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Degree Audit Specialist

University of New England Career Opportunities

Biddeford, ME

Full-time

Medical, Dental, Vision, Retirement

Posted 29 days ago

Job description

Position Information
Position Type Professional Staff Faculty Track Position Title Degree Audit Specialist Employment Status Full Time Months 12 Campus Both ME Campuses Description
The Degree Audit Specialist/Scribe is responsible for managing and coding degree requirements within UNE's degree audit system, DegreeWorks, ensuring accurate tracking of degree progress for students. Key responsibilities include reviewing and coding academic program requirements, testing and maintaining the degree audit system for accuracy, auditing students' academic progress for graduation eligibility, responding to degree audit inquiries, advising on degree requirements, and assisting with processing degree exceptions and commencement verification.
The anticpated annual salary for this position is
$45,500.

About the University of New England
UNE is Maine's largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state's top provider of health professionals and home to Maine's only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.
Benefits Overview
  • Multiple health and dental plan options, plus vision coverage.
  • Up to 8% retirement plan match.
  • Generous leave time, including vacation, sick, and personal time, and 12+ holidays per year.
  • Educational benefits:
    • UNE tuition waiver for employees, spouses, and domestic partners.
    • UNE tuition waiver for dependents of employees with 1 year of full-time service.
      • 50% tuition reduction if less than 1 year of full-time service.
For more information about our outstanding benefits, please visit: UNE Benefits Overview
Responsibilities
  • Assist with reviewing the curriculum and requirements for academic programs are accurate and promptly scribed (coded) in DegreeWorks.
  • Test and maintain the degree audit system reviewing for accuracy to ensure the reliability and integrity of the data.
  • Audit the academic progress for students submitting Applications for Graduation by reviewing the students' intended degrees, majors, minors and specializations to identify and notify advisors and students of potential problems and deviations from requirements.
  • Responds to questions about degree audits from faculty advisors and staff, and make corrections to degree audits as necessary.
  • Counsel professional advisors and faculty advisors about undergraduate/graduate degree requirements, academic policies and procedures.
  • Assist with processing approved degree requirement exceptions for course substitutions and overrides in the degree audit system.
  • Assist Assistant Registrar - Degree Audit and Graduation with commencement processes to verify that all degree candidates have met degree requirements.
  • Occasional coverage of the front office
  • Performs all other duties as assigned.
Qualifications
Bachelor's degree from a regionally accredited institution plus a minimum of two years of relevant Registrar's Office experience, or a combination of education and experience from which comparable knowledge and skills are acquired.
  • Knowledge of student information systems and degree audit systems.
  • Proficiency in Microsoft Office Suite, particularly Excel.
  • Comfortable with the basic principles of simple computer languages or programming
  • Strong logical and analytical problem-solving skills; good critical thinking skills; strong attention to detail and ability to coordinate multiple tasks simultaneously in a high-pressure environment. Ability to work independently with minimal supervision, manage multiple tasks simultaneously and maintain productivity despite interruptions.
  • Strong interpersonal and communication skills with the ability to work effectively with various individuals and constituencies.
  • Ability to collect, verify, and report data; ability to make procedural decisions or judgments on sensitive, confidential issues while complying with FERPA.
  • Experience with report writing software such as Access or COGNOS and the ability to collect, verify, and report data.
  • Knowledge of customer service standards and procedures, student records principles, policies, and computerized student information systems.
  • Ability to maintain confidentiality of student academic records.
  • Preferred experience with DegreeWorks and Ellucian Banner or other student information systems (e.g., Ellucian Colleague, Jenzabar, PeopleSoft, Workday).
EEO Statement Summary
Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.
Vaccination Statement (PLEASE NOTE)
Employees in clinical settings must meet the State of Maine's immunization requirements for clinical activity.
Additional Note
This position is not eligible for H-1B visa sponsorship.
Anticipated Pay Range $45,500
Posting Detail Information
Posting Number 2022PS0935P Open Date 07/09/2026 Close Date Open Until Filled Yes

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