Entrylevel Executive Assistant Jobs in Rancho Cucamonga, CA

HQ Office Perfect 85 - Fullerton, CA 92835

Salary Range $20.00 - $20.50 Hourly Level Entry Position Type Part Time Job Shift Day

The HR & Office Assistant is a part-time, entry-level opportunity for an organized, detail-oriented professional looking to begin or grow a career in Human Resources and office administration. As the first point of contact for employees, visitors, and vendors, you will help create a welcoming and professional office environment while providing essential administrative support to the Human Resources team.

In this role, you will assist with a variety of HR and office functions, including reception, office administration, travel coordination, supply management, recordkeeping, and general administrative support. Every day offers an opportunity to learn new skills, collaborate with different departments, and contribute to the success of the organization.

We're looking for someone who enjoys helping others, thrives in a fast-paced environment, takes pride in staying organized, and is eager to develop professionally. If you're proactive, dependable, customer-service focused, and excited to build a career in Human Resources, we'd love to hear from you.

Our benefits include:

• Competitive salary
• Employee Discount on 85°C Bakery Cafe products
• Career growth and internal promotion opportunities
• Professional development and ongoing training
• Collaborative and supportive team environment

Essential Duties & Responsibilities:

Office Administration:

• Serve as the receptionist by greeting visitors, answering and directing phone calls, and providing exceptional customer service.
• Maintain a clean, organized, and professional front office environment.
• Manage incoming and outgoing mail, packages, and deliveries.
• Order, stock, and maintain office, breakroom, and kitchen supplies.
• Coordinate conference room scheduling and meeting preparations.
• Assist with company events, meetings, and employee functions.
• Coordinate travel arrangements, including flights, hotels, rental cars, and itineraries for employees and executives.
• Maintain office equipment and coordinate service or repairs when necessary.
• Assist with filing, scanning, copying, and document organization.
• Perform general clerical and administrative duties as assigned.

Human Resources Support:

• Provide administrative support to the Human Resources team.
• Assist with onboarding activities as needed.
• Maintain employee personnel files and ensure documents are filed accurately electronically.
• Assist with employment verifications and HR document requests.
• Prepare HR correspondence, reports, and spreadsheets as needed.
• Assist with maintaining HR records while ensuring confidentiality of employee information.
• Support HR projects and other departmental initiatives as assigned.

Qualifications:

• High school diploma or GED required; Associate's degree in Business Administration, Human Resources, or a related field preferred.
• Previous administrative, receptionist, customer service, or office support experience preferred.
• Strong organizational skills with exceptional attention to detail.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Ability to prioritize multiple tasks and work independently.
• Professional demeanor with strong interpersonal skills.
• Ability to maintain confidentiality and exercise discretion.

Knowledge, Skills & Abilities:

• Excellent customer service and communication skills.
• Strong organizational and time management abilities.
• Ability to multitask in a fast-paced office environment.
• Detail-oriented with strong problem-solving skills.
• Proficiency with standard office equipment and technology.
• Ability to work collaboratively with employees at all levels of the organization.
• Positive attitude and willingness to assist wherever needed.

This position requires general office work with light physical duty, work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions. The employee is frequently required to reach with hands and arms and may lift and/or move up to 10 pounds, with occasional standing and walking. Job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.