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Department: Operations

Supervisor: Senior Project Manager/PD

FLSA: Exempt

Position Summary:

Provide overall administrative and construction support for single and/or multiple projects to ensure quality control, profitability and client satisfaction. Work with Project Manager to acquire a working knowledge of the overall direction of the project from preconstruction through closeout including contractual and specification documentation compliance, managing team collaboration, and meeting or exceeding the project’s forecasted profit goals.

Essential Functions:

• Understand and implement C&M’s project management system & software
• Work in preconstruction readying plans, budgets, and teams for the build
• Read, understand and communicate plans, specifications, and contracts
• Write, log, and manage requests for information, subcontracts, purchase orders, submittals and change orders
• Recognize, document, and communicate all scope, cost & contract changes
• Assist with cost projections and tracking
• Participate in project schedule creation and updates
• Send Request for Information (RFIs) to the architect using Prolog
• Send supplemental sketches and responses to RFIs to subcontractors using Prolog
• Post supplemental sketches and responses to RFIs to the field sets of drawings
• Distribute supplemental sketches and responses to RFIs to the Superintendents and Foremen
• Assist the Project Manager and Superintendent with submittals:

1. Review submittals received from subcontractors for compliance with the contract documents
2. Send submittals received from subcontractors to the architect using Prolog
3. Send submittals reviewed by the architect to subcontractors using Prolog

• Make sure the price is right before the work is done:

1. Understand the work being done by each subcontractor
2. When supplemental sketches or responses to RFIs affect costs, get pricing from subcontractors using the Preliminary Change Order module in Prolog
3. Identify and track work that needs to be done but is not in any subcontract using the Preliminary Change Order module in Prolog
4. Identify and track work that is will occur differently than as described in subcontracts using the Preliminary Change Order module in Prolog

• Attend and record project meetings. Generate and distribute meeting agendas and minutes
• Help maintain the project schedule:

1. Assist the Project Manager with updating the schedule each week, with the Superintendent’s input, using MS Project
2. Keep records of any delays found during the schedule updates
3. Distribute sorted three-week look-ahead schedules to the subcontractors

• Coordinate the delivery and installation of Owner-furnished items
• Assist in the management of the punch list and close-out:

1. Obtain warranties
2. Obtain as-built drawings
3. Obtain materials for the operations and maintenance manual
4. Help coordinate training of the Owner’s personnel
5. Obtain final pay applications
6. Obtain lien releases

• Preconstruction responsibilities include:

1. Estimating
2. Document control
3. Cost control
4. Scheduling
5. Contract administration
6. Solicit bids from subcontractors and suppliers
7. Distribute plans and specifications
8. Monitor and record responses
9. Evaluate less-complex subcontractor bids

Knowledge, Skills, and Abilities:

• Proficiency with CMiC or similar project management software, Microsoft Project or similar scheduling software, spreadsheets, and the Microsoft office suite. CAD and BIM proficiency is desired.
• Intelligence and imagination
• Exceptional interpersonal skills
• Strong written and oral communication skills
• Strong math skills
• Ability to function as a team member in a fast-paced environment

Education and Experience:

• A 4-year degree in construction management (BSCE, BSCM, or BSAE) from an accredited institution is preferred, or equivalent industry experience
• Two years' experience as a construction Project Engineer
• Field experience, and/or the desire to work in a field environment