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Conference Events Manager Jobs in West Virginia (NOW HIRING)

Alterra

Food and Beverage Group Manager

Snowshoe, WV · On-site

Managing standards of quality, service, safety, and profit * Developing and implementing goals ... Coordinating additional staff needs for special events and conference center business * Inspecting ...

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Conference Events Manager information

What is a conference events manager?

Conference Events Managers are professionals responsible for planning, organizing, and overseeing conferences, meetings, and large-scale events. They handle everything from budgeting and venue selection to coordinating logistics, managing vendors, and ensuring the event runs smoothly. Their role often involves collaborating with clients, delegating tasks to staff, and troubleshooting issues on the day of the event. Effective communication, organization, and problem-solving skills are essential in this role.

What are the key skills and qualifications needed to thrive as a conference events manager?

To thrive as a Conference Events Manager, you need strong organizational abilities, project management experience, and a background in event planning, often supported by a degree in hospitality, communications, or a related field. Proficiency with event management software, budgeting tools, and registration platforms is typically required, and certifications like CMP (Certified Meeting Professional) can be advantageous. Excellent interpersonal skills, attention to detail, and the ability to handle high-pressure situations help you excel in coordinating teams and ensuring client satisfaction. These skills and qualities are vital because they enable you to deliver seamless, successful events that meet objectives and exceed stakeholder expectations.

What are some common challenges faced by conference events managers when coordinating large-scale events?

Conference Events Managers often face challenges such as managing last-minute changes from speakers or vendors, ensuring seamless communication among diverse teams, and handling unexpected logistical issues like technology glitches or sudden changes in attendee numbers. Balancing the needs of multiple stakeholders while staying within budget and timeline constraints is a frequent pressure point. Successful managers are proactive in contingency planning and excel at quick problem-solving to ensure events run smoothly.

What cities in West Virginia are hiring for Conference Events Manager jobs?

Cities in West Virginia with the most Conference Events Manager job openings:

Conference Events Manager jobs near you
Infographic showing various Conference Events Manager job openings in West Virginia as of August 2026, with employment types broken down into 85% Full Time, 14% Part Time, and 1% Contract. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution.

Conference Services Coordinator

VP Management

Charleston, WV • On-site

Full-time

Re-posted yesterday

Job description

Job Title: Conference Services Coordinator

Location: VP Management

Department: Sales & Catering

Reports To: Director of Sales

Position Summary:

The Conference Services Coordinator is responsible for planning, coordinating, and executing meetings, conferences, and events held within the hotels event spaces This role serves as the primary liaison between clients and hotel departments to ensure seamless event execution and exceptional guest satisfaction. 

Key Responsibilities:

Event Planning & Coordination

  • Collaborate with clients to understand event objectives, requirements, and preferences. 
  • Develop detailed event orders (BEOs) and timelines for internal departments.
  • Coordinate logistics including room setups, audiovisual needs, catering, signage, and décor.
  • Conduct site visits and preconference meetings with clients. 

Client Relations

  • Serve as the main point of contact for clients from contract signing through event completion.
  • Provide timely responses to inquiries and resolve issues with professionalism.
  • Build and maintain strong relationships to encourage repeat business and referrals.

Internal Communication

  • Liaise with banquet, culinary, front office, housekeeping, and engineering teams to ensure flawless execution. 
  • Communicate changes and updates promptly to all relevant departments.

 Administrative Duties

  •  Maintain accurate records of event details, contracts, and billing.
  •  Assist with invoicing and post-event follow-up including feedback collection.
  •  Support the sales team with proposals, contracts, and client communications as needed.

Sales Support

  • Participate in sales calls and presentations when required.
  •  Assist in up selling hotel services and amenities to maximize revenue.

Qualifications:

  • Bachelor's degree in Hospitality Management, Event Planning, or related field preferred.
  • 2+ years of experience in conference services, event planning, or hospitality.
  • Strong organizational and multitasking skills.
  • Excellent verbal and written communication abilities.
  • Proficiency in event management software and Microsoft Office Suite.
  • Ability to work flexible hours including evenings, weekends, and holidays as needed.

Physical Requirements:

  • Ability to stand and walk for extended periods.
  • Lift and carry up to 25 lbs occasionally.
  • Navigate event spaces and assist with setup oversight. 

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