Executive Art Collection Management Jobs in Raleigh, NC

Position Information
Posting Number
PG196154TM
Position Number
48EC98
Position Type
Temporary
Essential Job Duties
This position assists senior executive leadership and the Director of Organizational Strategy by performing administrative work and serving as a management assistant. The division has various departments with a range of complex needs. The position serves as the liaison and/or coordinator between executive leadership and other university departments. The position exercises considerable independence, ensuring that administrative details are managed in accordance with executive objectives and work priorities. This position will maintain a high level of knowledge of division programs, activities, goals, priorities, and commitments, a high level of independence and accountability for speaking on behalf of executive leadership, and a high level of judgment and discretion concerning division operations. This individual is frequently called upon by directors and departmental administrators in the division to answer questions directed to leadership. The responsibilities of this position are to relieve executive leadership of as many matters as possible that do not demand personal attention.

• Schedule meetings and manage executive calendars
• Create a database to help manage data collection for various projects and events
• Correspond in writing and verbally on behalf of executive leadership
• Create an electronic division newsletter via Mailchimp platform and collect stories
• Participate in divisional process improvement and procedure discussions
• Implement new processes and reinforce existing processes in collaboration with other administrative assistants within the division
• Collaborate effectively with campus business partners to assist in the planning and execution of events hosted by executive leadership, to include but not limited to catering orders, space reservations, coordination emails/phone calls, and guest confirmations
• Develop communication and presentation materials per project needs
• Handle electronic and physical files supporting division business
• Keep records of reports and manage contacts for the division
• Coordinate signature routing workflows for contracts

Is Time Limited
Yes
If Yes, Appointment Length
Wolfpack Perks and Benefits
As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.
What we offer:

• Health Insurance for Temporary Employees
• Enhance your career with LEAD courses
  
• Attend non-revenue generating sporting events for free.
  

Attain Work-life balance with our Childcare discounts, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.
Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.
Department Information
Job City & State
Raleigh, NC
Department
System Information
Classification Title
Temporary-Technical/Paraprofessional
Working Title
UTS- Temporary Executive Administrative Assistant
Requirements and Preferences
Work Schedule
40 hours; Monday - Friday from 8 am - 5 pm
Other Work/Responsibilities
Minimum Experience/Education
High School diploma or equivalency and three years of progressively responsible administrative/office management experience; or graduation with an associate's degree in Secretarial Science, Business Administration, or a related discipline and one year of progressively responsible administrative/office management experience; or bachelor's degree, preferably in Business Administration or a related discipline; or equivalent combination of training and experience.
Department Required Skills
-Calendar Management, Scheduling
- Event Planning
- Document Preparation
- Organization
- Strong Communication
- Attention to Detail
-Google Suite
Preferred Years Experience, Skills, Training, Education

• Bachelors degree and 2 years prior experience in an academic administrative support role coordinating meetings, schedules, projects, and events.
• Experience working both independently and as part of a close-working team in a fast-paced, executive-level setting requiring initiative, strong organization, flexibility, and the prioritization of multiple demands.
• Experience with exercising judgment and discretion in establishing, interpreting, and applying a wide range of administrative policies and procedures
• Experience establishing and maintaining effective working relationships with college and university personnel, government or other agency officials, and the general public
• Experience with prioritizing requests in a fast-paced and demanding environment
• Experience drafting and formatting standard office communications and a variety of other written materials
• Proficient with Microsoft Office Suite or similar software, particularly Microsoft Word and Excel
• Familiar with PeopleSoft

Required License or Certification
n/a
Valid NC Driver's License required?
No
Commercial Driver's License Required?
No
Recruitment Details
Anticipated Hiring Range
$30-35/hourly
Recruitment Dates
Job Open Date
08/03/2026
Applicant Information
Quick Link
https://jobs.ncsu.edu/postings/233715
EEO
NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.