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Engineering Administrative Support Jobs in California

ovisllc93023

Engineering - Administrative Assistant

Ojai, CA

$18.75 - $25.25/hr

The Engineering Administrative Assistant is responsible for all administrative activities in support of the Engineering department as pertaining to coordination of guest and Engineering requests for ...

ovisllc93023

Engineering - Administrative Assistant

Ojai, CA

$18.75 - $25.25/hr

The Engineering Administrative Assistant is responsible for all administrative activities in support of the Engineering department as pertaining to coordination of guest and Engineering requests for ...

ABM

Engineering Administrative Assistant

San Jose, CA · On-site

$28.75/hr

The Regional Engineering Administrator provides operational and compliance support to the ... Support Engineering and Property Management teams with administrative tasks, including scheduling ...

THE ESTATE YOUNTVILLE

Administrative Assistant

Yountville, CA · On-site

$20.50 - $27.75/hr

The Engineering Administrative Assistant supports the Engineering department with daily administrative coordination, work order tracking, vendor communication, purchasing follow-up, preventive ...

BB&E Inc.

Administrative Support Specialist

Fairfield, CA · On-site

$60K - $70K/yr

ADMINISTRATIVE SUPPORT SPECIALIST BB&E is an employee-owned full service civil and environmental engineering and consulting firm, headquartered in Northville, Michigan, which services both the ...

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Engineering Administrative Support information

What does an engineering administrative support do?

An engineering administrative support professional provides clerical and organizational assistance to engineering teams, including managing schedules, preparing reports, handling correspondence, and coordinating meetings. They often use office software like Microsoft Office and may assist with project documentation and communication tasks to ensure smooth operations within engineering departments.

What does an engineering administrative support person do?

An engineering administrative support person provides clerical and organizational assistance to engineering teams, including tasks such as scheduling meetings, preparing reports, managing correspondence, and maintaining project documentation. They often use office software like Microsoft Office and may coordinate with engineers and other staff to ensure smooth workflow and communication.

What cities in California are hiring for Engineering Administrative Support jobs?

Cities in California with the most Engineering Administrative Support job openings:

Engineering - Administrative Assistant

Ojai, CA • On-site

Ojai Valley Inn
Traveler Accommodation • 501 - 1,000 employees
Learn more about Ojai Valley Innexternal

$18.75 - $25.25/hr

Other

Posted 7 days ago

Job description

Engineering Administrative Assistant

The Engineering Administrative Assistant is responsible for all administrative activities in support of the Engineering department as pertaining to coordination of guest and Engineering requests for; rooms, equipment, public area spaces, construction, Safety Committee and other projects. Manages the department inventory and coordinates purchase orders. Organizes and coordinates appointments with contractors and vendors. Maintain vendor list. Answer phones and direct calls to the proper party or take a message. Responds to routine inquiries and correspondence and sends email and mail. Create reports, spreadsheets and presentations. Responsible for overseeing the organization's FF&E library, all warranty information, and conducting research. May help compile procedure manuals, which could include editing technical drawings and other diagrams. Any other duties assigned by the Director of Engineering or Assistant Director of Engineering.

STANDARD SPECIFICATIONS :

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves, other employees or guests.

Qualifications:

Essential:

  1. Must be proficient in Microsoft Office systems and GSuite.
  2. Good clerical skills including proper telephone etiquette, alphabetical/numerical filing, use of copy machines, facsimile, and other standard equipment.
  3. Good organizational skills.
  4. Mechanical aptitude and understanding of mechanical/engineering vocabulary and engineering drawings helpful.
  5. Good communication skills, both verbal and written. Good grammar usage. Able to compose correspondence including letters, emails, memos and reports.
  6. Able to work under pressure and meet deadlines.
  7. Able to work and contribute to a team environment.
  8. Able to work overtime to complete assignments as required.
  9. Must have valid drivers license.

Desirable:

  1. Knowledge of hotel law.
  2. Knowledge and ability to execute an emergency plan.
  3. Prior guest relations training.
  4. Bilingual (English/Spanish) language skills to communicate effectively in a multicultural workforce.
  5. Knowledge of networked Fire control systems
  6. Knowledge of Johnson Controls Systems.
  7. Knowledge of Adaco Purchasing Platform
  8. Knowledge of Work Order programs (Knowcross, Hotsos)

Essential Job Functions :

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any other job-related duties assigned by their supervisor.

  1. Responsible for assisting with the day-to-day operations of the Engineering Department including, but not limited to, preventative maintenance, trouble calls, and budgeting.
  2. Will be under the DOE and ADOE sourcing and ordering of needed parts for both day to day maintenance, and special projects.
  3. Will be maintaining both documents and parts with solid communication and proven organizational skills.
  4. Administrative duties will include: organizing and prioritizing work, both from E-mails and through Knowcross applications, maintaining a par system with commonly used parts and equipment.
  5. Responsible for assisting with professional development and establishing and improving operating protocols and procedures.

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