About Sacred Heart UniversityAs one of the nation's largest Catholic universities and among the fastest-growing private doctoral institutions in the U.S., Sacred Heart University is a national leader in shaping higher education for the 21st century. SHU offers more than 100 undergraduate, graduate and doctoral programs on its Fairfield, Conn., campus. Sacred Heart also has a campus in Dingle, Ireland, and offers online programs. Nearly 10,000 students attend the University's nine colleges and schools: College of Arts & Sciences; School of Communication, Media & the Arts; School of Social Work; School of Performing Arts; College of Health Professions; the Isabelle Farrington College of Education & Human Development; the Jack Welch College of Business & Technology; School of Computer Science & Engineering and the Dr. Susan L. Davis, R.N., & Richard J. Henley College of Nursing. Sacred Heart, a Laudato Si' campus, stands out from other Catholic universities as it was established to be led by the laity. This contemporary Catholic university is rooted in the rich Catholic intellectual tradition and the liberal arts and, at the same time, cultivates students to be forward thinkers who enact change-in their own lives, professions and in their communities. The Princeton Review includes SHU in its Best 391 Colleges: 2026 Edition and Best Business Schools: 2025 Edition. Sacred Heart is home to the award-winning, NPR-affiliate station, WSHU Public Radio; a Division I athletics program and an impressive performing arts program that includes choir, band, dance and theatre. www.sacredheart.edu
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To applyQualified candidates are invited to submit a completed application and résumé through the University's online application system. Applications submitted outside of the official Careers at SHU website will not be considered. Applicants should not apply through third-party or external job sites, as such postings may be fraudulent or may misrepresent opportunities that are no longer available at the University. A cover letter or statement of interest is preferred for all staff positions.
Sacred Heart University complies with all federal and state employment laws and regulations. Applicants must be lawfully authorized to work for any employer in the United States. We are unable to sponsor or take over sponsorship of an employment Visa for this position.
Position SummaryProvide primary administrative support for clinical components of the Department of Communication programs by managing key administrative tasks in clinical education.
Assist in assuring compliance with CAA, CT DOE, SARA, program, and University requirements.
Principal Duties & Responsibilities- Provide administrative support to the Director of Clinical Education and Program Director.
- Manage clinical education contracts by coordinating with SHU legal and college and university departments (e.g., PT, OT), as well as clinical facilities' legal teams. Liaise with the CHP Dean's Office and other offices for approval, return fully-executed contracts to clinical partner sites, and monitor expiration dates.
- Maintain CALIPSO records for clinical education, including clinical experiences, practicum agreements, and contracts. Monitor and ensure compliance with supervisor requirements throughout the process.
- Support the Director of Clinical Education with student evaluations, clinical contracts, mailings, manual revisions, and managing student and clinic documentation. Oversee the annual project calendar and reserve rooms for clinical education meetings and events using Pioneer Planner.
- Revise and produce print materials (e.g., Student Manual, Clinical Education Manuals, clinical correspondence, etc.). Collaborate with university marketing and webpage teams to create promotional content for the website and social media platforms.
- General administrative support for SLP faculty, including special events planning.
- Supervise Graduate Assistant(s)
- Support of Program Directors: monitor, record, and report all student outcomes; successes,
clinical, program, and accreditation record keeping and reports, and other reports as requested by Directors. - Monitor student compliance with medical and background check requirements (e.g., health insurance, CPR certification, titers, and immunizations) on electronic compliance management systems (e.g., Castlebranch).
- Create and maintain email, mailing, and contact lists for students, alumni, faculty, and external clinical educators to support clinical education needs and foster ongoing engagement.
- Assist with admissions, orientation, and commencement activities.
- Create a professional environment in which program academic and clinical objectives, FERPA, and HIPAA requirements are met, and collegiality with faculty, staff, and students is maintained.
- Maintain site, student, and clinical educator profiles for on-campus and off-campus practica.
- Manage department administrative tasks as assigned by the Director of Clinical Education and Program Director.
- Coordinate scheduling and client follow-up for clinical services. Manage ordering, equipment maintenance, and inventory of supplies, as well as billing, to ensure the clinic is adequately equipped to support clinical operations.
- Other duties as assigned.
Knowledge, Skills, Abilities, & Other Attributes- A minimum of an undergraduate degree is preferred.
- At least three years of administrative experience.
- Expert-level proficiency in MS-Office applications (Excel, Outlook, PowerPoint, Word).
- Willingness to learn and effectively use clinical education management systems, including platforms and software required to support clinical practica and related administrative tasks.
- Experience in contract management preferred.
- Strong communication skills across face-to-face, phone, and email interactions, with the ability to convey information clearly and professionally.
- Excellent organizational and time management skills.
- Self-starter and able to manage multiple tasks in a timely manner in the context of a busy work environment.
- Proactive and capable of taking the initiative to complete tasks and follow up on office/program functions.
- Maintain confidentiality and demonstrate the ability to work both independently and collaboratively.
Unusual Working ConditionsMay occasionally be required to work late with advance notice. This position entails a range of responsibilities and competing priorities within an active office environment.
This job posting provides an overview of the role's general nature and expected tasks. It is not meant to be a comprehensive list of all duties performed. The university reserves the right to modify or reassign job responsibilities at any time. This posting description does not constitute an employment contract, either explicit or implied.
Sacred Heart University is a space that respects and embraces differences, recognizes the unique contributions that individuals can make, and creates a community that maximizes the potential of all faculty and staff. As an equal opportunity employer, we encourage applications from qualified candidates who reflect the wider world in which we live.
