Association Management Assistant Jobs in Tennessee

Description

Parthenon Management Group

POSITION DESCRIPTION

Position: Association Manager

Reports to: Director of Association Management

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We are Solutionaries. 

Parthenon Management Group is an association management company offering management services to professional and trade associations. We offer strategic guidance and bring creative solutions with a vision for the future. 

The Association Manager supports PMG's goals, values, and philosophy by exhibiting the following behaviors: excellence, quality service, commitment, and accountability. As a member of the PMG team, satisfactory performance includes demonstration of the following accountabilities: communication, teamwork, and job knowledge.

The position performs high-level administrative and management duties necessary to provide association management services to professional societies managed by Parthenon Management Group. The Association Manager is the primary management leader of professional societies managed by Parthenon Management Group. The Association Manager is responsible for overseeing the administration, annual meetings, programs, and strategic plan of the organization. Other key duties include financial oversight, fundraising efforts, community outreach, problem-solving, and strategizing to ensure the organization's long and short-term goals come to fruition. 

PRIMARY DUTIES AND RESPONSIBILITIES, include the following but are not limited to:

Governance: Works with the Board of Directors and Committees in order to fulfill the organization's mission.

• Responsible for leading society in a manner that supports and guides the organization's mission as defined by the Board of Directors and aligns with the strategic plan in collaboration with Parthenon Management Group.
• Responsible for communicating effectively with the Board of Directors and providing, in a timely and accurate manner, all information necessary for the Board to function properly and to make informed decisions.
• Strategic planning, implementation, and reporting.
• Oversee organization of Board and committee meetings. 
• This includes a scribing discussion overview and the preparation of official minutes of each meeting for approval by the Society's Secretary, officers, or committee chair.
• Prepares a summary of action items following each meeting.
• Follows up with the President and/or other officers and board members responsible for accomplishing the action items and provides administrative or other assistance in accomplishing those tasks.
• Monitors progress and hold members accountable for results. 
• Maintain a tracking and reporting system for the Society that:
• Documents the societies' plans of work for each year.
• Outlines the actions necessary to accomplish that plan.
• Tracks and records the accomplishment of each step in the work plan.
• Provides timely reports of the activities of the society, its committees, and the Board.

Financial Performance and Viability: Develops resources to ensure the financial health of the organization.

• Responsible for the fiscal integrity of the society, to include submission to the board of a proposed annual budget and monthly financial statements, which accurately reflect the financial condition of the organization.
• Responsible for fiscal management. Must operate within the approved budget, ensure maximum resource utilization, and maintain the organization in a positive financial position.
• Responsible for assisting with fundraising and developing other resources necessary to support the mission of society.
• Reconcile the cash flow of the society monthly and stay abreast of the financial trends and needs of the organization. 

Organization Mission and Strategy: Works with board to ensure that the mission is fulfilled through programs, strategic planning, and community outreach.

• Responsible for implementation of programs that carry out the organization's mission.
• Responsible for strategic planning to ensure that society can successfully fulfill its mission.
• Responsible for the enhancement of society's image by working closely with other professional and like organizations when possible.

Oversee the organization of Annual Meeting and other meetings of the organization.

• Work with the Meetings Department to ensure timely completion of all logistics. 
• Collaborate with the organization's Program Committee and PMG Meeting Content Department to develop the scientific program.
• Ensure the vision and policies of society are enforced throughout the planning process.
• Review the Annual Meeting and other meeting budgets developed by the PMG Meetings Department, obtain approval of budget from the Board, coordinate with assigned Meeting Manager to ensure budgetary restrictions are adhered to. 
• Assist with other meetings-related activities as outlined in the annual task list. 

Additional duties as required:

• Support CEO, Senior Association Leaders, and Directors of Association Management with special projects.
• Assist in the training and mentoring of new staff.
• Cultivate a positive workplace culture, utilizing employee strengths within the organization. 
• Lead and/or participate in strategic plan focus groups. 
• Other tasks as assigned.

SUPERVISORY RESPONSIBILITY

• Provides assistance and training to Association Coordinators and other new Association Managers. 
• Supervises assigned Association Coordinators. 

WORK ENVIRONMENT

Position is in an office setting that involves everyday risks or discomforts requiring normal safety precautions. On occasion, the individual must be able to do moderately demanding physical activity such as handling and opening boxes weighing 35-40 pounds, standing, and walking extensively throughout the day.

BENEFITS

People come first at PMG. That goes for both our clients and our team members. We are known for our exceptional customer service and work ethics. Our clients are like family to us! But our real families are also a priority. From flexible work schedules, including work-from-home plans, paid volunteer days, profit sharing, and more, PMG takes great care of its team members.

• We offer:
• Medical, Vision, and Dental insurance
• Disability insurance
• 401(k)
• 2 Personal Days, 8 Paid Holidays, PTO Days
• 6 weeks parental leave
• Employee Development
• PMG offers one paid Give Back Day to employees where team members can volunteer at their favorite cause on PMG's dime. 
• We are passionate about creating a workplace that promotes and values diversity. We serve associations that are global, multicultural, and diverse, and we want to reflect that inside our walls. More importantly, creating an environment where everyone, from any background, can do their best work is just the right thing to do.

Requirements

EDUCATION AND/OR EXPERIENCE

• Bachelor's Degree from a four-year university or equivalent experience.
• Transparent and high integrity leadership.
• Budget management skills, including preparation, analysis, decision-making, and reporting.
• Strong organizational abilities including planning, delegating, program development, and task facilitation. 
• Ability to convey a vision of the organization's strategic future to staff, board, volunteers, and donors. 
• Knowledge of fundraising strategies and donor relations unique to the nonprofit sector.
• Skills to collaborate with and motivate board members and other volunteers.
• Strong written and oral communication skills are important. 
• Demonstrated ability to oversee, train, and collaborate with staff.
• Detail-oriented with excellent organizational skills.
• Travel is required.
• Mastery knowledge of Microsoft Office Suite, specifically Word and Excel strongly preferred.