Calyx Jobs in Florida (NOW HIRING)

The Operations Office Administrator will play a vital role in supporting the efficiency and effectiveness of the mortgage operations team. This position requires a high level of attention to detail, strong organizational skills, and a solid background in using technology to streamline administrative tasks. The ideal candidate will be proactive, adaptable, and able to manage a wide range of responsibilities in a fast-paced environment.

Key Responsibilities:

• • Oversee and manage daily office operations, ensuring a well-organized and efficient work environment.
  • Provide administrative support to the team, including scheduling meetings, managing calendars, and organizing office functions.
  • Serve as the first point of contact for clients and visitors, ensuring a professional and welcoming environment.
  • Assist in onboarding new employees and ensuring they have the necessary tools and resources.
  • Manage office supplies, equipment, and facility needs, including ordering supplies and coordinating maintenance.
  • Ensure compliance with company policies and procedures, and assist in maintaining documentation related to mortgage lending activities.
  • Utilize office software and technology, including Calyx systems, to support the loan officers and management team with administrative tasks.
  • Assist in preparing and organizing loan documentation, ensuring compliance with regulations and internal standards.
  • Manage communication with vendors and external partners as needed.
  • Collaborate with team members to troubleshoot any technological issues that arise and recommend improvements to operational workflows.
  • Coordinate and schedule team meetings, training sessions, and company events.
  • Monitor office expenses and budgets, providing reports to senior management.

• • 3+ years of experience in an administrative or office management role, preferably within the mortgage or financial services industry.
  • Strong organizational and multitasking skills with an exceptional attention to detail.
  • Proficient in office technology, including Microsoft Office Suite, Calyx Point systems, and cloud-based tools.
  • Tech-savvy and forward-thinking, with the ability to learn and adopt new tools and technologies quickly.
  • Excellent communication and interpersonal skills, with the ability to interact professionally with staff, clients, and external partners.
  • Ability to manage multiple priorities in a fast-paced environment while maintaining a high level of accuracy.
  • Strong problem-solving skills and the ability to take initiative in resolving office-related issues.
  • Experience in managing office budgets and expenses is a plus.
  • Prior experience in the mortgage or financial services industry is a strong advantage.
  • Ability to handle confidential information with discretion and professionalism.
  • Ability to work effectively in a fast-paced, deadline-driven environment.
  • Problem-solving mindset and ability to take initiative.
  • Experience with compliance and document management is a plus.

What We Offer:

• Competitive salary based on experience.
• Comprehensive benefits package, including health, dental, and retirement plans.
• A positive, collaborative work environment with opportunities for growth and professional development.
• The chance to work with a dedicated team in a thriving and fast-paced mortgage company.