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Exec Administrative Assistant Jobs in Michigan (NOW HIRING)

KPEP

Executive Administrative Assistant

Kalamazoo, MI · On-site

Executive Administrative Assistant KPEP is seeking a highly organized, detail-oriented Executive Administrative Assistant to provide comprehensive administrative support to the executive leadership ...

Rocket

Executive Administrative Assistant

Detroit, MI · On-site

Executive Administrative Assistant As the Executive Administrative Assistant, you will provide high-level, proactive administrative and operational support to the CEO of NGNRI and, as required, to ...

Talascend

Executive Administrative Assistant

Troy, MI · On-site

Executive Administrative Assistant Provide high-level administrative support, manage schedules, prepare reports, handle correspondence, and assist with event planning and onboarding. Job #136450 ...

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Executive Administrative Assistant

Kalamazoo, MI • On-site

KPEP
201 - 500 employees
Learn more about KPEPexternal

Other

Posted 8 days ago

Job description

Executive Administrative Assistant

KPEP is seeking a highly organized, detail-oriented Executive Administrative Assistant to provide comprehensive administrative support to the executive leadership team. This position plays an important role in supporting day-to-day organizational operations, with responsibilities that include executive administrative support, quality assurance, billing, and other key administrative functions.

The ideal candidate is a dependable professional with strong organizational and communication skills, excellent attention to detail, and the ability to effectively manage multiple priorities while handling sensitive and confidential information with discretion.

This is a full-time, in-person position, working Monday through Friday from 8:00 a.m. to 4:00 p.m.

Responsibilities include:

  • Provide high-level administrative support to the President and executive leadership team.
  • Manage calendars, schedule meetings, coordinate appointments, and assist with meeting preparation and follow-up.
  • Prepare, proofread, format, and distribute correspondence, reports, presentations, and other organizational documents.
  • Assist with quality assurance activities, including reviewing documentation for accuracy, completeness, and compliance with established requirements.
  • Track quality assurance findings, deadlines, corrective actions, and required follow-up.
  • Support billing processes, including reviewing documentation, preparing billing information, identifying discrepancies, and assisting with timely and accurate submission.
  • Maintain spreadsheets, databases, reports, and tracking systems used for billing, quality assurance, and organizational operations.
  • Collect and compile data for internal reports, contract requirements, audits, accreditation activities, and other compliance-related needs.
  • Assist with preparation and organization of materials for audits, monitoring visits, accreditation reviews, and contract compliance activities.
  • Coordinate communication and information between executive leadership, program locations, employees, and external partners.
  • Assist with special projects, research, data collection, and other initiatives assigned by executive leadership.
  • Provide backup administrative support and assist with general office operations as needed.
  • Perform other duties as assigned to support the effective and efficient operation of KPEP.

The ideal candidate must be organized, professional, detail-oriented, and able to manage multiple priorities in a fast-paced environment. Strong communication skills, confidentiality, and proficiency with office software and computer systems are essential.

Qualifications:

  • High school diploma or equivalent required; some college coursework preferred
  • Previous office or administrative experience preferred
  • Experience with billing, compliance activities, or nonprofit operations is highly desirable

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