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POSITION PROFILE

 

Job Title:         Emissions Data Administrator

Reports to:       Operations Supervisor Source

Department:    Emission Services  Group

Location:         Edmonton/Calgary

 

Completed By: Ray Brown                                                                             Date:  February 14, 2024

Approved By:                                                                                                   Date:

 

Basic Purpose:   What is the overall function of the job? 

• Provide administrative support to Source Emissions Teams
• Provide excellent customer service to both internal and external clients
• Perform data admission into a variety of internal and external platforms
• Upload data into various third party, customer and/or government reporting databases
• Compile reports and send them out within required timelines

Key Accountability/Responsibilities:   What specifically is this job expected to accomplish? 

• Perform data entry for the daily work as scheduled by the Operations Supervisor

• Prepare Compliance pre-job field sheets
• Verify Post-job field sheets and Data Package delivery
• Verify Field Chain of Custody
• Review job confirmation reports from outsource labs and complete lab report verification
• Complete and file AMD11 Notifications and related ETS data verifications
• Daily Ambient reporting
• Google Worksheet platform maintenance and field sheet updates
• Perform Service Fusion Maintenance
• Inform the Operations Supervisor of any quality or data issues as soon as they become apparent.
• Inform the Operations Supervisor immediately of any customer service issues as they become apparent.

• Supports and complies with all Bureau Veritas policies, Quality System and Health & Safety program

• Implementation, maintenance and improvement of the management system
• Identification of deviations from the management system, including standard operating procedures and work instructions
• Initiation of actions to prevent or minimize such deviations.
• Reporting to  management on the performance of the management system and any need for improvement
• Ensuring the effectiveness of field activities
• Development, modification, verification and validation of methods
• Analysis of results
  • Where applicable this may include statements of conformity or opinions and interpretations
• Report, review and authorization of results

• Adheres to Bureau Veritas Code of Ethics Policy
• Participates, when requested in Emission Services health & safety meetings
• Participates, when requested, in Emission Services internal and external audits
• Ensures proper use of personal monitors, and all required PPE
• Ensures common work area are kept clean at all times
• Provides excellent customer service by always presenting a professional and cooperative attitude
• Always represents Bureau Veritas in a positive way
• Always complies with client and Bureau Veritas safety initiatives and rules
• Always ensures that all reasonable and safe client requests and expectations are met
• Maintains a positive and cooperative work attitude
• Communicate with the Operations Supervisor to ensure the correct level of supplies are available to do their job
• Develops a strong supportive relationship with the Source Emission Team and the Operations Supervisor
• Develops a strong supportive relationship with the Emission Services Group and the Customer Service Team
• Perform ordering and receiving duties using FLEX
• Support the Customer Service Team through reviewing and updating calibration records and completing peer reviews of client reports
• Other additional duties as designated by the Emission Services Manager

Skills and Knowledge:  What skills and knowledge are used to carry out job responsibilities and solve problems?

• 2-year technical diploma or equivalent experience
• Up to 2 years data administration,  project management or customer service experience
• Other petroleum, environmental, or related experience an asset
• Strong telephone and email communication skills as these will be the primary communication tools we use to ensure we are delivering on our promises to our customers
• Self-motivated, reliable and trustworthy. Ability to work under minimal supervision with high problem solving skills
• Strong customer service skills and commitment to providing exceptional customer service
• Skilled in problem solving, effective communication
• You are ethical, dynamic, motivated and results oriented
• Strong computer literacy (Microsoft Word, Excel, Outlook etc.)

 Work Relationships            

Internal: Emission Services , Customer Experience, and Sales Departments

External: Clients, Competitors, Government Representatives

Working Conditions:  physical work environment, physical effort, visual and listening attention, and travel

• Work is primarily inside the office working on a computer for extended periods
• To meet our customer's needs you must be flexible with your working hours. Overtime may be required
• You must be capable of changing priorities and balancing workloads to meet tight deadlines
• You must be capable of cooperating with your coworkers and supervisors to ensure our client's expectations are met