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Collection Legal Assistant Jobs in Florida (NOW HIRING)

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LEGAL ASSISTANT II - 41000836

Tallahassee, FL · On-site

$43K/yr

LEGAL ASSISTANT II - 41000836 Pay Plan: Career Service Position Number: 41000836 Salary: $43,055.22 ... assist with data collection and reports. - Maintain and file all records and reports on case ...

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Infographic showing various Collection Legal Assistant job openings in Florida as of June 2026, with employment types broken down into 3% As Needed, 63% Full Time, 28% Part Time, 3% Temporary, and 3% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Legal Assistant- Guardianship & Probate

Miami Lakes, FL • On-site

The Law Offices of Stephanie A. Cruz, P.A.
See more jobs at The Law Offices of Stephanie A. Cruz, P.A.external

$23/hr

Full-time

Re-posted 12 days ago

Job description

Our busy legal firm is looking for an efficient, organized legal assistant to help our attorney and paralegal assist clients and ensure we’re operating efficiently. You’ll assist with the preparation of legal documents and handle all office correspondence, including answering phone calls and emails, arranging meetings and signings, and reminding the team of upcoming deadlines. If you have experience in a law firm environment, work well under pressure, and are looking for a rewarding opportunity in the legal industry, we want to connect with you.

Compensation:

$18 - $23 hourly


Responsibilities:

  • Assist the attorney and lead paralegal with Florida guardianship and probate matters from opening through closing.

  • Under attorney supervision, prepare, proofread, and electronically file petitions, pleadings, motions, inventories, annual accountings, plans, notices, and other court-required documents.

  • Draft routine probate and guardianship documents using established templates.

  • Maintain court calendars and monitor all statutory deadlines, hearings, and annual reporting requirements.

  • Coordinate with clerks, judicial assistants, court-appointed attorneys, examining committees, guardians, personal representatives, and financial institutions.

  • Communicate professionally with clients regarding case status, required documentation, and upcoming deadlines.

  • Prepare correspondence and legal documents for attorney review.

  • Assemble and organize exhibits and supporting documentation.

  • Open new matters, maintain electronic and physical case files, and ensure files remain organized and up to date.

  • Assist with estate administration by preparing documents related to asset collection, creditor claims, inventories, accountings, and distributions.

  • Under attorney supervision, prepare and file annual guardianship reports, accountings, care plans, and other required compliance documents.

  • Schedule client meetings, hearings, mediations, depositions, and court appearances.

  • Perform e-filing through the Florida Courts E-Filing Portal.

  • Provide exceptional client service while maintaining confidentiality and professionalism.

  • Assist the Attorney and Lead Paralegal with event planning for community workshops.


Qualifications:
  • Associate’s degree, or some college is preferred; high school diploma or equivalent is necessary
  • Applicants must have excellent communication skills and organizational skills
  • Applicants must be able to type 50 words per minute or faster
  • Ability to comfortably use all Microsoft Office products
  • Able to meet demanding deadlines in a fast-paced environment

  • At least one (1) year of Florida probate and/or guardianship legal assistant experience required.

  • Working knowledge of the Florida Probate Rules and Florida Guardianship Law.

  • Experience with Florida Courts E-Filing Portal.

  • Strong drafting, proofreading, and organizational skills.

  • Ability to manage multiple files and deadlines with minimal supervision.

  • Excellent written and verbal communication skills.

  • Proficiency in Microsoft Office and Adobe Acrobat.

  • Detail-oriented, dependable, and committed to providing outstanding client service.

  • Good attitude.

  • Open to constructive criticism about work quality.

  • Bilingual in Spanish and English Required.


About Company

The Law Offices of Stephanie A. Cruz, P.A. is a law firm based in Miami Lakes, Florida, serving clients for over 10 years with a focus on probate, estate planning, guardianship, real estate, and family law. We are a client-centered firm known for compassionate legal service, efficient case handling, and community involvement — particularly in the special needs advocacy space.

Our firm combines a high level of professionalism with a warm, welcoming environment. We are growing and looking for a driven, people-oriented individual to help us connect with new clients and guide them through their legal journey with confidence and care. This law office won "Best Legal 2025" in Miami Lakes.