Associate Subcontracts Administrator Jobs in Michigan

Job Summary
Assist the faculty in the Department of Pediatrics with financial and administrative support required to obtain research funding. A special emphasis is put on teamwork and respect for all individuals. Primary duties of this position will include pre-award management for NIH, corporate, State of Michigan, foundation & society grant funding.
Why Join the Pediatric Research Office Team?
The Pediatric Research Office (PRO) provides pre-award centralized services for the department?s research faculty. Our team currently consists of 8 diverse individuals, all with unique skill sets, which allow us to provide a higher level of service to our faculty. Our team members make supporting and respecting each other a natural part of our core values. Though we work 100% remotely, you are never alone as part of this team. We have several sub-teams within our structure which allows for career development, learning new skills, and offers the opportunity to make important impacts on expanding our services. Your uniqueness and skills will be valued and put to good use in our office. We take time to celebrate the individual, as well as the team efforts. Personal integrity and acceptance of others are requirements for joining our team. We place more importance on qualities listed in this section of the posting than the following listing of skills. We can train and help develop new skills, but the personal attributes described here are part of who a person is and must be present in our preferred candidate.
Responsibilities*
Responsible for the coordination of pre-award activities relating to grant and contract proposals.
Pre-Award Duties will involve assisting faculty with the grant submission process, from initial start to final submission, including development of timelines for various components, the development, preparation, and submission of research proposals (Budgets and Other proposal documents). Ensure that proposals meet sponsor & university guidelines. Preparing Proposal Approval Forms. Coordinate proposal activities between multiple PIs, departments and/or universities/external entities. Assist investigators with filling out MTAs, DUAs, CDAs, obtain the necessary signatures and route the UFAs. Meeting critical due dates, as set forth by the Med School, ORSP & Sponsor. Provide progress reporting and RPPR support.
The Department of Pediatrics has 3 active T-32s and a K-12. We are seeking a person who is not intimidated by the requirements involved in submitting renewals of training/career develop grants. This person will be an integral part of our T-32/K-12 submission/reporting/maintaining team.
Additionally, this position will serve as the Pediatric Research Office (PRO) lead for establishing and amending subcontracts at post-award in eRPM. Therefore, experience working with OCA on developing subcontracts and hybrid POs is a plus.
Though not a requirement for applying to this posting, we are also seeking individuals with IRB knowledge and experience.
This position is part of the Department of Pediatrics Research Office consolidated services. This is a customer service-oriented position and requires a person who will make providing quality service and ensuring discretion their priority.
Other Duties may include, but are not limited to: JIT requests, managing biosketches/OS documents, assisting PIs with RPPRs, prepare sponsored projects required reporting documents, data mining using Business Objects, MSTATS, Tableau, navigating online searches for required information, creating tools and templates to further efficiencies in the Pediatric Research Office, duties and special projects as assigned by Senior Manager and Associate Chair for Research.
Required Qualifications*
Bachelor?s degree and 5 - 7 years of grant and contract experience or equivalent combination of education and experience. Ability to interpret and communicate Department, University, and Sponsor guidelines and policies. Employees in this classification typically analyze, compare, and evaluate various courses of action and have the authority to make independent decisions on matters of significance, free from immediate direction, within the scope of their responsibilities. Primary activities and decision-making authority are predominantly performed independently affecting business operations to a substantial degree. Under FLSA, this is the exempt job classification for this title. Incumbents in this position must meet the full criteria for exempt status: salary level, salary basis, and duties tests. Requires a reliable, motivated person who works well under pressure and can operate responsibly and independently; this position requires a high level of multitasking and prioritizing, concurrently managing numerous awards with varying degrees of complexity; a successful candidate will work vigorously cultivating trust and rapport with a variety of constituents including departmental faculty and staff, medical school and university administration, and sponsors. Effective personal and written communications is a must. Qualified candidates are adept at learning new processes and systems as well as contributing to the team effort in creating or modifying them as needed. Good written and oral communication skills and experience with Excel a must.

• Senior Level: A minimum of 5 years of research administration related experience is required.
• Intermediate Level: A minimum of 3 years of research administration related experience is required.

Desired Qualifications*
Working knowledge of the Regulatory Management System.
Can work in a team environment, collaborate effectively with co-workers, and provide excellent customer service. Ability to organize and synthesize complex information about financial aspects, resulting in clear and comprehensive summaries. Candidates will need to exhibit sound judgment, follow work through to completion, and meet high work standards, as well as the ability to set priorities and manage competing deadlines.
CRA (Certified Research Administrator)
Knowledge of UMMS and U-M policies and procedures.
Familiarity and experience with Federal and other funding agencies
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes .
Underfill Statement
This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.
Background Screening
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.
U-M EEO Statement
The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.
Job Detail
Job Opening ID
281549
Working Title
Research Administrator Senior/Intermediate
Job Title
Research Administrator Inter
Work Location
Ann Arbor Campus
Ann Arbor, MI
Modes of Work
Mobile/Remote
Full/Part Time
Full-Time
Regular/Temporary
Regular
FLSA Status
Exempt
Organizational Group
Medical School
Department
MM Pediatrics-Administration
Posting Begin/End Date
8/12/2026 - 8/26/2026
Career Interest
Research