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Client Intake Paralegal Jobs in Minnesota (NOW HIRING)

Maenner Minnich & Wattenbarger

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Office Coordinator

Wayzata, MN · On-site

$20 - $25/hr

... intake documentation is completed. * Greet incoming clients. 2. Administrative Support * Organize and maintain digital and physical client files. * Assist attorneys and paralegals with basic document ...

Robert Half

In-House Paralegal

Minneapolis, MN · On-site

$30 - $37/hr

... client. This role focuses on high-volume agreement support, contract updates, and day-to-day ... intake, routing, execution support, and administrative coordination for a large volume of ...

Littler Mendelson

Paralegal

Minneapolis, MN · On-site

... intake of client documents. * Coordinate the written and documentary discovery process. Draft ... Must have a minimum of two years' experience as a paralegal in a law firm or corporate law ...

Sand Law LLC

Intake Coordinator

Saint Paul, MN · On-site

$18 - $25/hr

The Intake Coordinator will work directly with attorneys, paralegals, and other staff members to ... From client interaction to litigating a case, all five values work together to create the "Sand Law ...

Aston Carter

Senior Paralegal

Eden Prairie, MN · On-site

$40 - $55/hr

Description Position Summary- Our client is seeking a highly experienced Senior Paralegal to ... intake, routing, execution, and ongoing lifecycle management processes- Identify non-standard ...

Aston Carter

Senior Paralegal

Eden Prairie, MN · On-site

$40 - $55/hr

Description Position Summary - Our client is seeking a highly experienced and tenured Paralegal to ... intake, routing, execution, and ongoing lifecycle management processes - Identify non-standard ...

Dlapiper

Conflicts Analyst

Minneapolis, MN · Hybrid

$34.09 - $53.18/hr

... new client and matter intake forms submitted via the New Business Intake System; drafting email ... Paralegal certificate preferred. Minimum Years of Experience * 2 years' direct experience in ...

Greenberg Traurig

Executive Assistant

Minneapolis, MN · On-site

Coordinates client engagement, intake, and conflicts processes in accordance with firm procedures ... paralegals, staff, clients, and other stakeholders * Manages calendars, schedule meetings and ...

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Client Intake Paralegal information

What is a client intake paralegal?

A Client Intake Paralegal is a legal professional responsible for managing the initial phase of client engagement at a law firm or legal department. Their duties typically include gathering essential information from potential clients, conducting preliminary screenings, preparing intake forms, and ensuring all necessary documentation is collected and organized. By serving as the first point of contact, they help attorneys assess cases efficiently and ensure a smooth onboarding process for new clients. This role requires strong communication, organizational, and attention-to-detail skills.

What are the key skills and qualifications needed to thrive as a client intake paralegal?

To thrive as a Client Intake Paralegal, strong organizational skills, attention to detail, and a foundational understanding of legal processes are essential, often supported by a paralegal certificate or relevant experience. Familiarity with case management software, document management systems, and basic legal research tools is typically required. Exceptional interpersonal skills, discretion, and the ability to communicate clearly help in building trust with clients and efficiently gathering sensitive information. These skills ensure accurate client screening, effective case preparation, and a seamless transition from intake to case management within a legal practice.

What are some common challenges faced by client intake paralegals, and how can they effectively manage them?

Client Intake Paralegals often face the challenge of accurately gathering and organizing complex information from new clients while maintaining confidentiality and professionalism. Managing high volumes of inquiries, tight deadlines, and ensuring compliance with legal and ethical standards can also be demanding. To navigate these challenges, strong communication skills, attention to detail, and the use of efficient case management software are essential. Additionally, collaborating closely with attorneys and other staff members helps ensure a smooth intake process and supports overall case progression.

What is the difference between Client Intake Paralegal vs Legal Assistant?

AspectClient Intake ParalegalLegal Assistant
CredentialsParalegal certification or associate degree in paralegal studiesHigh school diploma or associate degree, no certification required
Work EnvironmentLaw firms, legal departments, handling client intake and preliminary case workLaw offices, supporting attorneys with administrative and clerical tasks
Employer & Industry UsagePrimarily in law firms and legal organizations for client intakeWidely used across legal settings for administrative support
Search & Comparison IntentOften compared for roles involving client intake and case preparationCompared for general legal support roles

The main difference is that Client Intake Paralegals focus on initial client contact, gathering case information, and preliminary case work, often requiring paralegal certification. Legal Assistants handle broader administrative tasks supporting attorneys. Both roles are essential in legal settings but serve different functions within the legal team.

Office Coordinator

Wayzata, MN • On-site

Maenner Minnich & Wattenbarger
See more jobs at Maenner Minnich & Wattenbargerexternal

$20 - $25/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 8 days ago

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Job description

Maenner Minnich & Wattenbarger, PLLC is a growing boutique law firm currently expanding our team. We are seeking a proactive, professional, and highly organized Office Coordinator to serve as the face and voice of our firm. This is a role that combines client intake, administrative support, and general office logistics.

As the first point of contact, you will play a critical role in converting leads into clients and ensuring the daily operations of our 5-attorney office run seamlessly.

Key Responsibilities:

1. Client Intake & Communication

  • Manage a high volume of incoming calls and emails with professionalism and empathy.
  • Conduct initial screenings of potential clients to determine if their needs align with our practice areas.
  • Schedule consultations and manage the firm’s primary calendar.
  • Follow up with prospective clients to ensure all necessary intake documentation is completed.
  • Greet incoming clients.

2. Administrative Support

  • Organize and maintain digital and physical client files.
  • Assist attorneys and paralegals with basic document preparation and mailing.
  • Monitor office email accounts and distribute inquiries to the appropriate team members.

3. Office Logistics

  • Monitor and restock office supplies (including occasional runs for essentials like ink, paper, or refreshments).
  • Ensure the reception area, conference rooms, and common hallways are "client-ready" at all times.
  • Coordinate with vendors (couriers, IT support, building maintenance).
  • Assist with light errands as needed to support the firm’s daily flow.

Qualifications & Skills:

  • Communication: Exceptional verbal and written communication skills. You must be comfortable "selling" the firm's value during intake calls.
  • Professionalism: Ability to handle sensitive information with strict confidentiality.
  • Tech-Savvy: Proficiency in Microsoft Office (Word, Outlook) and a willingness to learn legal practice management software (e.g., TimeSolv, OneDrive).
  • Adaptability: A "no task is too small" attitude. You thrive in a small-office environment where duties can shift quickly.
  • Experience: 1–2 years of experience in a professional office setting (legal experience is a plus, but not required).

Why Join Us?

We are a tight-knit, collaborative team entering an exciting phase of growth. This position offers the opportunity to be a foundational member of our staff as we expand from 3 to 5 attorneys this fall. We value initiative, a sense of humor, and a commitment to providing our clients with top-tier service.