retail, and mixed-use assets throughout Florida. We offer the resources and deal flow of a larger platform with the collaborative culture and direct client access that only a boutique firm can deliver.
We are seeking an experienced Lease Administrator & Property Operations Specialist to join our growing team. This is a broad, high-visibility role combining lease administration, property management support, and property-level accounting — giving the right candidate ownership over the full lifecycle of a tenancy, from lease execution through financial reporting. You will work directly alongside brokers, property managers, property accountants, and ownership, with real responsibility and genuine room to grow.
CORE RESPONSIBILITIES

LEASE ADMINISTRATION
  • Abstract, enter, and maintain all commercial lease data — including critical dates, rent schedules, options, and covenants — within lease management software (Yardi Voyager)
  • Monitor and track critical lease dates: rent commencement, option deadlines, expirations, renewal windows, and tenant notice requirements; issue timely internal alerts
  • Administer CAM, real estate tax, and insurance reconciliations; review landlord billings and dispute inaccurate charges on behalf of clients or ownership
  • Coordinate with tenants, landlords, legal counsel, and brokers to facilitate lease amendments, estoppels, SNDAs, assignments, and subordination agreements
  • Support the brokerage team with lease data analysis and due diligence for acquisitions, dispositions, and re-leasing efforts statewide
PROPERTY ADMINISTRATION
  • Serve as a point of contact for tenant inquiries, maintenance requests, and service issues; coordinate timely resolution and follow-up to maintain strong landlord-tenant relationships
  • Maintain complete property files including executed leases, amendments, certificates of insurance, vendor contracts, and inspection records; verify currency and compliance on a rolling basis
  • Coordinate and track vendor service contracts, bid proposals, and approved scopes of work; assist property managers in ensuring vendor performance and contract compliance
  • Open, assign, and monitor work orders through the property management platform; prepare monthly status reports on outstanding and completed maintenance items
  • Track and manage tenant and vendor certificate of insurance requirements; maintain follow-up systems for expirations and ensure all parties remain in compliance
  • Assist in the coordination of tenant move-ins and move-outs including space inspections, access setup, signage, and utility transfers
  • Support preparation of board packages, ownership reports, and investor updates by compiling occupancy data, tenant status summaries, and property condition notes
PROPERTY ACCOUNTING SUPPORT
  • Participate in the AP workflow as necessary
  • Prepare and issue monthly tenant rent statements and additional rent billings; manage accounts receivable aging, track delinquencies, and assist in collections follow-up
  • Assist in the preparation of annual operating budgets and monthly re-forecasts by providing lease-driven revenue schedules, expense projections, and occupancy assumptions
  • Support month-end close by providing variance narratives on rental income, reconciling tenant ledgers, and flagging discrepancies between lease terms and posted transactions
  • Coordinate with the property accounting team or outside CPA firm on year-end schedules, tenant audit responses, and documentation requests related to property financials
QUALIFICATIONS & REQUIREMENTS

  • Minimum 3 years of experience in commercial lease administration, property administration, or a combined role within a commercial real estate environment
  • Strong working knowledge of commercial lease structures — NNN, gross, modified gross, percentage rent — and the ability to interpret and apply lease language independently
  • Demonstrated familiarity with property-level accounting concepts: accounts payable/receivable, CAM reconciliations, rent roll management, GL coding, and budget variance analysis
  • Proficiency in property management and lease administration platforms such as MRI, Yardi, AppFolio, or similar enterprise software; experience running financial reports within these systems preferred
  • Advanced Microsoft Excel skills, including the ability to build and maintain financial schedules, rent rolls, CAM workpapers, and budget models
  • Bachelor's degree in Real Estate, Finance, Accounting, Business Administration, or a related field preferred; equivalent professional experience considered
  • Florida real estate license a plus but not required
  • Excellent written and verbal communication skills; ability to interface professionally and independently with tenants, vendors, attorneys, and executive stakeholders
  • Highly organized, detail-oriented, and capable of managing multiple active portfolios across asset classes and Florida markets simultaneously
  • Experience with office, industrial, or retail assets in South Florida or statewide Florida markets strongly preferred