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Infographic showing various Flex Jera job openings in the United States as of June 2026, with employment types broken down into 4% As Needed, 65% Part Time, and 31% Contract. Highlights an 53% Hybrid, and 47% Remote job distribution.
Administrative Assistant (Commissary)

Administrative Assistant (Commissary)

Pinkbox Doughnuts

Las Vegas, NV • On-site

$17.25 - $23.25/hr

Full-time

PTO

Posted 5 days ago

Job description

Welcome to Pinkbox Doughnuts, where ordinary stops and extraordinary begins. Step into our vibrant wonderland and indulge in doughnuts that redefine delicious. With a commitment to creativity and quality, Pinkbox promises a sensory experience like no other.
Role Summary:
The Commissary Administrative Assistant is a critical support role that ensures the efficient operation of the commissary. This position is responsible for managing administrative tasks, maintaining accurate records, coordinating communication between departments, and assisting with employee-related processes.
Responsibilities:
  • Timekeeping & Payroll Support:
    • Monitor timecards daily for discrepancies, missing punches, lunch breaks, and overtime.
    • Submit discrepancy forms to HR with approval from the Commissary Manager.
    • Assist with timecard approvals and payroll submissions every pay period.
  • Employee Coordination:
    • Track and manage employee time-off requests, including PTO, vacation, and flex days.
    • Prepare Personnel Action Forms (PAFs) for terminations, rehires, promotions, or pay adjustments.
    • Coordinate interview schedules for new candidates.
    • Assist with onboarding tasks, including hiring packets, ID cards, and shoe orders.
    • Order uniforms for new hires.
  • Procurement & Inventory Management:
    • Place and track orders with vendors including Bakemark, Dawn, Nicholas, Staples, Brady, and P&R.
    • Record and enter daily invoices.
    • Track and input commissary waste data.
    • Assist with weekly inventory counts and data entry.
  • Production Support:
    • Print daily Jera reports and packing lists for Production 1 and Production 2 at 2 PM.
    • Review commissary email and process special orders.
    • Order specialty items like Raiders flags and VGK poker chips according to PAR levels.
  • Communication & Collaboration:
    • Liaise with the purchasing department regarding orders, credits, and inventory issues.
    • Work with the finance department to address cost, pricing, and credit matters.

  • Strong organizational and time management skills.
  • Proficiency in Microsoft Office Suite and other administrative software.
  • Excellent communication skills, both written and verbal.
  • Attention to detail and ability to handle multiple tasks simultaneously.
  • Previous administrative or clerical experience preferred.
  • Familiarity with inventory management and purchasing systems is a plus.

Physical Requirements / Working Conditions
  • Continuous standing and walking throughout the duration of each shift.
  • Bending, lifting, and carrying up to 50 pounds.
  • Constant face-to-face interactions with employees and customers.
  • Safely navigate in a fast-paced restaurant environment.
  • Ability to multi-task and remain positive in busy working conditions.
  • This role can expect to have some early mornings, late evenings, weekend and/or holiday hours, and will have additional opening/closing responsibilities. Our stores are 24/7!
  • Comply with the brand and Company uniform and hygiene policies.
  • Fun, fast-paced, upbeat environment

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