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Executive Ass Jobs in Florida (NOW HIRING)

Pwc

Oracle Cloud CPQ Implementation Director

Miami, FL · On-site

$155K - $410K/yr

... executive-level clients to maintain and enhance client engagements - Adhering to professional and technical standards, including the Firm's code of conduct and independence requirements What You Must ...

Pwc

Oracle Cloud CPQ Implementation Director

Orlando, FL · On-site

$155K - $410K/yr

... executive-level clients to maintain and enhance client engagements - Adhering to professional and technical standards, including the Firm's code of conduct and independence requirements What You Must ...

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Executive Ass information

What is an executive assistant?

Executive Assistants are skilled administrative professionals who provide high-level support to executives and senior managers within an organization. Their responsibilities often include managing schedules, organizing meetings, handling correspondence, making travel arrangements, and acting as a liaison between executives and other staff or external partners. Executive Assistants play a crucial role in ensuring executives' time is optimized and operations run smoothly. Their work requires discretion, strong organizational skills, and the ability to multitask effectively.

What are the key skills and qualifications needed to thrive as an executive assistant, and why are they important?

To thrive as an Executive Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative support, often backed by a relevant associate's or bachelor's degree. Familiarity with office software suites (such as Microsoft Office 365 or Google Workspace), calendar management tools, and sometimes project management platforms is typically required. Exceptional communication, discretion, and problem-solving abilities are crucial soft skills for managing relationships and sensitive information. These competencies enable efficient support of executives, smooth operation of daily tasks, and the ability to handle high-pressure situations effectively.

What are some common challenges faced by executive assistants, and how can they be managed effectively?

Executive Assistants often juggle multiple high-priority tasks, such as managing complex schedules, coordinating meetings, and handling confidential information. Balancing these responsibilities while adapting to sudden changes or urgent requests can be challenging. To manage these effectively, strong organizational skills, proactive communication, and the ability to prioritize are essential. Many Executive Assistants also find that building strong relationships with both executives and other team members helps streamline workflows and prevent misunderstandings.

What is the difference between Executive Ass and Administrative Assistant?

AspectExecutive AssAdministrative Assistant
Required CredentialsHigh school diploma; some roles prefer associate or bachelor’s degreeHigh school diploma; some roles may prefer associate degree
Work EnvironmentCorporate offices, executive departmentsVarious settings including offices, schools, healthcare facilities
Employer & Industry UsageUsed in corporate, finance, legal sectors for supporting executivesCommon across industries for general administrative support
Common Search & ComparisonOften compared for executive support rolesMore general support role, less specialized

Executive Assistants typically support high-level executives with complex scheduling, correspondence, and project management, often requiring more experience and specialized skills. Administrative Assistants provide broader administrative support across various departments and industries, focusing on routine tasks like filing, data entry, and customer service. While both roles involve organizational tasks, Executive Assistants usually handle more strategic responsibilities and work closely with senior leadership.

What are the most commonly searched types of Ass jobs in Florida?

The most popular types of Ass jobs in Florida are:

Executive Ass jobs near you

Project Coordinator (Subject Matter Expert)

Orlando, FL • On-site

Goldbelt, Inc.
Public Administration • 51 - 200 employees
Learn more about Goldbelt, Inc.external

$21 - $28/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 21 days ago

Job description

Overview
Please note that this position is contingent upon the successful award of a contract currently under bid.
Dedicated to serving those who defend the US and warfighters, Nisga'a MOSTT offers Military Operations support and Specialized Tactical Training (MOSTT). Nisga'a MOSTT's services include aviation and military training, cybersecurity, intelligence gathering and analysis, and simulation and exercise support, as well as aviation flight logistics support and unmanned aerial vehicle support.
The Project Coordinator (SME) shall review and revise program documentation necessary to undertake and manage both system and services acquisitions, to include assessment of technical approaches, acquisition strategies and plans, conducting market surveys, assessing operational and performance requirements, and assessing evolving concepts of operation in response to identified requirements consistent with DHA policies and standards. The Contractor shall review and cross-check for completeness, and revise documentation for use in solicitations and contracts for systems and services, including but not limited to Statements of Work (SOWs), Performance Work Statements (PWSs), Statements of Objectives (SOOs), Performance Specifications, Systems Engineering Plans (SEPs), Request for Information (RFIs) from Industry on state of the art medical simulations data requirements, executive summaries, contract schedules, award fee documents, source selection documents and Requests for Proposal (RFPs) elements.
Responsibilities
Essential Job Functions:
  • The Contractor shall review and provide an analysis of industry responses to the RFIs and RFPs.
  • The Contractor shall assist in the translation of customer requirements into program documents for Government review and Industry solicitation.
  • The Contractor shall review and revise SOWs, specifications, Systems Engineering Plans (SEPs) and management documents prepared by program Integrated Product Teams (IPTs) for use in acquisitions, identify shortcomings and non- compliances, and recommend changes and improvements to comply with DHA organizational policies, Service, Department of Defense (DoD) and Federal acquisition policies and regulations, and laws.
  • The Contractor shall provide administrative support, after proper authorization has been secured, for evaluation/review of Contractor technical, management and cost proposals, in accordance with established evaluation factors, criteria, and approved procedures.
  • The Contractor shall perform market research for medical simulation and assist in keeping a library of commercial capabilities with up-to-date technology.
  • The Contractor shall coordinate and review requirements documents with planned or available funding to ensure efforts are compliant with fiscal law rules for proper use of funds. The Contractor shall review and recommend an appropriate contract vehicle to program management.
  • The Contractor shall provide assistance in the draft, revision and configuration management of program documentation necessary to undertake and manage systems acquisitions to include: milestone schedules, Acquisition Strategies (ASs) and Acquisition Plans (APs), Milestone Decision Authority (MDA) and ACAT Designation memorandums, Market Surveys, Performance Specifications, SOWs, SOOs, PWSs, Justification & Approval/Exception to Fair Opportunity (J&A/EFO) documents, Source Selection Plans (SSPs), Life-cycle Management Plans (LCMPs), Supportability Strategies, Systems Engineering Plans (SEPs), Materiel Fielding Plans (MFPs), Memorandums of Notification (MONs), Information Support Plans (ISPs), and Cost Analysis Requirements Descriptions (CARDs) (approximately 3-7 annually).
  • The Contractor shall assist with Scope of Effort determinations and review of Rough Orders of Magnitudes (ROMs) of future work to support the estimation of Customer budgets.
  • The Contractor shall maintain the acquisition documentation library for MST PMO.
  • The Contractor shall provide IPT support to include: capturing program initiatives and requirements, implementing document templates, developing workflows, integrating schedules, preparing briefings, setting up IPT meetings, capturing and tracking action items, writing and distributing the meeting minutes, and posting all documents to the SharePoint site.
  • The Contractor shall set-up and provide configuration control of a secure MST PMO SharePoint site for posting of all acquisition and programmatic documents for access by authorized DHA personnel.

Qualifications
Necessary Skills and Knowledge:
  • Acquisition strategy and documentation expertise.
  • Analytical and critical thinking skills.
  • Strong attention to detail and compliance focus.
  • Project coordination and stakeholder management.
  • Written and verbal communication skills.
  • Ability to manage multiple priorities in a fast-paced environment.

Minimum Qualifications:
  • 5-8+ years of experience supporting federal acquisition programs, preferably within DoD or DHA environments.
  • Demonstrated expertise in federal acquisition documentation and lifecycle management.
  • Requires Secret Clearance

Preferred Qualifications:
  • Bachelor's degree in Business, Acquisition Management, Engineering, or related field

Pay and Benefits
At Goldbelt, we value and reward our team's dedication and hard work. We provide a competitive base salary commensurate with your qualifications and experience. As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.

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