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Event Operations Assistant Jobs in Washington (NOW HIRING)

The Park at 14th

Event Coordinator

Washington, DC · On-site

$70K - $140K/yr

Manage on-site event operations, including setup, execution, and breakdown. * Provide excellent customer service to clients and attendees before, during, and after events. * Assist in fundraising ...

The Park at 14th

Event Coordinator

Washington, DC

$70K - $140K/yr

Manage on-site event operations, including setup, execution, and breakdown. * Provide excellent customer service to clients and attendees before, during, and after events. * Assist in fundraising ...

Limitless East Marketing

Events Assistant

Washington, DC · On-site

$40K - $44K/yr

Monitor event timelines and assist with on-site event operations. * Maintain accurate event documentation and administrative records. * Collaborate with internal teams to ensure successful project ...

The Park at 14th

Event Coordinator

Washington, DC · On-site

$70K - $140K/yr

Manage on-site event operations, including setup, execution, and breakdown. * Provide excellent customer service to clients and attendees before, during, and after events. * Assist in fundraising ...

Alphabe Insight Inc

Events Assistant

Washington, DC · On-site

$40K - $44K/yr

Monitor event timelines and assist with on-site event operations. * Maintain accurate event documentation and administrative records. * Collaborate with internal teams to ensure successful project ...

NADA

Manager, Convention Operations

Mclean, VA · On-site

$90K - $110K/yr

... ensure flawless event execution. * Assist with web, mobile app, and directory proofreading ... onsite operations as needed, and attend industry trade shows to stay ahead of market trends.

Toussaint Productions

Special Events Assistant

Fairfax, VA · Remote

$24 - $25/hr

Requirements What You'll Do As a Special Event Assistant, you'll play a key role in making weddings ... Supporting event operations, including audio, lighting, and effects (fog machines, indoor sparklers ...

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Event Operations Assistant information

What are some common challenges faced by event operations assistants during large-scale events?

Event Operations Assistants often encounter challenges such as managing tight timelines, coordinating with multiple vendors, and adapting quickly to last-minute changes. During large-scale events, it's crucial to stay organized and communicate effectively with team members to ensure smooth execution. Being proactive, detail-oriented, and maintaining a calm demeanor under pressure are key to overcoming these hurdles. Additionally, Event Operations Assistants frequently collaborate with event planners, venue staff, and logistics teams to resolve issues as they arise.

What are the key skills and qualifications needed to thrive as an event operations assistant?

To thrive as an Event Operations Assistant, you need strong organizational abilities, attention to detail, and experience in event planning or hospitality, often supported by a relevant degree or coursework. Familiarity with event management software, scheduling tools, and Microsoft Office Suite is typically required. Excellent communication, teamwork, and problem-solving skills help you adapt to changing situations and coordinate effectively with vendors and team members. These competencies are crucial to ensure smooth event execution, client satisfaction, and the ability to handle unexpected challenges efficiently.

Is being an event operations assistant a stressful job?

Event operations assistants often work in fast-paced environments that require multitasking and problem-solving skills, which can lead to stressful situations, especially during large or complex events. However, the level of stress varies depending on the event size, workload, and individual experience, and good organization and communication can help manage stress effectively.

What is the difference between Event Operations Assistant vs Event Coordinator?

AspectEvent Operations AssistantEvent Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in event managementSimilar; often requires experience or certifications in event planning
Work EnvironmentSupport staff working behind the scenes during events, often in fast-paced settingsOversees event planning and execution, interacts with clients and vendors
Employer & Industry UsageEvent venues, production companies, corporate eventsEvent planning firms, corporate event departments, non-profits

While both roles support event execution, the Event Operations Assistant primarily handles logistical support and setup tasks, whereas the Event Coordinator manages overall planning, client communication, and coordination. The assistant focuses on supporting the team, while the coordinator oversees the entire event process.

What is an event operations assistant?

Event Operations Assistants are professionals who support the planning and execution of events such as conferences, weddings, concerts, and corporate functions. Their responsibilities typically include setting up event spaces, coordinating vendors, assisting guests, and troubleshooting issues during the event. They work closely with event managers to ensure that every aspect of the event runs smoothly and according to plan. This role often requires excellent organizational skills, attention to detail, and the ability to work well under pressure.
What are the most commonly searched types of Event Operations jobs in Washington? The most popular types of Event Operations jobs in Washington are:
What cities in Washington are hiring for Event Operations Assistant jobs? Cities in Washington with the most Event Operations Assistant job openings:
Event Operations Assistant jobs near you

Sr Specialist, Security Training and Event Operations

American Chemical Society

Washington, DC • On-site

$110K - $130K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 11 days ago

Job description

Event Security Planning & Coordination
  • Coordinate security planning and operational support for meetings, executive events, Board activities, and special programs.
  • Conduct event risk assessments and develop emergency and contingency plans.
  • Coordinate with Facilities, contract security, law enforcement, and emergency responders.
  • Lead after-action reviews and continuous improvement efforts.
National Meetings & Conference Operations
  • Lead security planning and preparedness activities for ACS Spring and Fall National Meetings and other major events.
  • Conduct advance site assessments and coordinate with venue management and emergency services.
  • Coordinate travel logistics, staffing requirements, and deployment plans for Safety & Emergency Management personnel.
  • Develop event-specific emergency action plans, evacuation procedures, and crisis communications.
  • Support executive, Board, and VIP security requirements.
  • Lead post-event after-action reviews and lessons learned.
Emergency Preparedness & Training Programs
  • Develop and deliver enterprise-wide safety and security training programs.
  • Maintain annual schedules for drills, exercises, and mandatory preparedness activities.
  • Coordinate employee onboarding security orientations.
  • Track training participation and compliance metrics.
  • Support volunteer floor wardens and emergency coordinators.
Annual Enterprise Preparedness Program
  • Lead the annual preparedness program across all ACS locations.
  • Coordinate awareness campaigns, tabletop exercises, and readiness initiatives.
  • Establish preparedness metrics and reporting mechanisms.
  • Promote a culture of preparedness through employee engagement.
Ohio Campus Support
  • Serve as the Safety & Emergency Management coordinator for the Columbus, Ohio campus.
  • Conduct periodic site visits and deliver training programs.
  • Coordinate local drills and first-responder relationships.
Business Continuity & Resilience Support
  • Support continuity planning, testing, and improvement activities.
  • Participate in crisis management activations and resilience exercises.
  • Track corrective actions and lessons learned.
Budget & Vendor Management
  • Assist with budgets for training, exercises, and event security operations.
  • Coordinate relationships with contract security and training vendors.
  • Support procurement activities and vendor evaluations.
Committees & Cross-Functional Collaboration
  • Participate in internal safety and preparedness committees.
  • Partner with HR, Facilities, IT, Communications, Legal, and Meeting Services.
  • Coordinate with local emergency management and public safety agencies.

Position Requirements
  • Bachelor's degree in emergency management, security management, public safety, criminal justice, business continuity, occupational safety, or a related field; equivalent experience may be considered.
  • 8+ years of relevant experience or master's degree with 5+ years of relevant experience in security operations, emergency preparedness, event security, public safety, business continuity, or a related field.
  • Experience supporting large-scale meetings, conferences, executive events, or complex multi-stakeholder events.
  • Experience developing or delivering safety, security, emergency preparedness, or crisis response training.
  • Knowledge of emergency preparedness, incident response, event risk assessment, and continuity planning.
  • Strong project coordination, vendor management, and cross-functional collaboration skills.
  • Excellent written and verbal communication skills, including the ability to deliver training and communicate effectively in urgent situations.
  • Ability to exercise sound judgment, discretion, and professionalism with staff, executives, members, vendors, and external partners.
  • Ability to travel domestically and support evening, weekend, and emergency response needs as required.
  • Ability to stand and move throughout facilities and conference venues for extended periods.
  • Ability to lift up to 25 pounds of training or emergency materials.

Preferred:
  • Master's degree, criminal justice or related field
  • FEMA/NIMS/ICS training or related emergency management certification.
  • Experience with emergency notification systems, incident management tools, training platforms, or event operations software.

This role is based in our Washington, DC office. A reasonable rate of compensation for this position is between $110,000 - $130,000 per year. ACS employees work a hybrid schedule, consisting of working onsite two days per work week, as decided by functional area. The balance of the week is open to working remotely, though employees are always welcome onsite each day if they choose.
ACS currently provides the following benefits for this position: paid vacation leave, paid sick leave, paid holidays, health insurance, flexible spending account or health care savings account, dental insurance, life insurance, vision insurance, retirement benefits, short- and long-term disability, and 4-week work from anywhere; each benefit is subject to the terms of the applicable program. Additional benefits may apply based on skills, experience, and location.
Any actual offer of employment, reflecting the total compensation package and benefits, will be made in the sole discretion of ACS. ACS reserves the right to amend or modify its employment benefits and compensation structure at any time.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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