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Client Project Coordinator Jobs in Rhode Island (NOW HIRING)

Thielsch Engineering

Project Coordinator

Cranston, RI · On-site

The Project Coordinator supports the successful execution of HVAC installation, controls, and ... Register equipment warranties , including Mitsubishi and JB warranties, to ensure client protection ...

Rise Group Inc

Project Coordinator

Cranston, RI · On-site

$60 - $90/hr

... client protection and manufacturer compliance.Support scheduling and coordination of service-related activity associated with projects, controls work, and installed systemsAssist with scheduling ...

RISE GROUP INC

Project Coordinator

Cranston, RI · On-site

The Project Coordinator supports the successful execution of HVAC installation, controls, and ... Register equipment warranties , including Mitsubishi and JB warranties, to ensure client protection ...

Rise Group

Project Coordinator

Cranston, RI · On-site

$55 - $85/hr

Coldmasters The Project Coordinator supports the successful execution of HVAC installation ... Register equipment warranties, including Mitsubishi and JB warranties, to ensure client protection ...

Harris

Project Manager

Carolina, RI · Remote

$75/hr

... client projects of various size/complexity with a matrixed project team. The PM plans, directs and coordinates all project activities to ensure deliverables, timelines and budgets are met with a high ...

IQVIA

Client Services Manager

Providence, RI · Remote

The Client Service Manager is an integral part of our team at Simpson Healthcare. Our Client Service Managers are primarily responsible for coordination of ongoing projects with our clients across ...

IQVIA, Inc.

Client Services Manager

Providence, RI · On-site

The Client Service Manager is an integral part of our team at Simpson Healthcare. Our Client Service Managers are primarily responsible for coordination of ongoing projects with our clients across ...

Harris

(Remote) Application Consultant

Carolina, RI · On-site +1

Develop a close working relationship with Project Coordinators and primary contacts at each client site to ensure that the site is prepared for implementation and training activities as well as to ...

Harris

(Remote) Application Consultant

Carolina, RI · On-site +1

Develop a close working relationship with Project Coordinators and primary contacts at each client site to ensure that the site is prepared for implementation and training activities as well as to ...

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Client Project Coordinator information

See Rhode Island salary details

$11

$22

$31

How much do client project coordinator jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for client project coordinator in Rhode Island is $22.71, according to ZipRecruiter salary data. Most workers in this role earn between $19.09 and $25.91 per hour, depending on experience, location, and employer.

What does a client project coordinator do?

A Client Project Coordinator is responsible for managing and facilitating communication between clients and project teams to ensure that projects are completed on time and meet client expectations. They organize project schedules, track progress, handle documentation, and address any issues that arise during the project lifecycle. Their role is crucial in maintaining client satisfaction, coordinating resources, and ensuring that all stakeholders are kept informed throughout the project.

What are the key skills and qualifications needed to thrive as a client project coordinator?

To thrive as a Client Project Coordinator, you need strong organizational skills, project management knowledge, and experience in coordinating multiple tasks, often supported by a bachelor's degree in business or a related field. Familiarity with project management software like Asana, Trello, or MS Project and proficiency in Microsoft Office are typically required. Exceptional communication, problem-solving abilities, and attention to detail help you stand out in this role. These skills and qualities are crucial for ensuring projects run smoothly, client expectations are met, and teams remain aligned throughout the project lifecycle.

What are some common challenges a client project coordinator faces when managing multiple client projects simultaneously?

One of the main challenges for Client Project Coordinators is effectively balancing the needs and timelines of multiple clients at once. Coordinators must prioritize tasks, manage shifting deadlines, and communicate clearly to keep all stakeholders updated. Juggling competing requests while ensuring each project stays on track requires strong organizational and time-management skills. Additionally, facilitating collaboration among internal teams and external clients can be demanding, but it is essential for delivering successful outcomes.

Is a client project coordinator a high paying job?

A client project coordinator's salary varies based on industry, experience, and location, but it is generally considered an entry- to mid-level position with moderate pay. While some roles offer competitive salaries, it is typically not classified as a high-paying job compared to managerial or specialized roles. Skills in project management tools and certifications can influence earning potential.

What is a client project coordinator?

A client project coordinator is responsible for managing communication between clients and project teams, ensuring project goals are met on time and within scope. They coordinate tasks, track progress using tools like project management software, and facilitate smooth workflow to deliver successful outcomes.

What are the most commonly searched types of Client Project jobs in Rhode Island?

The most popular types of Client Project jobs in Rhode Island are:

What cities in Rhode Island are hiring for Client Project Coordinator jobs?

Cities in Rhode Island with the most Client Project Coordinator job openings:

Client Project Coordinator jobs near you

Project Coordinator

Thielsch Engineering

Cranston, RI • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 8 days ago

Key responsibilities

  • Support the execution of HVAC installation, controls, and electrical projects from kickoff through closeout.

  • Assist with project setup, coordination, documentation, scheduling, and administrative support for project managers and technical managers.

  • Coordinate communication, track schedules, milestones, and deliverables, and support permit applications, inspections, and project closeout activities.

Job description

The Project Coordinator supports the successful execution of HVAC installation, controls, and electrical projects, while also coordinating related service activities, including preventive maintenance. This role provides administrative, scheduling, documentation, invoicing, and permitting support to the HVAC Install Manager and the Controls & Electrical Manager, helping ensure projects and service obligations are properly planned, compliant, billed, and closed out. The ideal candidate is highly organized, detail-oriented, and comfortable supporting both project-based work and recurring service activity in a commercial mechanical environment.
Responsibilities:
  • Support commercial HVAC installation, controls, and electrical projects from kickoff through closeout
  • Assist the HVAC Install Manager and Controls & Electrical Manager with project setup, coordination, and administrative support
  • Create, maintain, and organize project documentation, schedules, and records within project management and accounting systems
  • Coordinate communication between project managers, service teams, field supervisors, technicians, subcontractors, vendors, customers, and accounting
  • Track project schedules, milestones, and deliverables, proactively identifying and escalating conflicts, delays, or risks
  • Assist with material ordering, tracking, and delivery coordination to ensure site readiness
  • Maintain accurate records for submittals, RFIs, change orders, purchase orders, and approvals
  • Log and track approved scope changes and pricing requests as directed by project leadership
  • Prepare meeting agendas, capture meeting minutes, and follow up on action items
  • Coordinate permit applications for HVAC, controls, and electrical work in accordance with project scope and local requirements
  • Prepare and submit permit documentation including drawings, specifications, insurance certificates, and contractor credentials
  • Track permit status, approvals, inspections, fees, and expiration dates
  • Coordinate required inspections with inspectors, field supervisors, and customers
  • Maintain organized, audit-ready permit and inspection records
  • Register equipment warranties, including Mitsubishi and JB warranties, to ensure client protection and manufacturer compliance.
  • Support scheduling and coordination of service-related activity associated with projects, controls work, and installed systems
  • Assist with scheduling preventive maintenance visits, seasonal service work, and warranty-related service activity
  • Coordinate service schedules with customers, technicians, service coordinators, and project teams to avoid work conflicts
  • Track completion of service and PM activities to ensure contractual obligations are met and documented
  • Enter, review, and validate installer and technician timesheets for payroll processing, ensuring time is coded accurately to the correct job, phase, cost code, and pay type
  • Verify time entries for completeness, accuracy, and compliance with company policies, and payroll deadlines
  • Follow up with installers, technicians, and supervisors to resolve missing, incorrect, or late time entries
  • Coordinate with payroll teams to support timely and accurate payroll processing
  • Maintain organized, audit-ready labor and timekeeping records
  • Support project invoicing, including monthly progress billing and percent-complete billing
  • Prepare and assemble billing documentation in AIA formats (G702/G703 or equivalent)
  • Track contract values, approved change orders, retainage, and prior billings to ensure accurate applications for payment
  • Coordinate with project managers and accounting to confirm billed progress aligns with field completion
  • Assist with service-related invoicing tied to preventive maintenance, warranty work, or project-associated service activity
  • Respond to customer billing documentation requests and support timely invoice submission
  • Assist with basic project cost tracking, labor reporting, and production data entry
  • Support project and service closeout activities including as-builts, O&M manuals, warranties, testing documentation, and customer handoff packages
  • Maintain organized, audit-ready project, service, billing, permit, and payroll documentation
  • Perform general administrative duties to support Install, Controls, and Electrical leadership
  • Adhere to all company safety, quality, and compliance standards

Job Qualifications:
  • 2+ years of experience in project coordination, service coordination, or project administration within HVAC, mechanical, controls, or electrical contracting
  • Familiarity with commercial HVAC installation, controls, electrical projects, permitting processes, preventive maintenance, and progress billing
  • Experience with AIA-style billing and percentage-of-completion invoicing preferred
  • Experience with ERP, service, or project management systems (ServiceTitan preferred)
  • Proficiency in Microsoft Office, particularly Excel, Outlook, and Teams
  • Strong organizational skills, attention to detail, and ability to manage multiple priorities
  • Clear written and verbal communication skills

Physical Demands:
  • This is largely a sedentary role; with a large amount of computer work being required.
  • Answer phone, and use computer, scanner, printer, etc.
  • Stooping, walking, standing, bending, reaching, pulling and pushing
  • Clarity of vision at both over 20 feet and under 20 inches
  • Able to judge depth, have a good field of vision, and identify and distinguish colors
  • Climbing stairs
  • Dusty Environment

Position Type and Expected Hours of Work:
This is a full-time 40-hour position. Days and hours of work are Monday through Friday 8:00 AM to 5:00 PM.
Compensation & Benefits:
  • Health care benefits through United HealthCare
  • Delta Dental and Vision Service Plan
  • Paid time off and holidays
  • Employer-matching 401(k) retirement plan
  • Employer-paid Employee Stock Ownership Program (ESOP)
  • Employer-paid life and AD&D insurance; access to short and long-term disability insurance
  • Tuition reimbursement

Who We Are
The RISE Group is an employee-owned, professional engineering firm that provides a complete range of consulting, design, and energy services to customers throughout the United States and internationally. Our multi-disciplined engineering and technical staff specialize in failure analysis, engineering design, process optimization, and condition assessment. Our work demonstrates how creative collaboration can produce outstanding results for our clients and our communities.
Our Culture
At RISE, our customers come from all walks of life -- and so do our employees! We hire amazing people from a wide variety of backgrounds, not just because it's the right thing to do, but because it makes our company stronger. We can confidently state that we are successful as a direct result of our diversity. From day one and throughout your career with us, you'll find a workplace culture with expansive personal & professional development opportunities, cutting edge technology, a place where relationships are valued, and work/life balance is always a priority. We are committed to diversity, equity, and inclusion (DEI) within our workplace and in our communities. It is our policy to provide equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other applicable federal or state-protected classification.
The RISE Group is an E-Verify participant and will conduct background investigations and pre-employment screening of candidates for employment Pre-employment activities will be conducted on qualified applicants after acceptance of a job offer.
The RISE Group is an employee-owned company and an equal opportunity/affirmative action employer. We welcome applications from all backgrounds regardless of race, color, religion, sex, national origin, ancestry, age, marital status, sexual orientation, gender identity or expression, veteran status, disability, or any other classification protected by law.

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