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Event Operations Assistant Jobs in Schenectady, NY

Alphabe Insight Inc

Events Assistant

Albany, NY · On-site

$52K - $55K/yr

We are seeking a dynamic and organized Events Assistant to join our professional team in Albany, NY ... and on-site operations. * Support the event manager in developing creative concepts and ...

Limitless East Marketing

Events Assistant

Albany, NY · On-site

$52K - $55K/yr

We are seeking a dynamic and organized Events Assistant to join our professional team in Albany, NY ... and on-site operations. * Support the event manager in developing creative concepts and ...

ON Services

Audio Visual Technician

Saratoga Springs, NY · On-site

$18 - $20/hr

Complete required daily paperwork, reporting, and ON Site training. * Assist the property Director ... Support additional operational and event-related duties as assigned. Required Qualifications * High ...

ON Services

Audio Visual Technician

Saratoga Springs, NY · On-site

Complete required daily paperwork, reporting, and ON Site training. * Assist the property Director ... Support additional operational and event-related duties as assigned. Required Qualifications * High ...

ON Services

Audio Visual Technician

Saratoga Springs, NY · On-site

$18 - $20/hr

Complete required daily paperwork, reporting, and ON Site training. * Assist the property Director ... Support additional operational and event-related duties as assigned. Required Qualifications * High ...

Livenation

Event Services - SPAC

Saratoga Springs, NY · On-site

$16/hr

... Operations to Marketing and Sales... we foster a fun and upbeat work culture with no shortage of ... Work with ushers and ticket takers throughout the event * Assist Security in access control ...

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All JobsEvent Operations JobsEvent Operations Assistant JobsEvent Operations Assistant Jobs in Schenectady, NY

Event Operations Assistant information

See Schenectady, NY salary details

$10

$19

$29

How much do event operations assistant jobs pay per hour?

As of Aug 10, 2026, the average hourly pay for event operations assistant in Schenectady, NY is $19.17, according to ZipRecruiter salary data. Most workers in this role earn between $14.90 and $21.63 per hour, depending on experience, location, and employer.

What are some common challenges faced by event operations assistants during large-scale events?

Event Operations Assistants often encounter challenges such as managing tight timelines, coordinating with multiple vendors, and adapting quickly to last-minute changes. During large-scale events, it's crucial to stay organized and communicate effectively with team members to ensure smooth execution. Being proactive, detail-oriented, and maintaining a calm demeanor under pressure are key to overcoming these hurdles. Additionally, Event Operations Assistants frequently collaborate with event planners, venue staff, and logistics teams to resolve issues as they arise.

What are the key skills and qualifications needed to thrive as an event operations assistant?

To thrive as an Event Operations Assistant, you need strong organizational abilities, attention to detail, and experience in event planning or hospitality, often supported by a relevant degree or coursework. Familiarity with event management software, scheduling tools, and Microsoft Office Suite is typically required. Excellent communication, teamwork, and problem-solving skills help you adapt to changing situations and coordinate effectively with vendors and team members. These competencies are crucial to ensure smooth event execution, client satisfaction, and the ability to handle unexpected challenges efficiently.

Is being an event operations assistant a stressful job?

Event operations assistants often work in fast-paced environments that require multitasking and problem-solving skills, which can lead to stressful situations, especially during large or complex events. However, the level of stress varies depending on the event size, workload, and individual experience, and good organization and communication can help manage stress effectively.

What is the difference between Event Operations Assistant vs Event Coordinator?

AspectEvent Operations AssistantEvent Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in event managementSimilar; often requires experience or certifications in event planning
Work EnvironmentSupport staff working behind the scenes during events, often in fast-paced settingsOversees event planning and execution, interacts with clients and vendors
Employer & Industry UsageEvent venues, production companies, corporate eventsEvent planning firms, corporate event departments, non-profits

While both roles support event execution, the Event Operations Assistant primarily handles logistical support and setup tasks, whereas the Event Coordinator manages overall planning, client communication, and coordination. The assistant focuses on supporting the team, while the coordinator oversees the entire event process.

What is an event operations assistant?

Event Operations Assistants are professionals who support the planning and execution of events such as conferences, weddings, concerts, and corporate functions. Their responsibilities typically include setting up event spaces, coordinating vendors, assisting guests, and troubleshooting issues during the event. They work closely with event managers to ensure that every aspect of the event runs smoothly and according to plan. This role often requires excellent organizational skills, attention to detail, and the ability to work well under pressure.
What cities near Schenectady, NY are hiring for Event Operations Assistant jobs? Cities near Schenectady, NY with the most Event Operations Assistant job openings:
Event Operations Assistant jobs near you

Event Operations Coordinator

New York Racing Association

Saratoga Springs, NY • On-site

$27.94 - $34.08/hr

Other

Re-posted 13 days ago

Job description

Event Operations Coordinator

Apply now Job no: 493682
Work type: Seasonal Full Time
Location: Saratoga Springs
Categories: Operations

Title: Event Operations Coordinator

Employee Status: Seasonal Full Time

Work From Home Option: Not Applicable

FLSA Status: Non-Exempt

Job Overview:

The New York Racing Association is seeking a detail-oriented and highly organized Event Operations Coordinator to assist with the oversight of live racing operations. This role will play a critical part in ensuring seamless day-to-day racing operations, pre-meet facility readiness, and the successful coordination of cross-departmental initiatives.
The ideal candidate will have experience in large-scale events, live operation environments, with strong project management and administrative capabilities.

Essential Functions:

Event Operations Management:
Assist with the oversight and preparedness of pre-meet facility build out and overlay, ensuring venue readiness, safety, compliance, and guest experience standards are met.
Conduct in-meet daily operational readiness checks to ensure all departments are fully prepared for race-day activities.
Coordinate cross-departmentally (Facilities, Security, Hospitality, Sales, Racing Operations, Events/Marketing etc.) to ensure daily operational alignment.
Supervise seasonal staff brought on to assist with the execution of daily event activities, including onboarding, scheduling support, and performance oversight.
Work cross-departmentally to ensure proper coordination takes place regarding activation spaces.
Assist in special event setups and tare downs.
Project & Event Oversight:
Manage multiple operational projects simultaneously, maintaining timelines and deliverables
Administrative & Documentation:
Handle administrative responsibilities including quote gathering, RFQ/RFP creation and purchase request processing
Develop and maintain meeting agendas and documentation
Track vendor performance, budget and project milestones

Qualifications:

Bachelor's degree required
Valid drivers license
1-3 years of experience in large-scale event operations
Experience within horse racing or a live sporting venue environment strongly preferred
Demonstrated ability to manage multiple projects in a fast-paced setting
Strong administrative and organizational skills including procurement processes
Excellent written and verbal communication skills
Ability to work on-site with flexible hours including early mornings, evenings, weekends and holidays during live racing and major events
Preferred Skills:
Event Planning
Communication
Trouble shooting
Project management
Procurement
Project Implementation
Property Maintenance
Record Keeping

Summary of Physical Requirements and Work Environment:

Exposure to outside weather conditions.

Pay Range / Salary:  $27.94 - $34.08

Advertised: 21 Apr 2026 Eastern Daylight Time
Applications close:

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