Associate Subcontracts Administrator Jobs in Reston, VA

About Fusion Fusion is a Service-Disabled Veteran Owned Small Business (SDVOB) specializing in mission critical engineering, secure infrastructure, and advanced technical solutions for federal and defense clients. We bring precision, integrity, and deep expertise to some of the nation’s most complex and sensitive programs. Our team of highly skilled engineers and technical professionals is dedicated to advancing the future of secure facilities and infrastructure. When you join Fusion, you become part of a collaborative, mission focused organization that values technical excellence and a steadfast commitment to national security. Position Summary
Fusion is seeking a Construction Administrator to provide construction administration, document control, and project coordination support for secure construction, renovation, and maintenance projects. This role supports project teams by maintaining construction documentation, coordinating project communications, and helping ensure compliance with contract and documentation requirements. The ideal candidate will possess strong organizational, communication, and administrative skills, and be comfortable working in a fast-paced, client-facing construction environment. Clearance Requirement
Active Secret security clearance required; Top Secret clearance preferred. Candidates must be able to obtain and maintain any additional customer-required clearances or access authorizations. Key Responsibilities:
Construction Administration & Documentation Support
• Maintain and organize construction documentation for multiple concurrent projects
• Coordinate RFIs, submittals, meeting minutes, compliance logs, and related construction documentation
• Maintain accurate document control processes, version tracking, and construction records
• Support preparation and compilation of project closeout documentation and turnover packages
• Ensure construction records are properly maintained in accordance with project and contract requirements Project Coordination & Communication
• Coordinate communication among project managers, engineers, subcontractors, vendors, and stakeholders
• Schedule and support construction meetings, including preparation of agendas and meeting minutes
• Track action items, document updates, and project correspondence
• Assist with distribution of project documentation, reports, and status updates
• Maintain professional communication with customers and stakeholders within secure project environments Compliance & Administrative Support
• Support QA/QC documentation and inspection record management
• Assist with compliance tracking and reporting activities
• Support project teams with administrative coordination and day-to-day project support
• Maintain confidentiality and accuracy while handling sensitive project information Work Conditions & Physical Requirements
• Ability to work in high-security environments requiring strict access controls and security protocols
• Mixed office and active construction-site environment
• Work in indoor and outdoor environments, including near high-voltage switchgear and substations
• Requires lifting/carrying up to 50 lbs, climbing ladders, and working in confined spaces
• Occasional travel to other sites or campuses as needed
• Onsite position; night or weekend work may be necessary based on construction schedules Qualifications
Education & Experience
• Associate degree in Construction Management, Business Administration, Engineering Technology, or related field required; Bachelor’s degree preferred. Experience may be considered in lieu of degree.
• Minimum of 3 years of experience in construction administration with demonstrated experience supporting document control, project coordination, field engineering, or related construction support activities
• Experience supporting federal construction projects, DoD environments, military facilities, or government contracting preferred Technical Skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Experience using construction document management or project management platforms such as Procore, e-Builder, Primavera Contract Management, or similar systems preferred
• Able to read and interpret construction drawings, specifications, and project documentation
• Familiarity with RFIs, submittals, compliance tracking, contract documentation, and construction administration processes Soft Skills & Competencies
• Strong organizational skills and attention to detail
• Strong verbal and written communication skills
• Ability to manage multiple assignments and prioritize competing deadlines
• Strong coordination and collaboration skills in a fast-paced construction environment
• Ability to maintain professionalism, discretion, and accuracy while handling sensitive or controlled information
• Comfortable working directly with project teams, subcontractors, customers, and stakeholders in a client-facing environment Why Work for Fusion?
At Fusion, we believe exceptional work begins with exceptional people. Our teams bring together technical excellence, integrity, and a shared commitment to delivering mission critical solutions that directly support national security. Here, your expertise has real impact. You’ll collaborate with experienced professionals, contribute to meaningful programs, and be part of a supportive small business culture invested in your growth and success. What We Offer
• Medical insurance with a generous employer HSA contribution
• 401(k) with company match and immediate vesting
• 15 days of vacation
• 5 days of sick leave
• 11 paid federal holidays
• A mission focused, supportive small business culture where your work makes a real impact FusionICS, LLC is an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic.