Director For Operations Jobs in Colorado (NOW HIRING)

JOB TITLE:  Administrative Assistant to Operations
LOCATION:  Administration Building
WORK YEAR:  260-Day Employee/40 hours per week, Monday Friday
WORK STATUS:  Classified, Hourly Non-Exempt
REPORTS TO:  Executive Director for Operations

Position Summary

The Administrative Assistant for Operations provides direct administrative and operational support to the Executive Director for Operations and assists with the daily coordination of Transportation, Grounds, Information Technology, Maintenance, and Safety/Security.

This position serves as a key point of contact for the Operations Department and requires strong organization, confidentiality, professionalism, consistency, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate is dependable, proactive, detail-oriented, and able to support department needs with urgency, accuracy, and a positive service-focused approach.

Essential Duties and Responsibilities

• Provide direct administrative support to the Executive Director for Operations.
• Manage calendars, schedule meetings, coordinate appointments, and support daily department workflow.
• Serve as a first point of contact for routine Operations-related questions, requests, and follow-up items.
• Greet visitors, answer phones, respond to emails, route messages, and provide professional customer service.
• Prepare, edit, and distribute correspondence, memos, reports, forms, meeting materials, and other department documents.
• Maintain accurate records, files, calendars, spreadsheets, logs, and department documentation.
• Assist with facility use requests, contracts, calendars, insurance documentation, billing, and related work orders.
• Coordinate with custodial, grounds, maintenance, and other staff for building use, special events, snow removal, emergencies, and coverage needs.
• Process purchase orders, payment requests, invoices, and other budget-related documentation.
• Maintain personnel-related records for assigned Operations staff.
• Assist with supply ordering and inventory for Operations-related departments.
• Coordinate safety, security, and Incident Response Team meetings, including communication, setup, agendas, and meeting minutes or summaries.
• Assist with access control, proxy card setup, safety documentation, and other security-related records.
• Prepare absence reports and assist with collecting and compiling timecards for auxiliary personnel.
• Serve as an on-call small vehicle driver when necessary and properly certified.
• Perform other duties as assigned. 

Required Qualifications

• High school diploma or G.E.D.
• Three to five years of office, administrative, or executive support experience.
• Strong knowledge of Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to maintain confidentiality and exercise sound judgment.
• Dependable, consistent, flexible, and able to work independently.
• Valid Colorado Driver's License.
• Ability to obtain district-required small vehicle certification. 

Preferred Qualifications

• Experience working in a school district, public agency, or operations-related environment.
• Experience supporting executive-level leadership.
• Experience with purchasing, invoicing, facility use, records management, or work order systems.
• Bilingual Spanish/English skills highly desirable.
• CDL and/or PS2 endorsement preferred or willingness to obtain, if needed by the district. 

Desired Qualities

The successful candidate will demonstrate professionalism, initiative, dependability, strong follow-through, discretion, flexibility, and a positive attitude. This role requires someone who can remain calm under pressure, communicate clearly, support multiple departments, and help keep the Operations Department organized and responsive.

Physical and Environmental Requirements

This position may require occasional lifting, standing, walking, bending, reaching, kneeling, sitting, and use of standard office equipment. The employee may occasionally be exposed to noise, dirt, dust, odors, fumes, weather-related conditions, and operational work environments.

Clearance

Must clear online background check and FBI fingerprint check through the Colorado Bureau of Investigation.

Salary and Benefits

The hourly salary range for this position is $23.38$30.46 per hour. Final placement within the salary range will be determined based on the candidate's applicable experience, qualifications, and district compensation guidelines.

The annual salary for this position will be determined by the number of hours scheduled to work each day and the number of days scheduled to work each year. The computed annual salary will be spread out in equal payments over 12 months. Sheridan School District employees are paid once a month on the last working day of the month.

Eligible employees may receive district health benefits, leave benefits, and participate in Colorado PERA, in accordance with district policy and state requirements.

Application Instructions

All interested and qualified applicants must complete an online application at www.ssd2.org. Incomplete applications and resumes received in lieu of applications will not be considered. Selected applicants will be contacted for an interview. This position will close once the vacancy has been filled.