Executive Verigent Jobs (NOW HIRING)

Administrative Assistant
Location: Hybrid (based out of New York City)
Department: Multiple Divisions
Salary: $70,000-$80,000 annually
Position Summary
Our client is seeking a highly organized and resourceful Administrative Assistant to provide dedicated support to multiple executives across various business units. The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and can effectively manage competing priorities while supporting several senior leaders simultaneously.
Key Responsibilities

• Provide comprehensive administrative support to multiple executives while balancing competing priorities and deadlines.
• Manage complex, ever-changing calendars, coordinating meetings, appointments, and conference calls.
• Serve as a primary point of contact for internal and external communications on behalf of supported executives.
• Coordinate travel arrangements, itineraries, and expense reporting.
• Prepare, format, and proofread correspondence, presentations, reports, and other business documents.
• Organize and maintain confidential files, records, and documentation.
• Assist with meeting preparation, including agendas, materials, meeting minutes, and follow-up on action items.
• Coordinate executive meetings, office events, and other business functions.
• Anticipate executive needs and proactively manage schedules and shifting priorities.
• Draft and edit professional business correspondence with exceptional attention to detail.
• Prepare briefing materials and presentations for executive meetings.
• Maintain strict confidentiality regarding sensitive business information.
• Facilitate communication across departments on behalf of executives.
• Track project milestones and ensure action items are completed in a timely manner.
• Support special projects and additional administrative initiatives as assigned.

Qualifications

• 4+ years of experience supporting senior leaders or executives required.
• Exceptional organizational and time-management skills with strong attention to detail.
• Excellent written and verbal communication skills.
• Ability to exercise sound judgment, discretion, and maintain confidentiality.
• Proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams).
• Strong multitasking abilities and the ability to adapt in a fast-paced environment.
• Professional demeanor with outstanding interpersonal skills.

Requirements

• Ability and willingness to work on-site across multiple office locations throughout the New York City area as needed.
• Comfortable managing multiple priorities while supporting several executives simultaneously.
• Ability to work independently while collaborating effectively across teams.

Preferred Qualifications

• Experience in the construction, engineering, or electrical contracting industry.

Why Join Our Client?

• Competitive compensation package.
• Comprehensive benefits, including medical, dental, vision, and 401(k).
• Paid holidays and vacation.
• Performance-based bonus opportunities.
• Tuition reimbursement program.
• Professional development, training, and mentorship opportunities.
• Opportunity to join a well-established, industry-leading organization with a collaborative team environment.

Salary: $70,000-$100,000 per year
Our client is an Equal Opportunity Employer and is committed to creating an inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.