B2B Sales Administrative Assistant Jobs (NOW HIRING)

Immediately Hiring: Sales Administrative Assistant

Company: DAYTON-GRANGER, INC. (DG)

Industry: Aviation & Aerospace Component Manufacturing

About Us: YouTube - DAYTON-GRANGER, INC (DG)

Location: Fort Lauderdale, FL 33315

Hours: Onsite, Monday - Friday 1st Shift

Employment Type: Full-Time, Direct Hire

Perks: Stable Company Excellent Benefits Supportive Environment Work-Life Balance

Position Overview:

If you're the kind of person who thrives on organization, keeps teams on track, and takes pride in supporting work that really matters - this role is for you. Dayton-Granger, a long-standing aerospace manufacturer, is looking for a reliable, detail-driven Sales Administrative Assistant to support our Sales and Contracts departments. You'll help manage RFQs and proposals, maintain accurate records, support customer communications, and keep key processes running smoothly behind the scenes. This role is ideal for someone who enjoys variety, values stability, and wants to be part of a team that truly works together. If you're looking for more than just a job - and want to build a career in a company that respects your skills and gives you room to grow - apply now.
Key Responsibilities:

• Provide administrative support to Sales and Contracts teams within a B2B sales environment, including support of customer accounts and contract-related activities
• Monitor and manage the Sales shared email inbox, including responding to business customer inquiries and routing requests to the appropriate team members
• Handle department mail
• Maintain RFQ/RFP documentation, including tracking bid submissions, deadlines, and award notifications
• Assist in preparing proposal documents and submission packages
• Format and update business documents in Microsoft Word
• Organize and manage internal records, including customer communications
• Organize and maintain department documents and digital files
• Complete government forms and maintain accurate records
• Compile and update reports such as win/loss summaries and customer satisfaction surveys
• Answer phones and assist with customer inquiries professionally
• Manage inventory of office and copier supplies
• Assist with answering and routing incoming calls during receptionist absences
• Follow all DG safety procedures and company policies
• Support other administrative tasks as assigned by management

Required Qualifications:

• High school diploma or equivalent required; Associate's degree preferred
• A minimum of 2 years of administrative experience supporting a Sales, Contracts, or Customer Service team
• Experience supporting business-to-business (B2B) sales environments
• Experience managing professional email correspondence with business customers, including responding to inquiries on behalf of a company or team
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), with strong Microsoft Word document formatting skills
• Strong attention to detail and organizational skills
• Strong communication and coordination skills with the ability to effectively support multiple team members
• Experience communicating professionally with customers and vendors
• Strong written and verbal communication skills in English
• Typing speed of 40+ WPM

Preferred Qualifications, Not Required:

• Familiarity with RFQ/RFP processes or proposal preparation
• Experience with ERP systems
• Strong multitasking and organizational skills in a fast-paced environment
• Self-starter with a proactive, reliable work style

Pre-Employment Requirements:

• All employment offers are contingent upon successful completion of a background check and drug screen, in accordance with company policy and applicable law.

Why You'll Love Working Here:

We are a multi-generational team with members representing a diversity of cultures, educational backgrounds, experience levels and ideas all 'making it happen' from one location in beautiful, coastal South Florida. We are a long-standing supplier providing cutting edge products in support of long term aerospace programs, while at the same time developing new products to meet the needs of new customers, programs and up and coming markets.

Additionally, DG loves its employees! The average employee tenure is around 8 years. Length of service milestones are celebrated company-wide and employees may make selections of anniversary gifts.

Benefits

• Affordable comprehensive insurance coverage (Medical, Dental, Vision).
• 401(k) match.
• Paid Time Off (PTO) and paid holidays.
• Mental health benefits.
• Complimentary life insurance with the option for supplemental coverage.
• Paid parental leave
• Short-term and long-term disability coverage.
• Excellent work-life balance.
• Tuition reimbursement.
• Dynamic and collaborative work environment.
• On-site gym.
• Access to advanced technology and resources.
• Length of service/milestone anniversary gifts.
• Team-building activities.

Compliance Notice:

• Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
• This position requires use of or access to information subject to the Export Administration Regulations ("EAR') or the International Traffic in Arms Regulations ("ITAR'). Accordingly, all applicants must be U.S. persons within the meaning of these regulations. Under ITAR, a U.S. person is defined as a U.S. Citizen, U.S. Permanent Resident, or a person who is a protected individual under the Immigration and Naturalization Act (8 U.S.C. 1324b(a)(3)).