Associate Subcontracts Administrator Jobs in Raleigh, NC

Where Experience Leads and Quality Sets the Standard

VANIR delivers premium exterior installations with an emphasis on siding excellence, durability, and customer peace of mind. Our processes are structured, our crews are held to high standards, and our projects are managed with professionalism from start to finish.

What you will do

• Provide executive and administrative support to the President and senior leadership, including calendar and meeting coordination, travel arrangements, correspondence, presentations, special projects, mail services, and company event coordination.
• Manage company-wide administrative operations, including office and break room supplies, uniforms and branded apparel, employee swag, mobile phones, office equipment, corporate signage, software subscriptions, IT support requests, and branch-level administrative services and expenses.
• Administer organizational compliance and records, including business licenses, permits, occupancy certificates, renewals, vendor contracts, insurance documentation, customer/vendor portals, and other administrative records across Company locations.
• Support employee and operational workflows, including new-hire equipment and personnel requests, payroll and role changes, corporate credit card reconciliation, social media administration, and coordination with leadership, IT, and other departments.
• Administer subcontractor and vendor processes, including subcontractor eligibility reviews, ERP/Airtable setup and documentation, ongoing eligibility and status updates, coordination with Field Management and Data Systems, scorecard tracking, vendor credit applications, leadership approvals, and vendor account setup in the ERP system.

What We Are Looking For

Required:

• High school diploma or GED required; associate's or bachelor's degree in Business Administration, Office Management, or a related field preferred.
• Minimum of three (3) years of experience in office management, executive support, or corporate administration, with construction industry and multi-location experience strongly preferred.
• Strong technology skills, including proficiency in Microsoft Office Suite and Google Workspace; experience with Airtable, RAMP or similar expense platforms, and social media management tools preferred.
• Excellent organizational, written, and verbal communication skills, with demonstrated experience managing multiple priorities, coordinating events, vendors, and facilities, and interacting professionally with executive leadership.
• Highly self-motivated, proactive, and able to work independently with minimal supervision while exercising sound judgment, problem-solving skills, discretion, and confidentiality when handling sensitive business, personnel, and financial information.

Why Vanir?

• Medical, Dental and Vision Insurance: Employer paid medical and dental insurance
• 401k with Company Match: Invest in your future self
• Compensation for this role is aligned with comparable positions and reflects experience, skills, and responsibilities.
• PTO: Up to 2 weeks paid vacation and 10 paid holidays upon hire
• Career Development- On the job training and advancement opportunities

Ready to be on our team?

VANIR sets the bar for exterior siding projects across the Carolinas and Georgia - and we work with leaders who respect craftsmanship, safety, and accountability. If that is you, we would love to connect. Apply today!