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Procurement Operations Specialist

Employment Type: Freelance
Assignment Dates: September 7, 2026 - December 31, 2026

Position Summary

Our client, a leading organization in the electric vehicle and advanced manufacturing industry, is seeking a detail-oriented Procurement Operations Specialist to provide transactional purchasing support to its Global Supply Chain organization. This role manages a high volume of purchase requisitions, purchase orders, scheduling agreements, supplier documentation, and related procurement activities within Coupa and SAP.

The successful candidate will independently execute procurement transactions while partnering with supply chain, engineering, finance, program management, manufacturing, and supplier quality teams. This position is essential to maintaining accurate purchasing data, timely supplier engagement, and uninterrupted business operations.

Key Responsibilities

Purchase Order Administration

• Create, process, and manage purchase requisitions and purchase orders in Coupa and SAP.
• Convert approved requisitions into compliant, executable purchase orders.
• Process direct-material POs, tooling POs, engineering development orders, prototype orders, and production-related purchasing transactions.
• Support purchase contract creation, revisions, scheduling agreements, releases, and amendments.
• Monitor open POs and follow up on approvals, receipts, invoicing, and closures.

Procurement Transaction Support

• Serve as a primary resource for day-to-day procurement transactions and purchasing-system activities.
• Validate purchasing data, account assignments, WBS elements, cost centers, pricing, and approval routing.
• Support PO maintenance, change orders, supplier onboarding documentation, and system requirements.
• Assist with invoice reconciliation and resolution of procurement-related discrepancies.

Cross-Functional Coordination

• Partner with supply chain, engineering, finance, manufacturing, and program management teams to understand purchasing needs and execute transactions accurately.
• Coordinate with suppliers to obtain required documentation and resolve administrative issues.
• Escalate transaction delays, approval bottlenecks, and system issues to appropriate stakeholders.

Reporting, Compliance & Process Improvement

• Maintain complete procurement records in accordance with company policies and controls.
• Generate reports on open POs, approval aging, spend activity, and transaction status.
• Ensure compliance with procurement governance, delegation-of-authority requirements, and purchasing controls.
• Support internal and external audit requests related to purchasing transactions.
• Identify opportunities to improve transaction efficiency, data quality, and process automation within Coupa and SAP.

Required Qualifications

• 3+ years of experience in procurement operations, purchasing, supply chain operations, or a related field.
• Advanced experience processing purchase requisitions and purchase orders in Coupa.
• Advanced experience using SAP for procurement transactions.
• Strong knowledge of purchase orders, purchase requisitions, purchase contracts, scheduling agreements, invoice processing, and supplier master data.
• Demonstrated ability to manage high transaction volumes with exceptional accuracy and attention to detail.
• Strong Microsoft Excel skills.
• Excellent organizational, communication, and follow-through skills.
• Ability to work independently with minimal supervision.

Preferred Qualifications

• Experience in automotive, manufacturing, or high-volume production environments.
• Familiarity with tooling, prototype, engineering development, and production purchasing activities.
• Experience supporting buyers, supply managers, or category managers.
• Knowledge of procurement compliance, approval workflows, and purchasing controls.
• Experience supporting Coupa implementations, system enhancements, or transition initiatives.

Success Measures

• Process procurement transactions accurately and on time.
• Reduce administrative bottlenecks affecting supply chain execution.
• Improve PO cycle times and minimize approval delays.
• Maintain high-quality purchasing data across Coupa and SAP.
• Enable strategic procurement teams to focus on sourcing, supplier negotiations, supplier management, and commercial activities.