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Contracts and Procurement Specialist

GSI Service Group, Inc.

Boulder, CO

Full-time

Re-posted 27 days ago

Job description

JOB DESCRIPTION/SUMMARY
 
The Contracts and Procurement Specialist plays a central role in both subcontracting and prime contract administration functions across diverse project types, including general construction, fuels, MEC/UXO, environmental, and professional services. This position is responsible for the full lifecycle of subcontract and purchase order management — from pre-award planning to final closeout — as well as assisting with prime contract tracking, compliance, reporting, and interface.
 
This is a mid-level, professional position supporting both internal teams and external stakeholders, with a strong focus on Federal Government contracting. The ideal candidate will bring experience with Federal Acquisition Regulation (FAR), subcontract negotiation, document management, and cross-functional coordination.
 
This role reports to the Sr. Contracts & Procurement Manager and interfaces regularly with Project Managers, Division Leads, and Accounting/Finance personnel.
 
DUTIES AND RESPONSIBILITIES
 
Subcontract and Procurement Administration (Core)
  • Draft, issue, and negotiate a wide range of contractual instruments including:
    • Subcontracts
    • Purchase Orders (POs)
    • Change Orders (COs)
    • Professional Services Agreements (PSAs)
    • Master Services Agreements (MSAs)
    • Work Authorizations (WAs)
  • Develop and maintain complete, auditable procurement files in accordance with internal policy and federal guidelines
  • Support procurement planning and execution through all phases of project lifecycle
  • Monitor subcontractor compliance with insurance, bonding, safety, licensing, flowdown clauses, and other contractual requirements
  • Coordinate with Project Managers to align subcontract actions with project budgets, scopes, and schedules
 
Prime Contract & Client-Facing Support (Secondary)
  • Assist with administration and tracking of Prime Contracts, Task Orders, and Modifications
  • Review and help maintain data logs, contract trackers, and compliance calendars
  • Coordinate with Sr. Contracts Manager and Legal/Finance on prime-related matters
  • Prepare and format correspondence, change documentation, and closeout packages for client-facing use
  • Assist with responses to Notices, REAs, Claims, and client audits
 
Compliance and Internal Systems
  • Ensure alignment with FAR, DFARS, company SOPs, and applicable SBA/8(a) compliance requirements
  • Interface with internal systems (e.g., SharePoint, Deltek, Excel-based trackers) to maintain real-time contract data
  • Participate in recurring team meetings (REA updates, PCS, Contracts calls) to provide input and status
  • Support contract/subcontract closeout processes including lien waivers, vendor release, and file reconciliation
  • Track and follow up on COIs, reps & certs, SF1413s, and other compliance documents
 
PERFORMANCE EXPECTATIONS (First 90 Days)
  • First 30 Days: Meet key project and program stakeholders; review all active projects assigned
  • By Day 45: Actively manage procurement and subcontracting actions for assigned projects
  • By Day 90: Independently manage full-cycle PO and subcontract administration under minimal supervision
 
 
MINIMUM QUALIFICATIONS, SKILLS, AND EDUCATIONAL REQUIREMENTS
 
Required:
  • Reading Comprehension – Ability to carefully review, interpret, and follow written instructions, contract documents, and technical material.
  • Microsoft Office Proficiency – Basic to intermediate ability with Word, Excel, Outlook, and PowerPoint for document drafting, spreadsheets, and communications.
  • Communication Skills – Strong verbal and written communication; able to interact professionally with colleagues, managers, and external partners.
  • Work Ethic & Mindset – Demonstrated reliability, willingness to learn, and the ability to stay focused on tasks in a deadline-driven environment.
 
Preferred:
  • 1–5 years of experience in procurement and/or federal government contracts administration
  • Experience with FFP, IDIQ, and T&M contracts
  • Familiarity with FAR/DFARS, SBA 8(a), and USACE/NAVFAC-type contracting
  • Solid understanding of procurement file documentation and compliance auditing
  • Strong written/verbal communication and negotiation skills
  • Prior experience with construction or environmental contracting
  • Working knowledge of professional services agreements and service procurements
  • NCMA/ISM/NIGP certifications
 
WORK ENVIRONMENT
  • Position located in Boulder, CO (in-office presence required)
  • Reports to Sr. Contracts & Procurement Manager
  • Occasional overtime may be required to meet deadlines

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