Contract Courier Jobs in Decatur, GA (NOW HIRING)

Application Instructions
Founded in 1987, Conlan is a nationally recognized general contractor with active projects across the United States. Finding competent, extremely motivated individuals with a positive outlook to join our TEAM always excites us. If you get satisfaction in finding solutions, look forward to collaborating with a team, have a personal philosophy to always do your best, then we want to hear from you!
At Conlan, we strongly believe in employee tenure and want our company to be the job you retire at. We offer an array of benefits and support to foster healthy work environments. Should your goals align with ours, please click Apply Now and submit your resume via the attachment section.. We appreciate your interest in our company!
Position Description
The Senior Project Coordinator is the administrative cornerstone of Conlan's Project Management Team. This role owns the full lifecycle of project administration from initial project setup through contract execution and subcontract administration. Serves as the standard-bearer for administrative accuracy, process discipline, and compliance for Conlan's Project Coordinator Team. This position also encompasses secondary oversight of the corporate office environment, ensuring that Conlan's headquarters function professionally and without friction.
This is a high-ownership role. The person in this seat is trusted to operate independently, catch problems before they surface, and hold a standard that reflects The Conlan Way .
PRIMARY RESPONSIBILITIES
Project Setup & ERP Administration

• Assist as needed with Owner Contract development and execution; maintaining final executed records
• Set up new projects in Trimble Viewpoint Vista and Procore, ensuring all project data - contract values, cost codes, team assignments, and marketing information - is complete and accurate at project initiation
• Maintain project records in all systems throughout the project lifecycle; coordinate data updates with Project Managers and Accounting to include Changes to Owner Contracts
• Support project closeout administration, ensuring all required documentation is collected and filed

Subcontract Administration

• Issue, and manage subcontract workflows from award through full execution, ensuring accuracy in insurance, compliance, and terms.
• Track subcontract execution status across all active projects; follow up with subcontractors to ensure timely return of signed documents
• Verify compliance and assist subcontractors with Conlan's project insurance requirements
• Coordinate with Project Managers and Accounting to resolve subcontract discrepancies and support the buyout process

Notice of Commencement & Compliance

• Prepare and file Notices of Commencement (NOCs) for all applicable projects in accordance with state and county statutory requirements maintaining recorded copies in project files
• In coordination with accounting, monitor and troubleshoot subcontractor compliance discrepancies - contract executions, insurance gaps, missing lien waivers

Team Leadership & Process Standards

• Directly supervise and mentor one to two Project Coordinators; provide quality review, and developmental feedback
• Own and continuously improve standard operating procedures, templates, and checklists for all project coordination workflows
• Serve as the go-to resource for Project Managers in Atlanta on administrative process and compliance questions, assisting our Jacksonville and Dallas office as needed

SECONDARY RESPONSIBILITIES
Office Operations
In addition to core project coordination responsibilities, this role provides oversight of the Atlanta corporate office environment.

• Supervise the Receptionist, providing day-to-day direction and performance guidance
• Serve as primary liaison with building management on facility matters, maintenance requests, and lease compliance
• Manage office supply procurement and vendor relationships; evaluate cost and service quality
• Oversee office equipment, mail, courier accounts, and general facility logistics

Coordinate logistics for Conlan events: travel arrangements, venue scheduling and hospitality
Position Requirements
QUALIFICATIONS
Required

• 8 - 15 years of experience in construction project coordination or administration within a general contracting or construction management environment
• Hands-on experience with subcontract administration and owner contract management
• Proficiency with a construction ERP system - Trimble Viewpoint Vista strongly preferred; Procore or equivalent acceptable
• Demonstrated ability to manage high-volume administrative workload across multiple simultaneous projects with accuracy and composure
• Experience supervising or mentoring at least one direct report
• Strong command of Microsoft Office Suite, particularly Word, Excel, and Outlook
• Exceptional attention to detail and document accuracy; understands that errors in contract administration carry real legal and financial consequence

Preferred

• Background in commercial or industrial general contracting - distribution, logistics, or tilt-wall construction experience a plus
• Familiarity with lien law compliance and statutory filing requirements across multiple states
• Associate's or Bachelor's degree in Business Administration, Construction Management, or a related field

Work Location

• In person at Corporate Office in Marietta, GA

WHAT SUCCESS LOOKS LIKE
Success in this role is reflected in someone who is reliable, has a strong work ethic, committed to quality work and promptly responds to issues and requests. Projects are set up correctly from the start and details of the project's administrative needs are not glossed over. The project coordinator below this role is growing and the office is running smoothly. The person in this role does not wait to be asked, they see what needs to happen, they make it happen, maintaining Conlan's standards.
Equal Opportunity Employer
The Conlan Company ("Company") Equal Employment Opportunity policy prohibits unlawful discrimination against any individual. The Company provides equal employment opportunities without regard to race, color, religion, sex, national origin, citizenship status, age, disability of any other category protected under applicable law. In addition, employees are protected from discrimination based on marital status, sexual orientation, gender identity, and/or relationship recognition under applicable federal, state, or local laws. This policy extends to all terms and conditions of employment, including, but not limited to, selection, promotion, transfer, compensation, performance evaluation, assignment, leaves of absence and training.
The Company has a strict policy against retaliation. All employees are prohibited from retaliating against a person who files a charge of discrimination, participates in a discrimination proceeding, or otherwise opposes an unlawful employment practice in accordance with applicable law.