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Position Summary

The primary roles of the Lead Behavioral & Records Specialist are to: 1) Lead implementation of the school's behavior management framework; 2) Oversee student records compliance and regulatory requirements; 3) Coordinate IEP meetings, Special Education documentation, and OSSE transportation; 4) Lead ESY planning and behavioral operations; 5) Supervise behavioral supports, records processes, and compliance systems; and 6) Serve as a resource to students, families, staff, and school leadership.

Qualifications

The successful candidate demonstrates leadership, organizational excellence, behavioral expertise, knowledge of IDEA, FERPA and OSSE requirements, and the ability to coach staff while maintaining regulatory compliance.

Academic Preparation and/or Experience

• Associates degree in Education, Special Education, Psychology, Behavior Analysis, Social Work or related field.
• HS Diploma required (or relevant equivalent)
• Minimum five (5) years of school-based behavioral and/or special education experience.
• Experience coordinating IEP compliance, student records and behavioral programming.
• BCBA preferred or eligibility to obtain behavioral certification preferred.

Accountability

This position is accountable to the Principal.

Supervisory Responsibilities

Provides functional supervision, coaching and oversight to Therapeutic Behavior Aides, Resource Instructors, and assigned support staff in coordination with the Principal.

Skills and Responsibilities

Key Result Area #1: Responding to Mindset in Behavior

This KRA is successfully completed when the professional:

1. Demonstrates proactive behavior management strategies that create emotionally and physically safe learning environments.

2. Identifies replacement behaviors aligned with IEPs and BIPs.

3. Monitors interventions involving aggressive or self-injurious students.

4. Facilitates behavioral case reviews.

5. Develops replacement behaviors and coaches staff.

6. Ensures PBIS implementation and data-driven decision making.

7. Uses continuous behavioral data collection and analysis.

Key Result Area #2: Management of Behavioral Services in the School

This KRA is successfully completed when the professional:

1. Provides behavioral supervision to therapeutic behavior aides.

2. Facilitates behavioral meetings and case reviews.

3. Reviews classroom behavior management systems.

4. Supports development and implementation of FBAs/BIPs.

5. Participates in IEP meetings as requested.

6. Provides family consultation and behavioral support.

Key Result Area #3: Student Records, IEP & Compliance

This KRA is successfully completed when the professional:

1. Schedules IEP, MDT, eligibility and manifestation meetings.

2. Coordinates OSSE bus transportation.

3. Maintains active and archived student records.

4. Ensures FERPA, IDEA and OSSE compliance.

5. Coordinates student records requests and annual audits.

6. Leads ESY operational planning and documentation.

Key Result Area #4: Regulatory Compliance

This KRA is successfully completed when the professional:

1. Aligns practice with OSSE, IDEA, FERPA and applicable COMAR requirements.

2. Monitors required documentation and notifications.

3. Supports compliance audits and corrective actions.

Key Result Area #5: Training

This KRA is successfully completed when the professional:

1. Provides staff training on FBA/BIP implementation.

2. Assesses programming and staff training needs.

3. Provides in-class behavioral support.

4. Maintains PCMA instructor certification or eligibility.

5. Maintains CMT certification or eligibility.

Key Result Area #6: Positive Student Intervention

This KRA is successfully completed when the professional:

1. Executes PBIS throughout the school.

2. Implements Transformation Education philosophy.

3. Supports Culture Card implementation.

4. Aligns behavioral interventions with IEP goals.

Key Result Area #7: Workplace Conditions

This KRA is successfully completed when the professional:

1. Successfully completes required behavioral training.

2. Assists with crisis intervention.

3. Attends evening meetings as requested.

4. Completes all other duties as assigned.

Physical Demands

The physical demands, essential functions, and reasonable accommodation language shall mirror the current Children's Guild exempt position description. Employee must be able to stand, walk, sit, lift up to 50 pounds, and safely respond during behavioral crises.

EEOC Statement

The Children's Guild provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type in accordance with applicable federal, state, and local law.