Clinical Logistics Associate Jobs in California (NOW HIRING)

AllSTEM Connections is seeking a Senior Associate, Niche Conferences, Clinical Contracts & Budgets to work remotely in PST (preferred), MST, or CST. EST if they can align to PST is acceptable.
This is a 12-month contract position. Possible extension/temp-to-hire.
Hourly rate is up to $40/hour.
M-F, 8AM - 5PM.
SUMMARY:
The ideal candidate for the Senior Associate, Clinical Contracts & Budgets role is a highly organized, detail-oriented professional with experience supporting contracting, budgeting, and operational activities in a regulated biotech, pharma, or medical device environment. This individual brings strong Excel and SmartSheet skills, a project-management mindset, and the ability to coordinate cross-functionally with finance, contracting teams, administrators, and healthcare professionals. They are comfortable supporting clinical advisory boards, managing dashboards, tracking deliverables, and ensuring contract-related follow-ups and documentation are completed accurately and on time. Success in this role requires adaptability, strong follow-through, discretion with confidential information, and the ability to quickly learn evolving systems such as Salesforce and procurement tools. Candidates should thrive in a fast-paced, remote environment and be able to support Pacific Time business hours.
RESPONSIBILITIES:
This role will provide support for contracts, operations and niche conferences to the Clinical Development Therapeutic Area. Reporting into the Senior Manager for Strategic Planning & Operations (SPO), this position will directly support logistics for niche scientific and clinical conferences, manage operational workflows, and support cross-functional activities. Position operates within a fast-paced environment, and the ideal candidate will possess the ability to take initiative, solve problems, work independently and exercise appropriate judgment.
1. Niche Conference & Event Support
- Partner with SPO and CRMD to execute niche conferences.
- Coordinate event logistics including room booking and investigator coordination.
- Track sponsorship commitments and provide weekly progress reports.
2. Operational & Business Support
- Support SPO in developing modular materials.
- Contribute to onboarding and communication workflows.
3. Contracting & Invoicing Coordination
- Support contracting workflows including Confidential Disclosure, Fee-for-Service, and Purchase Orders.
- Support resolution of contract and budget issues
- Maintain contract tracking in appropriate systems
- Maintain payment data tracking in appropriate systems
- Responsible for providing information for entry into systems
4. Administrative Support
- Maintain calendars, support trainings, and assist with travel and events.
QUALIFICATIONS:
• Good working knowledge of common software packages (e.g. Office 365 esp. Excel, Word, PowerPoint, SharePoint, Microsoft Teams, SAP, Ariba, Smartsheet)
Strong communication, attention to detail, ability to manage multiple priorities, problem solving, and ability to work independently.
• Experience with contracts and/or invoicing preferred.
• Proactively identifies and implements process improvement opportunities.
• Ability to create documentation for team processes.
• Excellent verbal and written communication skills. Communicates effectively within department.
• Negotiation and relationship management skills
• Tolerance of ambiguous situations, comfortable asking questions to obtain information needed to complete assigned tasks.
• Completes tasks and makes decisions with minimal direction and strong ability to prioritize multiple assignments.
• Self-motivates and takes full responsibility and ownership of tasks assigned. Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, AllSTEM Connections is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AllSTEM Connections participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Additional Skills
(none specified)
AllSTEM Representative Contact Info
Account Executive:
SMITH
Branch Phone:
(909) 244-1777
Location:
Ontario, CA