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Conference Administrative Assistant Jobs in Oregon

Fisec Global

Administrative Assistant

Tualatin, OR · On-site

$40/hr

Administrative Assistant Location Tualatin, Oregon (100% On-site) Work Schedule * Monday - Friday ... Conference room bookings * Catering * Room preparation * Coordination with attendees * Manage ...

Visiting Angels

Administrative Assistant

Eugene, OR · On-site

$23/hr

The role the Administrative Assistant includes a broad range of duties including: customer service ... Maintain the reception/entry and conference areas in a professional manner * Purchase and manage ...

Visiting Angels

Administrative Assistant

Eugene, OR · On-site

$18.25 - $24.50/hr

The role the Administrative Assistant includes a broad range of duties including: customer service ... Distribute incoming and prepare outgoing mail Maintain the reception/entry and conference areas in ...

ATD Technology LLC

Administrative Assistant

Portland, OR · On-site

$19 - $25.75/hr

... conference room scheduling, receiving deliveries; submitting maintenance/equipment repair requests, petty cash tracking, and back-up of duties of partner front office administrative assistant. Work ...

WinMax

Administrative Assistant 4

Tualatin, OR · On-site

$45 - $49/hr

Administrative Assistant This is a fantastic Administrative Assistant opportunity working on-site ... Conference room scheduling and management * Complex and frequent travel arrangement - domestic and ...

Winmax Systems

Administrative Assistant 4

Tualatin, OR · On-site

$45 - $49/hr

Administrative Assistant 4 Tualatin, OR (100% onsite) 12 months contract Looking for a highly ... Conference room scheduling and management * Complex and frequent travel arrangement - domestic and ...

ATD Technology LLC

Administrative Assistant

Portland, OR · On-site

$19 - $25.75/hr

... conference room scheduling, receiving deliveries; submitting maintenance/equipment repair requests, petty cash tracking, and back-up of duties of partner front office administrative assistant. Work ...

GovernmentJobs.com

Administrative Assistant

Salem, OR · On-site

$18 - $24.25/hr

Coordinates conference, meeting and training room reservations for meetings or vendor demonstrations. * Assists Administrative Services Manager with recruitment process. * Acts as primary initial ...

Marion County

Administrative Assistant

Salem, OR · On-site

$28.11 - $37.70/hr

Coordinates conference, meeting and training room reservations for meetings or vendor ... Assists Administrative Services Manager with recruitment process. Acts as primary initial interview ...

Marion County, OR

Administrative Assistant

Salem, OR · On-site

$28.11 - $37.70/hr

Coordinates conference, meeting and training room reservations for meetings or vendor ... Assists Administrative Services Manager with recruitment process. * Acts as primary initial ...

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Administrative Assistant

Tualatin, OR • On-site

Fisec Global
IT Services • 201 - 500 employees
Learn more about Fisec Globalexternal

$40/hr

Other

Posted 4 days ago

Job description

Job Title: Administrative Assistant
Location
Tualatin, Oregon (100% On-site)
Work Schedule
  • Monday - Friday
  • No remote or hybrid work option
Payrate: $40/Hr on w2
12+ Month Contract
Top skills:
o Complex calendar management
o 10 of min experience in a high level of Adim role
o Preferred experience in hi-tech
o MS Suite - High level expertise
Job Summary
We are seeking a highly motivated, energetic, and proactive Administrative Assistant to support one or more Corporate Vice Presidents along with a small group of Director-level executives at a leading semiconductor equipment company.
This position requires an experienced administrative professional who thrives in a fast-paced environment, excels at executive support, and can confidently manage multiple priorities while maintaining professionalism and confidentiality.
Key Responsibilities
  • Provide executive administrative support to Corporate Vice Presidents and Directors.
  • Manage complex executive calendars, including coordination across multiple U.S. regions.
  • Schedule and coordinate:
    • Customer meetings
    • Supplier meetings
    • Internal meetings
    • Corporate events
  • Arrange meeting logistics including:
    • Conference room bookings
    • Catering
    • Room preparation
    • Coordination with attendees
  • Manage conference room scheduling.
  • Coordinate complex domestic and international travel.
  • Prepare and submit expense reports.
  • Maintain office supplies.
  • Make restaurant reservations for customer meetings.
  • Partner with IT to ensure meeting technology is functioning properly (conference rooms, projectors, etc.).
  • Assist with holiday parties, all-employee meetings, and other corporate events.
  • Perform additional administrative duties as assigned.
Required Qualifications
  • High School Diploma or equivalent.
  • Previous experience in a similar Administrative Assistant or Executive Assistant role.
  • Experience supporting senior executives.
  • Strong organizational and multitasking skills.
  • Ability to manage confidential information.
  • Excellent written and verbal communication skills.
  • Strong problem-solving and decision-making abilities.
  • Ability to remain calm and professional under pressure.
  • Comfortable adapting quickly to changing priorities.
  • Positive, customer-service-oriented attitude.
Preferred Qualifications
  • Experience in the high-tech or semiconductor industry.
  • Experience using Concur for travel and expense management.
Technical Skills
Required:
  • Microsoft Outlook
  • Microsoft Teams
  • Microsoft Word
  • Microsoft Excel
  • Microsoft PowerPoint
Preferred:
  • SAP Concur
Ideal Candidate
The ideal candidate will:
  • Thrive in a fast-paced executive environment.
  • Be highly organized and detail-oriented.
  • Build strong working relationships across departments.
  • Work effectively with executives who have different communication styles.
  • Handle last-minute travel changes and scheduling conflicts with professionalism.
  • Be resourceful and solution-oriented.
  • Demonstrate flexibility and adaptability.
  • Take initiative and maintain a positive attitude.
  • Enjoy collaborating with IT, Facilities, Catering, Security, and fellow Administrative Assistants.
Team Structure
  • Supports:
    • At least one Corporate Vice President
    • A small group of Director-level leaders
  • Organization size:
    • Approximately 900 employees
    • 1 Executive Administrator
    • 2 Administrative Assistants
  • Reports to a Corporate Vice President while receiving day-to-day direction from the Executive Administrator.
Work Environment
  • Business casual attire on most days.
  • Business casual+ attire required during customer visits.
  • Highly collaborative team environment.
  • Frequent interaction with executives, customers, and internal support teams.
General Responsibilities
  • Provide analytical and specialized administrative support to executives and managers.
  • Perform research and data analysis.
  • Analyze problems and recommend solutions.
  • Prepare reports and presentations.
  • Coordinate activities across departments and external stakeholders.
  • Gather information from employees at all organizational levels.
  • Handle confidential and sensitive information with discretion.

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