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Executive Assistant To Project Manager Jobs in Texas

Sprinklr Inc.

Executive Assistant to the CRO

Austin, TX · On-site

Overview Sprinklr is seeking an exceptional, self‑motivated, and versatile Executive Assistant to ... Experience managing complex projects through completion. * Event planning and management experience ...

Sprinklr

Executive Assistant to the CRO

Austin, TX · On-site

Overview Sprinklr is seeking an exceptional, self-motivated, and versatile Executive Assistant to ... Experience managing complex projects through completion. * Event planning and management experience ...

Sprinklr

Executive Assistant to the CRO

Austin, TX · On-site

Overview Sprinklr is seeking an exceptional, self-motivated, and versatile Executive Assistant to ... Experience managing complex projects through completion. * Event planning and management experience ...

Cavender Auto Group

Executive Assistant

San Antonio, TX · On-site

This role requires exceptional organization, professionalism, discretion, and the ability to manage ... Support cross-departmental projects, research, and reporting Leadership & Culture Support * Track ...

Cavender Auto Group

Executive Assistant

San Antonio, TX · On-site

This role requires exceptional organization, professionalism, discretion, and the ability to manage ... Support cross-departmental projects, research, and reporting Leadership & Culture Support * Track ...

Roku

Project Manager/Executive Assistant

Austin, TX · Hybrid

As an Project Manager/Executive Assistant for Roku's Devices Leadership team, you will play a ... This highly visible role is integral to the fast-paced Devices organization, requiring strong ...

Cognibox

Executive Assistant

The Woodlands, TX · On-site

Executive Assistant Department: Operations Employment Type: Permanent Location: The Woodlands ... Track action items from meetings and follow up to ensure timely completion. Project Management and ...

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Executive Assistant To Project Manager information

What does an executive assistant to a project manager do?

An Executive Assistant to a Project Manager provides high-level administrative support to help the Project Manager oversee and coordinate projects. Their responsibilities often include managing schedules, organizing meetings, preparing reports, handling communication between team members, and assisting with project documentation. They play a key role in ensuring that the project runs smoothly by handling logistics, tracking deadlines, and facilitating effective communication within the project team. This support allows the Project Manager to focus on strategic planning and project execution.

How does an executive assistant to a project manager typically support cross-functional project teams?

An Executive Assistant to a Project Manager often acts as a central point of communication between the project manager and various team members from different departments. They coordinate meetings, track project timelines, and ensure that important documentation is distributed and updated promptly. Additionally, they may assist in preparing reports, managing schedules, and handling logistics to keep projects running smoothly. This role requires strong organizational skills and the ability to adapt to changing project needs while maintaining effective collaboration among multiple stakeholders.

What are the key skills and qualifications needed to thrive as an executive assistant to a project manager, and why are they important?

To thrive as an Executive Assistant to a Project Manager, you need strong organizational skills, attention to detail, and experience with calendar management and project coordination, often backed by a relevant associate's or bachelor's degree. Proficiency with project management software (such as Microsoft Project or Asana), office suites, and communication platforms is typically required. Excellent communication, discretion, and problem-solving abilities set top candidates apart in supporting both the project manager and wider team. These skills ensure seamless operations, effective prioritization, and the successful execution of complex projects.

Can my executive assistant to project manager help with project management?

An executive assistant to a project manager can support project management tasks by coordinating schedules, preparing reports, and managing communication. However, they typically do not lead or make strategic decisions in project management without additional training or certifications such as PMP. Their role is primarily administrative, but they can contribute to project organization and efficiency.

What jobs can I transition to from executive assistant to project manager?

An executive assistant transitioning to a project manager can move into roles such as project coordinator, operations manager, or program manager, leveraging skills in organization, communication, and time management. Gaining certifications like PMP or CAPM can facilitate this transition and enhance job prospects.

What cities in Texas are hiring for Executive Assistant To Project Manager jobs?

Cities in Texas with the most Executive Assistant To Project Manager job openings:

Executive Assistant To Project Manager jobs near you

Executive Assistant to Suffragan Bishop

Austin, TX • On-site

Episcopal Diocese of Texas
Religious Organizations • 51 - 200 employees
Learn more about Episcopal Diocese of Texasexternal

$74K - $77K/yr

Full-time

Re-posted 6 days ago

Key responsibilities

  • Provide high-level administrative support including calendar management, correspondence, records management, and expense processing.

  • Coordinate events, manage the Bishop Suffragan's visitation schedule and travel arrangements, and assist with program logistics and communication.

  • Support program activities by initiating, tracking, and monitoring service agreements, recruiting and scheduling presenters, and managing program documentation and follow-up.

Job description

Executive Assistant to the Bishop Suffragan - Austin
Department: Austin Diocesan Office
Reports to: Suffragan Bishop - Western Region 
FLSA Status: Exempt 
 
 

GENERAL SUMMARY
 Reporting to the Bishop Suffragan of the Western Region, the Executive Assistant provides high-level administrative and operational support to keep the Office of the Bishop Suffragan running efficiently. Responsibilities include calendar management, correspondence, event coordination, records management, and program support. The ideal candidate brings strong organizational skills, sound judgment, and a collaborative spirit aligned with a faith-based mission and the values of The Episcopal Church.

Essential Functions and Responsibilities 

 

Administration

  • Provide comprehensive administrative support, including coordinating work with Diocesan staff and other team members.
  • Meet regularly with the Bishop Suffragan to review correspondence, calendar planning, visitation schedules, and pending requests.
  • Attend office team meetings and collaborate with colleagues to accomplish shared projects and Diocesan initiatives.
  • Prepare, maintain, and safeguard confidential records, documents, and correspondence with the highest level of discretion.
  • Process expenses, reimbursements, credit card reconciliations, and check requests accurately and on time.
  • Utilize tools including Microsoft Office Suite, Google Workspace, and Formstack to prepare evaluations, feedback forms, and surveys.
  • Receive and respond to emails and phone calls in a timely and professional manner.
  • Schedule appointments, meetings, and hospitality functions; warmly receive guests and provide appropriate hospitality.
  • Assist with other duties as assigned. 


Scheduling & Coordination

Coordinate events for the Western Region, including arrangement of catering, venues, and logistics.

• Coordinate Austin office staff celebrations, team gatherings, and recognition events.

• Manage the Bishop Suffragan's visitation schedule, calendar, and travel arrangements.


Program Coordination

  • Initiate, track, and monitor service agreements with Camp Allen for program and retreat events.
  • Prepare and distribute program documentation to support committee planning and program gatherings.
  • Recruit, schedule, and communicate with program presenters and guest speakers; manage logistics and follow-up.
  • Process honorariums and reimbursements for presenters and mentors, and manage Camp Allen billing.
  • Manage program communications, including receiving and processing registrations and post-program evaluations

 

Education and Experience 

  • Associate or bachelor’s degree preferred. 
  • Minimum of three years of experience in administrative support, executive assistance, or a related field.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace required.
  • Experience working in a nonprofit, faith-based, or church organization a strong plus.
  • Experience with event planning, program coordination, or office management preferred.
  • Familiarity with project management tools and database or records management systems a plus.

Travel 

  • Attend the annual B+E+S+T conference (Bishops’ Executive Secretaries Together). 
  • Periodic overnight travel to diocesan meetings and events. Including, but not limited to, The Diocese of Texas annual council.
  • Ability to travel >15%


Qualifications desired

  • Embody the EDOT Staff Core Values: Compassion, Resilience, Joy, Humility, Creativity, Holy Ambition.
  • Develop healthy, positive relationships with a diverse set of diocesan stakeholders. 
  • Ability and desire to work independently, multi-task, and prioritize work. 
  • Personable and professional in communicating in-person, on phone, and online.
  • Demonstrated ability to handle confidential information.
  • Have or develop knowledge of protocols for communications within the Episcopal Church. 
  • Familiarity with electronic communications, word and data processing, and social media.
  • Ability to learn and utilize project management software and other software applications.
  • Have strong organizational and administrative skills; highly attentive to detail. 
  • Meet deadlines with consistency. 
  • Capacity to wrestle with complexity and to strategically navigate ambiguous situations with integrity, diplomacy, professionalism, and emotional intelligence. 
  • Eagerness to become fluent in EDOT’s organizational structure and philosophy, making appropriate referrals as needed. 
  • Work on-site at the Austin Diocesan Office.
  • Intermediate to fluent in Spanish desired.


Physical demands and work environment: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions. 
  • Physical demands: While performing the duties of this job, the employee is often required to walk, sit, use hands to finger, handle or feel objects, tools, or controls; reach with hands and arms, talk and hear. Employees must occasionally lift and /or move up to 15 pounds. Specific vision abilities required by the job include close visions, distance visions, color vision, peripheral vision, depth perception, and the ability to adjust focus. 
  • Work environment: while performing the duties of this job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate.