ZipRecruiter

Log In

1

Facilities Management Administrator Jobs (NOW HIRING)

Actalent

Facilities Administrator

Farmers Branch, TX · Hybrid

Facilities Administrator The Facilities Administrator supports the facilities management team in ... Responsibilities * Assist the facilities management team in addressing client inquiries and ...

New

Actalent

Facilities Administrator

Farmers Branch, TX · Hybrid

Facilities Administrator The Facilities Administrator supports the facilities management team in ... Responsibilities * Assist the facilities management team in addressing client inquiries and ...

New

City of Mesa

Facilities Operations Manager

Mesa, AZ

$89K - $130K/yr

Facility Management Administrator (FMA) certification; Building Owners and Managers International (BOMI) certification. Additional administrative experience in computer maintenance management systems ...

JLL

Professional, Facilities Management

Anasco, PR · On-site

Facilities Management / Environmental Health & Safety Reports To: Facilities Lead/ EHS Manager ... administrators, and medical providers * Tracks post-incident follow-up including return-to-work ...

next page

Showing results 1-20

All JobsReal Estate JobsProperty Management JobsCommercial Property Manager JobsFacilities Management Administrator Jobs

Facilities Management Administrator information

See salary details

$35K

$70.8K

$119.5K

How much do facilities management administrator jobs pay per year?

As of Sep 11, 2026, the average yearly pay for facilities management administrator in the United States is $70,837.00, according to ZipRecruiter salary data. Most workers in this role earn between $53,000.00 and $87,500.00 per year, depending on experience, location, and employer.

What is a facilities management administrator?

Facilities Management Administrators are professionals responsible for overseeing the operation and maintenance of a company's buildings and grounds. Their duties typically include coordinating repairs, managing building services, ensuring compliance with safety and environmental regulations, and handling vendor contracts. They play a crucial role in ensuring that workplaces are safe, efficient, and well-maintained, supporting the overall productivity of an organization. Facilities Management Administrators often work closely with other departments to address facility needs and implement improvements.

What are the key skills and qualifications needed to thrive as a facilities management administrator?

To thrive as a Facilities Management Administrator, you need a solid understanding of building systems, maintenance procedures, budgeting, and facility operations, typically supported by a bachelor's degree in facility management or a related field. Familiarity with Computerized Maintenance Management Systems (CMMS), scheduling software, and relevant certifications such as FMP (Facility Management Professional) are highly beneficial. Strong organizational, communication, and problem-solving skills help manage vendors, coordinate teams, and respond to facility issues efficiently. These competencies are crucial for ensuring safe, cost-effective, and smoothly functioning work environments.

What are some common challenges a facilities management administrator may face when overseeing multiple properties?

Facilities Management Administrators responsible for multiple properties often encounter challenges such as coordinating maintenance schedules across locations, ensuring consistent compliance with safety regulations, and managing diverse vendor relationships. Effective communication and strong organizational skills are essential to prioritize tasks and respond quickly to urgent issues. Utilizing facility management software and fostering collaboration with on-site staff can help streamline processes and maintain high service standards across all sites.

What is the difference between Facilities Management Administrator vs Facilities Coordinator?

AspectFacilities Management AdministratorFacilities Coordinator
CredentialsTypically requires certifications like IFMA or FM-related degreesOften requires similar certifications or relevant experience
Work EnvironmentOffice-based with site visits; handles administrative tasksOffice and site-based; coordinates daily facility operations
Employer & IndustryUsed across corporate, healthcare, education sectorsCommon in similar sectors, focusing on operational support
Search & Comparison IntentPeople comparing administrative roles in facilities managementIndividuals seeking operational coordination roles

The Facilities Management Administrator and Facilities Coordinator roles share similarities in credentials and work environments, often overlapping in industry usage. The Administrator typically handles broader administrative functions, while the Coordinator focuses on daily operational support. Both roles are essential for effective facility management but differ mainly in scope and responsibilities.

What cities are hiring for Facilities Management Administrator jobs?

Cities with the most Facilities Management Administrator job openings:

What states have the most Facilities Management Administrator jobs?

States with the most job openings for Facilities Management Administrator jobs include:

What are popular job titles related to Facilities Management Administrator jobs?

For Facilities Management Administrator jobs, the most frequently searched job titles are:

Facilities Management Administrator jobs near you
Infographic showing various Facilities Management Administrator job openings in the United States as of September 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $70,837 per year, or $34.1 per hour.

Facilities Management Administrator

Tarrytown, NY • On-site

PRWT Services, Inc.
Strategic Planning Consulting Services • 1 - 5K employees
Learn more about PRWT Services, Inc.external

Full-time

Posted 29 days ago

Job description

U.S. Facilities, Inc., a premier provider of building maintenance and infrastructure services, is seeking an experienced Facilities Management Administrator to support operations in Tarrytown, NY, and Sleepy Hollow, NY. This is an excellent opportunity for a highly organized administrative professional who enjoys supporting facility operations, coordinating work orders and documentation, partnering with site leadership and maintenance teams, and helping keep daily operations responsive, accurate, and well-documented.
Please note: This opportunity is associated with a pending Request for Proposal (RFP). While we are actively identifying qualified candidates, any offer of employment and onboarding would be contingent upon U.S. Facilities, Inc. being awarded the contract.
The Administrator plays an important role in keeping daily operations organized, responsive, and well-documented. This position requires strong attention to detail, excellent communication skills, the ability to manage multiple priorities, and a customer-service-focused approach when working with employees, vendors, clients, and leadership.
Essential Duties and Responsibilities
  • Partner with site leadership and maintenance teams to support consistent service delivery
  • Coordinate planned maintenance programs, including scheduling, work orders, and vendor engagement
  • Manage work order lifecycle (creation, updates, tracking, documentation, and completion follow-up)
  • Administer and maintain CMMS data to ensure accuracy and reporting integrity
  • Maintain appropriate files, documents, reports, and accessible filing systems
  • Meet month-end deadlines and ensure accurate reporting to finance
  • Share pertinent information and correspondence with the operations team
  • Manage internal and external customer relations and inquiries in a prompt, accurate, and professional manner
  • Oversee payroll processing and ensure all union-related documentation is executed with total precision.
  • Support onboarding of new employees as required
  • Maintain office supply inventory, order supplies as needed, and ensure the workspace remains organized.

Minimum Qualifications
  • Minimum of five years of experience in an administrative, operations support, facilities support, or similar role.
  • High school diploma or equivalent required.
  • Strong knowledge of Microsoft Office applications, including Outlook, Word, Excel, Adobe, and related office software.
  • Strong time management, organizational, and prioritization skills.
  • Ability to work effectively under pressure, meet deadlines, and adjust to changing priorities.
  • Strong written and verbal communication skills.
  • Excellent interpersonal and customer service skills.
  • Ability to work collaboratively with leadership, employees, vendors, clients, and internal departments.
  • Strong attention to detail and accuracy in documentation, data entry, reporting, and follow-up.
  • Ability to maintain confidentiality and handle sensitive information appropriately.

Knowledge, Skills, and Abilities
  • Strong organizational skills and ability to maintain accurate records and filing systems.
  • Ability to manage multiple tasks and deadlines while maintaining accuracy and professionalism.
  • Strong customer service mindset and ability to communicate clearly with a wide range of stakeholders.
  • Ability to follow established procedures and identify when escalation or clarification is needed.
  • Strong problem-solving skills and ability to work independently with limited supervision.
  • Ability to support operational teams in a fast-paced, service-oriented environment.
  • Ability to prepare clear, accurate reports, emails, meeting notes, and documentation.
  • Ability to learn and use company systems, client systems, CMMS platforms, and reporting tools.
  • Strong follow-through and ability to track open items to resolution.
  • Professional demeanor and ability to represent the company positively in client-facing and employee-facing interactions.

Preferred Qualifications
  • Administrative, business, accounting, or office management certificate or diploma.
  • Experience working in facilities management, maintenance operations, construction, manufacturing, public sector, life sciences, GMP, or other regulated environments.
  • Experience using a computerized maintenance management system (CMMS), such as Tririga or a similar platform.
  • Experience supporting payroll, timekeeping, union documentation, purchase orders, invoicing, or finance-related administrative processes.
  • Experience supporting work order management, preventive maintenance tracking, vendor coordination, or operational reporting.

Physical and Work Environment Requirements
  • Ability to work in active facility, maintenance, construction, utility, mechanical, industrial, laboratory, or field environments.
  • Ability to walk, stand, climb stairs, bend, reach, and access work areas as needed to conduct inspections and observations.
  • May require work in mechanical rooms, utility areas, rooftops, exterior grounds, confined spaces, elevated areas, or other operational environments, depending on site requirements.
  • Must be able to wear required personal protective equipment.
  • May be required to respond to safety incidents, urgent operational needs, or emergency conditions outside of regular business hours.
  • Must comply with all site access, safety, security, training, and client requirements.

U.S. Facilities, Inc. provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type, including but not limited to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
#USFIND01

Apply