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Job Title: Senior Marketing Project Specialist
Role Overview
We are seeking an organized, dynamic, and resourceful Senior Marketing Project Specialist to drive the end-to-end execution of our high-volume creative campaigns. In this role, you will be the primary point of contact for project timelines, cross-channel information flow, and milestone tracking. You will partner with brand, creative, and production teams to ensure that complex seasonal initiatives-spanning print, e-commerce, social, and motion graphics-are delivered on time and aligned with our strategic vision.
This is a high-level operational role for a professional who thrives in "the grey," navigating complex creative challenges, managing up to senior leadership, and maintaining clarity when project requirements shift. If you are a self-starter who excels at project governance and loves the pace of a fast-moving advertising environment, we want to hear from you.
Key Responsibilities
Project Lifecycle & Timeline Management
• Campaign Orchestration: Oversee a high volume of complex seasonal campaigns from initial brief through to final delivery.
• Milestone Ownership: Develop and maintain accurate project timelines; proactively manage dependencies to ensure on-time execution of print, digital, and social media deliverables.
• Workflow Facilitation: Lead team meetings, including agenda creation, facilitation of task workflows, capture of feedback, and rigorous tracking of action items for creative teams.
Creative Coordination & Quality Control
• Cross-Channel Alignment: Ensure collaborative creative projects (including corporate video production, motion graphics, and digital assets) remain aligned with the brand's strategic direction.
• Content QA: Review content throughout the approval lifecycle to ensure quality, consistency, and strict adherence to project specifications before final release.
• Barrier Resolution: Utilize independent judgment to proactively identify and resolve project roadblocks, balancing project scope against business needs under tight time constraints.
Stakeholder & Strategic Partnership
• Senior Management Advisory: Act as a key project advisor; provide data-backed recommendations to leadership to resolve project challenges and resource bottlenecks.
• Diplomatic Negotiation: Employ a diplomatic approach to negotiate project trade-offs, ensuring that creative quality is maintained while meeting business deadlines.
Qualifications & Requirements
Minimum Qualifications
• Education: Bachelor's degree in Marketing, Communications, Business, or a related field (or equivalent professional experience).
• Experience Baseline: Minimum of 5+ years of project management, traffic, or marketing coordination experience, preferably within a creative agency or a corporate advertising environment.
• Technical Mastery:
oProven experience managing an integrated workload of print, digital, social, and video/motion graphics projects.
oHigh proficiency in the Microsoft Office Suite.
oHands-on experience with project management and workflow software (e.g., Workfront, Basecamp, MS Project, or similar enterprise-grade tools).
• Core Competencies: Detail-oriented self-starter with a strong work ethic; ability to make decisive calls under tight time constraints; deep understanding of how individual campaign tasks relate to the "big picture" business strategy.
Preferred Attributes
• Experience with digital media processes, rapid-turnaround timetables, and high-stakes corporate video production.
• Strong "big picture" thinking combined with the ability to dive into the granular details of project milestones.
• Ability to work effectively with diverse teams and manage expectations at multiple levels of organizational leadership.
Equal Opportunity Employer / Disabled / Protected Veterans
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The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, AllSTEM Connections is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AllSTEM Connections participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Additional Skills
(none specified)
AllSTEM Representative Contact Info
Account Executive:
Nichols
Branch Phone:
(909) 244-1777
Location:
Ontario, CA