Conveyancing Executive Jobs (NOW HIRING)

About the Firm

The practice is a client-focused solo law firm serving individuals, families, and businesses throughout Massachusetts. We concentrate in residential and commercial real estate transactions, corporate law, land use matters and estate planning. We are committed to delivering exceptional legal services with a personalized, responsive, and relationship-driven approach.

We are seeking an experienced, highly organized professional to become the attorney’s trusted right hand. This is an excellent opportunity for someone who enjoys meaningful client interaction, values independence and responsibility, and wants to play an integral role in a growing law practice.

Position Summary

The Executive Legal Assistant serves as the attorney’s primary legal and administrative assistant, supporting the day-to-day operation of the practice while coordinating residential real estate transactions and ensuring an exceptional client experience.

This position combines the responsibilities of an executive legal assistant, client relationship coordinator, office administrator, and real estate transaction coordinator. The successful candidate will manage client communications, coordinate real estate transactions, organize office operations, and ensure matters progress efficiently from opening through closing.

The ideal candidate is proactive, resourceful, self-directed, and comfortable working independently while remaining responsive to direction. This individual anticipates needs, exercises sound judgment, manages multiple priorities, and follows assignments through to completion with minimal supervision.

Residential conveyancing experience is welcomed but not required. We are committed to training the right candidate who demonstrates exceptional organizational skills, professionalism, strong written communication, attention to detail, and a genuine interest in learning Massachusetts residential real estate practice. We value aptitude, initiative, and a commitment to outstanding client service as much as prior technical experience.

Primary Responsibilities

Attorney & Office Support

• Serve as the attorney’s primary legal and administrative assistant.
• Manage the attorney’s calendar, appointments, deadlines, and workflow.
• Monitor active matters and ensure deadlines and follow-up tasks are completed in a timely manner.
• Anticipate the attorney’s needs and proactively organize priorities.
• Complete one-time assignments as well as recurring responsibilities with minimal supervision.
• Draft, proofread, and respond to routine client, lender, vendor, municipal, and professional correspondence on behalf of the attorney.
• Monitor attorney email communications, prepare responses for attorney review, and communicate directly with clients and professionals as authorized.
• Answer incoming telephone calls, greet clients, schedule meetings, and coordinate appointments.
• Maintain organized electronic and physical client files.
• Assist with billing, invoicing, expense tracking, and general office administration.
• Coordinate office vendors, supplies, and technology needs.
• Maintain strict confidentiality and exercise sound judgment in handling sensitive client information.

Residential Real Estate Transaction Coordination

• Coordinate residential real estate transactions from accepted offer through post-closing.
• Open new files and maintain transaction checklists and calendars.
• Review purchase and sale agreements and monitor contractual deadlines.
• Prepare deeds, affidavits, closing packages, and related documents for attorney review.
• Order and track title examinations, municipal lien certificates, tax information, payoff statements, and other closing documentation.
• Coordinate with buyers, sellers, real estate agents, lenders, mortgage brokers, title companies, inspectors, surveyors, insurance agents, and condominium associations throughout the transaction.
• Schedule closings and communicate with all parties regarding transaction status and required documentation.
• Prepare complete closing files and settlement packages.
• Record deeds, mortgages, and related documents and complete post-closing responsibilities.
• Resolve routine administrative issues independently while recognizing matters requiring attorney review.

Client Experience & Communication

• Serve as a primary point of contact for clients throughout their legal matter.
• Deliver responsive, courteous, and professional service in every client interaction.
• Build strong client relationships through clear communication, reliability, and attention to detail.
• Respond promptly to routine client inquiries and provide status updates on behalf of the attorney.
• Coordinate communications with lenders, title companies, accountants, financial advisors, municipal offices, real estate professionals, and other parties involved in client matters.
• Anticipate client needs, proactively address questions, and ensure clients remain informed throughout the legal process.
• Help maintain the firm's reputation for exceptional client service by creating a positive, organized, and supportive client experience from the initial consultation through the completion of each matter.
• Contribute to consistently high levels of client satisfaction and engagement by demonstrating professionalism, empathy, responsiveness, and a commitment to excellence.

Qualifications

• Minimum of 2-5 years of experience as a legal assistant, executive assistant, paralegal, or in a comparable professional office environment.
• Experience in a law office is preferred but not required.
• Residential real estate or conveyancing experience is a plus but is not required. Training will be provided for the right candidate.
• Outstanding written and verbal communication skills, including the ability to draft professional correspondence on behalf of the attorney.
• Exceptional organizational, project management, and time management skills.
• Strong attention to detail and ability to manage multiple priorities.
• Ability to work independently while collaborating closely with the attorney.
• Proficiency with Microsoft Office, Adobe Acrobat, and the ability to quickly learn legal and practice management software.
• High level of professionalism, discretion, integrity, and sound judgment.
• A positive attitude, willingness to learn, and genuine commitment to providing exceptional client service.

The Ideal Candidate

The successful candidate is dependable, proactive, and takes genuine ownership of their work. They are comfortable making routine decisions independently, understand when attorney guidance is needed, and enjoy becoming an indispensable part of a small, collaborative law practice.

Most importantly, this individual recognizes that exceptional legal service extends beyond preparing documents and meeting deadlines. They are committed to creating an outstanding client experience by being responsive, organized, approachable, and attentive to every client's needs. They take pride in building trust, strengthening relationships, and contributing to a practice known for delivering personalized, high-quality legal services.

If you are looking for a position where your initiative, professionalism, and client service skills will be valued—and where you can grow alongside a thriving law practice—we encourage you to apply.

Salary

Full-Time (35 hours/week)

Salary: $50,000–$65,000