Entrylevel Human Resource Assistant Jobs in Rochester, NY

We are seeking a Human Resource Generalist to provide onsite support with daily HR operations for a family of manufacturing companies. This position will have a strong focus on recruiting and talent acquisition, labor and attendance administration, employee support, onboarding, and training coordination.

DUTIES & RESPONSIBILITIES

Duties and responsibilities include, but are not limited to, the following:

• Manage the administrative aspects of the recruitment process, including posting job advertisements, maintaining recruitment records, distributing applications to hiring managers, scheduling interviews, and facilitating pre-employment activities, including offers of employment, background checks, and other screenings.
• Attend job fairs and assist in building relationships with local schools, training programs, and community organizations. 
• Onboard new hires in ADP and complete new hire orientation.
• Review and maintain employee labor hours within our ERP system.
• Prepare reports for payroll processing, including tracking employee hours, leave of absence status, call ins, and PTO usage.
• Initiate weekly payroll processing by uploading weekly hours and reconciling benefit deductions.
• Prepare and maintain weekly production schedule.
• Generate and distribute labor or attendance-related reports to management, as needed.
• Serve as a point of contact for routine employee relations initiatives, assist employees with HR-related forms, system access, and other general inquiries.
• Assist with management of employee leaves of absence, including tracking employee absences and maintaining related documentation.
• Assist with new hire benefit enrollment and annual open enrollment activities.
• Collaborate with members of the HR team across affiliated companies on HR processes, projects, and initiatives.
• Schedule and monitor completion of new hire, annual, and other safety and compliance trainings. Maintain employee training records.
• Monitor company policies for compliance with ITAR.
• Assist with company communications and distribution of employee materials.
• Provide administrative support for HR projects and departmental initiatives as needed.
• Perform other duties as assigned.

SKILLS & QUALIFICATIONS

• Must adapt easily to changing priorities, function well in a fast paced environment, and handle a high degree of confidential information.
• Ability to understand business practices and human resources management, analyze problems, collect data, establish facts and draw conclusions.
• Must possess strong organization, attention to detail, and the ability to manage multiple priorities.
• Knowledge of relevant local, state and federal labor regulations and agencies. Knowledge of payroll and benefits administration.
• Ability to effectively communicate with management and coworkers and interact respectfully with all levels of the organization.
• Ability to speak in front of an audience.
• Demonstrated effort toward self-improvement by gaining new knowledge/skills and accepting new assignments.
• Ability to exercise sound judgment and make decisions in a manner consistent with the essential job functions.
• Computer skills (Microsoft Office, HRIS, ADP Workforce Now).
• Minimum of 3 years of Human Resources, recruiting, or related experience required.
• Associate degree in Human Resources, Business Administration, or related field required. Bachelor’s degree preferred.
• Equivalent combinations of education and experience may be considered.
• PHR or SHRM certification is a plus.
• Experience in a manufacturing environment preferred.

JOB BENEFITS  

• Vacation
• Sick Days
• Holidays
• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Voluntary Disability Insurance
• 401(k) Plan with Company Match

According to the New York Pay Transparency law, pay range for this job is $26.00 - $35.00 / hour. The actual compensation will be determined based on experience and other factors permitted by law.

Advantech Industries Inc. is a Drug-Free Workplace.  Employment is contingent upon the successful completion of a pre-employment drug screen.

ITAR Restricted: This position is restricted to US Citizens, Permanent Residents or Green Card Holders

EOE/AA Race/Color/Gender/Sexual Orientation/Gender Identity/Religion/National Origin/Disability/Veteran

Advantech Industries Inc. is committed to providing a work environment that is free from unlawful discrimination and harassment in any form and will make reasonable accommodations for qualified individuals with disabilities unless doing so would result in an undue hardship.  If you are interested in applying for employment and feel you need a reasonable accommodation pursuant to the ADA, you are encouraged to contact Human Resources at (585) 247-0700 Ext. 203.