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The Front Desk Administrative Assistant serves as the primary ambassador and first point of contact for our wealth management firm. This role is crucial in creating an exceptional, high-touch first impression for high-net-worth clients, institutional partners, and guests.

Key Responsibilities

• Client Welcoming: Greet arriving clients and guests with a warm, polished, and professional demeanor; offer and prepare premium refreshments.
• Switchboard Management: Answer, screen, and intelligently route incoming phone calls; take detailed, accurate messages and proactively resolve basic inquiries.
• Meeting Room Management: Coordinate the reservation schedule for all conference rooms. Ensure meeting spaces are meticulously cleared, sanitized, and fully stocked with necessary materials (notepads, pens, water) prior to every client presentation.
• Environment Aesthetics: Maintain a pristine, organized, and sophisticated presentation in the reception area, lobby, and communal kitchen spaces at all times.

Administrative & Operations Support

• Document Logistics: Manage all incoming and outgoing mail, courier services (FedEx, UPS, DHL), and sensitive client deliveries.

Experience & Education:

• Experience: Minimum of 2–3 years of experience in a front desk, reception, or concierge role within a premium environment.
• Education: High School Diploma or equivalent required; an Associate’s or Bachelor’s degree in Business Administration, Communications

Must haves:

• Best person for this position is seeking stability and a long term home.
• Business / Office attire is required for this position
• English and Spanish a must