Customs Import Manager Jobs in Virginia (NOW HIRING)

Position Summary:   The Trade Compliance Manager coordinates all import/export transactions and ensures that appropriate documentation and that all applicable laws are followed for the movement of company equipment and material as well as information/data transfers.  

Key Responsibilities:               

• Serve as primary Dynamic Aviation interface with US Customs, Directorate of Defense Trade Controls, (DDTC, US Department of State), and Bureau of Industry and Security (BIS, US Department of Commerce)
• Prepare and process import/export documentation according to regulations
• Maintains physical and digital records for all programs- including licenses/exemptions, Ferries, deployed staff with PPE issued
• Responsible for the movement of equipment and material in/out of country in compliance with all applicable regulations
• Work with Program Managers, Pilots, and Logistics regarding all OCONUS flights to ensure paperwork is produced and prepped. and brokerage paperwork is submitted as needed
• Monitor changes in import/export laws or regulations and modify Dynamic Aviation process and procedures accordingly
• Advise internal customers on import/export restrictions, requirements or other customs-related matters
• Monitor and trace the location of company equipment and material
• Maintain inventory and space for Secured ITAR closet in designated areas.  Ensure compliance with proper locking and access with Security
• Confer with officials in various agencies to facilitate clearance of goods through customs and quarantine
• Provide advice on transportation options for company equipment or material and review needed Commercial Invoice documentation for completion
• Complete all application paperwork for export and import licenses
• Ensure maintenance of current licenses and renewals
• Maintain and update company Export Compliance Manual to reflect current changes in Export Reform and how it impacts the company. This includes creating new P&P/SOPs as needed to address changes, issues, and general process updates
• Maintain an update SOPs on annual renewal basis at minimum
• Perform regular, quarterly, internal export compliance audits
• Perform export compliance training for company personnel.  Produce and maintain companywide training with training department
• Work and meet with members of other departments to ensure proper trade compliance (Logistics, BD, Security, Etc.), Subcontractor/Contractor reviews and working with their Trade Compliance departments regarding licenses, shipping, etc.
• Responsible for filing in the Automated Export Systems (AES)
• Maintains AES system accesses for Company and various departments that use system. Includes training
• Obtain and maintain Empowered Official designation to complete licensing with the DDTC; but to also enforce compliance in all areas of the company according to federal standards.
• Completes Annual Renewal of DDTC Registration which includes working with Senior Leaders to confirm details, and helps create Corporate Structure Documents to include with renewal application
• Maintains SNAP-R (BIS licensing system for Non-USML controlled items) and CARM (Canadian systems for brokerage) logins and communications.
• Complete End User Export Screenings for Sales
• Obtains and Maintains POAs for logistics personal and trade compliance staff for imports
• Ability to address company compliance issues as they occur during normal business hours as well as outside normal business hours due to international location needs
• Maintain and add to ERP system as needed regarding updates and changes, which includes Schedule B, CCL, HTS/HS, BIS, USML codes and classifications for both US and international systems
• Maintain ITAR secure Drives for customer programs
• Address issues with all levels of Senior Leadership, Management, Contractors, and other departments to ensure complete compliance with Federal Regulations
• Other duties as assigned

Required Qualifications

• Bachelor’s degree in a related field of study
• Previous experience performing import/export coordination responsibilities for a medium sized government contractor
• Must be detail oriented and extremely well organized
• Experience providing excellent customer service to internal and external customers
• Excellent written and verbal communication skills
• Knowledge of and experience working with laws, legal codes and government regulations
• Experience and confidence in Microsoft Office products, ERP systems a plus. Proficient at learning multiple online environments (local and at a federal level).
• Must have the ability to obtain Security Clearance (Secret Minimum) and maintain it based on Federal Regulations and training with Security Department.

Preferred Qualifications

• Minimum of five (5) years’ direct experience in export licensing of ITAR and EAR controlled articles and technology
• Prior supervisory

Additional Requirements

• Ability to travel in local/surrounding area for training or company needs as requested
• Ability to travel to Richmond and Washington DC as needed.  Up to 10% travel.

Working Conditions

• Monday- Friday 8 AM- 5 PM
• Based out of Bridgewater, VA.  Open to remote/hybrid. 

Pay Band: $90,000-160,000 Starting pay is determined by experience, qualifications, and internal equity, and typically falls between the minimum and midpoint of the pay range.